Administrative Assistant III

deposits rose in; Manila; On-site; PHP 223,200 - 279,000; Full time

Job summary

Deposits Rose In in Manila seeks an Administrative Support staff for the Financial Management and Administrative Services Division. The role involves maintaining organized records, preparing reports, and coordinating meetings. Candidates should have completed two-year studies or Grade 12 and have relevant training or experience.

Applicants must reside in Metro Manila or be within commuting distance. The salary is Php 23,242 with a permanent appointment.

Qualifications

• Completion of two-year studies in college or Grade 12/Senior HS.
• Four hours of relevant training.
• One year of relevant experience.
• CS Sub Professional/1st level eligibility.

Responsibilities

• Maintain organized, accurate, and up-to-date files and records.
• Prepare and assist in the submission of standard administrative reports.
• Provide logistical support for meetings and division activities.
• Draft and proofread routine correspondence and documents.
• Route and track official documents ensuring timely action.
• Coordinate with internal and external partners for smooth operations.
• Monitor action items and deadlines.
• Ensure confidentiality of official documents.

Skills

Proficient in secretarial functions

Skilled in office productivity tools

Knowledgeable in records management

Coordinating logistics for meetings

Education

Completion of two-year studies in college or Grade 12/Senior HS

Job description

Place of Assignment: Financial Management and Administrative Services (General Administrative Services Division)

Salary Grade: SG 6 | Php 23,242

Appointment: Permanent

Qualification Standards

Education: Completion of two-year studies in college (prior to 2018) or completion of Grade 12/Senior HS (starting 2016)

Training: Four (4) hours of relevant training

Experience: One (1) year of relevant experience

Eligibility: CS Sub Professional/ 1st level eligibility

Competency

Technical / Functional Expertise

• Proficient in secretarial functions, work, and office management, including document preparation, records management, and information tracking.
• Skilled in office productivity tools (word processing, spreadsheets, presentations, and basic database management) for report generation and correspondence.
• Knowledgeable in records management, filing protocols, and administrative procedures to ensure compliance with audit, governance, and operational standards.
• Capable of coordinating logistics for meetings, events, and division initiatives, including venue preparation, documentation, and post-event reporting.

Professional Competencies

• Supports efficient workflow and operational effectiveness through timely tracking, routing, and follow-up of official documents and division activities.
• Demonstrates accuracy, attention to detail, and confidentiality in handling administrative tasks and sensitive information.
• Coordinates with internal and external stakeholders to facilitate seamless division operations and service delivery.

Residency Requirement

Preferably resident within Metro Manila or within commuting distance to the IPOPHL Main Office to ensure timely support for division operations and coordination.

Duties and Responsibilities

• Maintains organized, accurate, and up-to-date files, records, and communication materials in accordance with office protocols, records management policies, and audit requirements.
• Prepares, consolidates, and assists in the submission of standard administrative and operational reports, ensuring completeness, accuracy, and timeliness.
• Provides administrative and logistical support for meetings, events, campaigns, and division activities, including scheduling, documentation, venue coordination, and post-activity records.
• Drafts, encodes, formats, and proofreads routine correspondence, memoranda, reports, and other official documents using standard office productivity applications.
• Routes, tracks, and archives official documents, memoranda, and communications, ensuring proper documentation flow and timely action within the division.
• Coordinates with internal units and external partners to support the smooth implementation of administrative and operational tasks of the division.
• Assists in monitoring action items, deadlines, and deliverables to support efficient workflow and service delivery.
• Ensures proper handling and confidentiality of official documents and information.
• Performs other administrative and support functions as may be assigned to ensure the effective and efficient operations of the General Administrative Services Division.

IPOPHL adheres to the principles of merit, fitness and equality (no discrimination based on age, gender, sexual orientation, civil status, disability, religion, ethnicity or political affiliation) in the implementation of its Recruitment, Selection and Placement. Likewise, IPOPHL values the confidentiality of your personal information and adheres to the Philippine Government's Data Privacy Act of 2012 and its implementing rules and regulations.