Administrative Assistant

San Miguel Corporation; Pasig; On-site; PHP 201,000 - 290,000; Full time

Job summary

ArchEn Technologies, Inc., a subsidiary of San Miguel Corporation, is seeking an Administrative Assistant in Pasig to support office operations and document control.

You will organize files, manage supplier billing checklists, coordinate with business units, and maintain inventory of office supplies, ensuring accuracy, confidentiality, and timely transmittal of documents.

Qualifications

• Bachelor's Degree in Office Administration, Business Administration/Management or equivalent.
• At least 2 years of experience in Admin Operations or general functions in the Construction Industry.
• Excellent analytical and documentation skills to ensure accuracy and confidentiality.
• Location: Must be willing to work full-time in our Pasig Office.

Responsibilities

• Office Administration and Clerical Support: organizes and maintains files, handles data entry, reports and presentations as needed, provides admin support to group heads.
• Interdepartmental and Project Coordination: maintains filing systems, manages document routing, approval, tracing and audits support.
• Other Duties and Responsibilities: coordinates meetings, trainings, travel, site requirements, and maintains a professional office environment.

Skills

Analytical skills

Documentation

Education

Bachelor's Degree in Office Administration

Business Administration/Management

Job description

ArchEn Technologies, Inc., a wholly-owned subsidiary of San Miguel Corporation, serves as SMC's dedicated engineering and construction arm. Specializing in a wide array of services, ArchEn covers Architectural Design, Engineering Design, and Construction Management for enterprises across various sectors.

Qualifications:

• Educational Background: Bachelor's Degree in Office Administration, Business Administration/Management or equivalent.
• Work Experience: At least 2 years of experience in Admin Operations or general functions in the Construction Industry.
• Skills & Knowledge: Excellent analytical and documentation skills to ensure accuracy and compliance with high attention to detail and ability to maintain confidentiality.
• Location Requirement: Must be willing to work full-time in our Pasig Office.

Job Summary:

The Administrative Assistant will be responsible for the creation of incoming and outgoing checklist of supplier's billing to be monitored in a timely manner. Responsible for the transmittal of documents to different business units. Keeps track of all the receiving copies of the transmitted documents on file. Maintains good and well-organized file and responsible for the inventory of office supplies.

Duties and Responsibilities:

1. Office Administration and Clerical Support

• b. Prepares, organizes, and maintains files, correspondence, and other business documents.
• c. Handles data entry, photocopying, scanning, and filing of records.
• d. Assists in the preparation of reports, letters, and presentations as needed.
• e. Provides administrative support to the Group Heads and department personnel.

Interdepartmental and Project Coordination

• a. Maintains organized digital and physical filing systems for company records and administrative documents.
• b. Manages filing, indexing, version control, access, retrieval, archiving, and document tracking.
• c. Facilitates routing, submission approval, and tracing of documents while assuring accuracies, confidentiality and accessibility.
• d. Supports documentation for audits, HR requirements, and other administrative needs.

Other Duties and Responsibilities

• a. Coordinates logistics for meetings, trainings, travel, site requirements and related events.
• b. Maintains a clean, organized, and professional office environment.
• c. Performs other related tasks that may be assigned from time to time to support.