Administrative Assistant Manager

JFE-Engineering Corporation-Philippine Branch; Makati; On-site; PHP 350,000 - 700,000; Full time

Job summary

JFE-Engineering Corporation-Philippine Branch is seeking a capable Administration & HR Generalist to support the Administration Manager in daily operations and strategic HR initiatives. This role includes coordinating schedules, preparing reports, and ensuring compliance with local labor laws.

The candidate will supervise HR and administrative functions, manage employee records, onboarding/offboarding, and assist with performance management processes while coordinating with government agencies

Responsibilities

• Provide comprehensive support to the Administration Manager in daily operations and strategic initiatives
• Assist in translating and communicating instructions, policies, and directives between the Administration Manager and local staff
• Coordinate schedules, meetings, and follow-up actions on behalf of the Administration Manager
• Prepare reports, presentations, and documentation as required
• Oversee day-to-day HR functions, including recruitment, onboarding, employee records management, and offboarding
• Supervise general administrative operations such as office management, facilities coordination, and procurement of office supplies if required
• Ensure compliance with local labor laws, company policies, and internal regulations
• Monitor and manage HR-related documentation, including employment contracts, work rules, and personnel files
• Support performance management processes, including appraisal cycles and related documentation
• Develop, implement, and continuously improve HR and administrative policies and procedures
• Responsible for all expatriate related activity such as preparation, updating and filing of employment contracts, obtaining Visa, Work Permit and Alien Employment Permit and its renewal
• Responsible for Manage the staff house and expatriate living accommodations, including settling of bills and utilities and negotiation with broker/owner of the property
• Serve as a key point of contact for employees regarding HR-related inquiries and concerns
• Liaise and Coordinate with government agencies, labor authorities, branch office, legal advisors, recruitment agencies, and regulatory bodies to ensure compliance
• Facilitate communication and collaboration between different departments on HR and administrative matters
• Support internal audits and respond to inquiries from corporate headquarters, when applicable

Job description

1. Support to Japanese Administration Manager

• Provide comprehensive support to the Administration Manager in daily operations and strategic initiatives
• Assist in translating and communicating instructions, policies, and directives between the Administration Manager and local staff
• Coordinate schedules, meetings, and follow-up actions on behalf of the Administration Manager
• Prepare reports, presentations, and documentation as required

2. Management and Supervision of HR & Administrative Operations

• Oversee day-to-day HR functions, including but not limited to recruitment, onboarding, employee records management, and offboarding
• Supervise general administrative operations such as office management, facilities coordination, and procurement of office supplies if required
• Ensure compliance with local labor laws, company policies, and internal regulations
• Monitor and manage HR-related documentation, including employment contracts, work rules, and personnel files
• Support performance management processes, including appraisal cycles and related documentation
• Develop, implement, and continuously improve HR and administrative policies and procedures
• Responsible for all expatriate related activity such as preparation, updating and filing of employment contracts, obtaining Visa, Work Permit and Alien Employment Permit and its renewal
• Responsible for Manage the staff house and expatriate living accommodations, including settling of bills and utilities and negotiation with broker/owner of the property

3. Liaison for HR & Administrative Matters (Internal and External)

• Serve as a key point of contact for employees regarding HR-related inquiries and concerns
• Liaise and Coordinate with government agencies, labor authorities, branch office, legal advisors, recruitment agencies, and regulatory bodies to ensure compliance
• Facilitate communication and collaboration between different departments on HR and administrative matters
• Support internal audits and respond to inquiries from corporate headquarters, when applicable

4. Any other works appointed by PJ