Administrative Assistant III

deposits rose in; Philippines; On-site; PHP 234,000 - 290,000; Full time

Job summary

IPOPHL is seeking personnel for the IP Management and Technology Transfer Division in the Documentation, Information, and Technology Transfer Bureau in the Philippines. The role involves handling applications, maintaining records, and providing support to entrepreneurs and IP generators.

Qualifications include a two-year college study or senior high completion, relevant training, and at least one year of related experience.

Qualifications

• Completion of two-year studies in college (prior to 2018) or completion of Grade 12/Senior HS (starting 2016)

Responsibilities

• Acts as the primary point of contact for clients and stakeholders submitting applications or requests related to technology transfer arrangements.
• Receives, logs, and processes applications and requests, issuing statements of account, acknowledgments, and other official documents in accordance with IPOPHL procedures.
• Monitors the status of all technology transfer applications and requests, providing timely updates to applicants, management, and relevant internal units.
• Prepares and generates reports on technology transfer activities, including applications processed, Mind2Market services rendered, and compliance with division standards.
• Provides administrative, clerical, and facilitation support to entrepreneurs, IP generators, and other clients in complying with government and IPOPHL requirements on technology transfer matters.
• Coordinates and provides relevant data and documentation to other Divisions within the Bureau and IPOPHL to support decision-making, monitoring, and evaluation of technology transfer programs.
• Assists in the promotion, licensing, and commercialization of technologies through advisory services, information dissemination, and stakeholder engagement.
• Supports the implementation of divisional programs, projects, and activities by performing logistical, document management, and office support functions.
• Maintains accurate and up-to-date records, databases, and filing systems related to technology transfer activities, ensuring compliance with IPOPHL, COA, and other government standards.
• Performs other duties as may be assigned to ensure the smooth operation of the IP Management and Technology Transfer Division and the effective delivery of its mandate.

Skills

Records management

Logistical support

Data encoding

Office software

Education

Two-year college studies

Grade 12 / Senior high

Job description

Place of Assignment: Documentation, Information, and Technology Transfer Bureau
(IP Management and Technology Transfer Division)

Salary Grade: SG 6 | Php 23,242

Appointment: Permanent

Qualification Standards

Education: Completion of two-year studies in college (prior to 2018) or completion of Grade 12/Senior HS (starting 2016)

Training: Four (4) hours of relevant training

Experience: One (1) of relevant experience

Eligibility: Career Service (Sub-Professional)/ First Level Eligibility

Competency

Technical / Functional Expertise

• Proficient in organizing, maintaining, and retrieving office records, reports, and correspondence.
• Skilled in providing logistical and clerical support for meetings, training, and division activities (e.g., scheduling, filing, document preparation).
• Able to encode and update data accurately in tracking systems and assist in monitoring project or program deliverables.
• Competent in using standard office software

Duties and Responsibilities

1. Acts as the primary point of contact for clients and stakeholders submitting applications or requests related to technology transfer arrangements.
2. Receives, logs, and processes applications and requests, issuing statements of account, acknowledgments, and other official documents in accordance with IPOPHL procedures.
3. Monitors the status of all technology transfer applications and requests, providing timely updates to applicants, management, and relevant internal units.
4. Prepares and generates reports on technology transfer activities, including applications processed, Mind2Market services rendered, and compliance with division standards.
5. Provides administrative, clerical, and facilitation support to entrepreneurs, IP generators, and other clients in complying with government and IPOPHL requirements on technology transfer matters.
6. Coordinates and provides relevant data and documentation to other Divisions within the Bureau and IPOPHL to support decision-making, monitoring, and evaluation of technology transfer programs.
7. Assists in the promotion, licensing, and commercialization of technologies through advisory services, information dissemination, and stakeholder engagement.
8. Supports the implementation of divisional programs, projects, and activities by performing logistical, document management, and office support functions.
9. Maintains accurate and up-to-date records, databases, and filing systems related to technology transfer activities, ensuring compliance with IPOPHL, COA, and other government standards.
10. Performs other duties as may be assigned to ensure the smooth operation of the IP Management and Technology Transfer Division and the effective delivery of its mandate.

IPOPHL adheres to the principles of merit, fitness and equality (no discrimination based on age, gender, sexual orientation, civil status, disability, religion, ethnicity or political affiliation) in the implementation of its Recruitment, Selection and Placement. Likewise, IPOPHL values the confidentiality of your personal information and adheres to the Philippine Government's Data Privacy Act of 2012 and its implementing rules and regulations.

This Office highly encourages all interested and qualified applicants to apply, which include persons with disability (PWD) and members of the indigenous communities, irrespective of sexual orientation and gender identities and/or expression, civil status, religion, and political affiliation. This Office does not discriminate in the selection of employees based on the aforementioned pursuant to Equal Employment Opportunities Principle (EEOP).