Admin Operations Lead - Facilities & Vendor Management

Private Advertiser; Parañaque; Presencial; PHP 600.000 - 900.000; Jornada completa

Descripción de la vacante

Private Advertiser in Metro Manila seeks an Admin Manager to lead administrative operations across head office and store locations, overseeing facilities management, general services, vendor relationships, and administrative budgets.

You will ensure cost efficiency, timely payments, contract compliance, and a safe, organized work environment, while leading the Administrative team to deliver quality service across offices and stores.

Formación

• Bachelor's degree in Business Administration, Management, or related field.
• 4–6 years of experience in administrative or office management functions.
• At least 3 years in a supervisory or managerial role overseeing administrative teams and office operations.
• Background in Retail, Manufacturing, F&B, or FMCG industry is preferred.
• Strong knowledge of facilities management, vendor management, and contract negotiation.
• Experience managing utility expenses, administrative budgets, and cost-control initiatives.
• Familiarity with office management tools, ERP systems, and financial tracking software.
• Knowledge of workplace safety standards and service provider compliance.
• Excellent leadership, organizational, communication, and negotiating skills.
• Ability to manage multiple priorities and budget-constrained decisions.

Responsabilidades

• Oversee daily administrative and office operations, including facilities management and general services.
• Manage vendor sourcing, contract negotiations, execution, and performance monitoring for service providers.
• Ensure timely processing and payment of utility bills, rentals, and administrative expenses.
• Monitor and manage budgets for office supplies, utilities, facilities, and general services.
• Conduct regular facilities inspections to ensure a safe, clean, and fully operational environment.
• Develop, implement, and enforce administrative policies, procedures, and service standards.
• Monitor team performance through KPIs, SLAs, and compliance with the Code of Conduct.
• Maintain administrative trackers, including asset inventory and office requests.
• Review and approve administrative requests in accordance with policies.
• Ensure proper asset accountability and clearance procedures for departing employees.
• Lead, coach, and develop the Administrative team to ensure productivity and timely deliverables.

Descripción del empleo

Private Advertiser in Metro Manila seeks an Admin Manager to lead administrative operations across head office and store locations, overseeing facilities management, general services, vendor relationships, and administrative budgets.

You will ensure cost efficiency, timely payments, contract compliance, and a safe, organized work environment, while leading the Administrative team to deliver quality service across offices and stores.