Admin Assistant (Intermediate)

Manatal; Philippines; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

Healthcare coverage on day one

Performance bonuses

Competitive rewards

Job summary

MicroSourcing is seeking an Admin Assistant (Intermediate) to join its onsite team in Eastwood Libis, Quezon City. The role covers reporting, accounting administration in Xero, and email/enquiry management, with a focus on accuracy and organized documentation.

Responsibilities include formatting client-ready reports via SafetyCulture/iAuditor, handling AR and supplier invoices, organizing email communications, and supporting general admin tasks. Onsite, dayshift work setup.

Qualifications

• Proven ability to format professional, client-ready reports and maintain organized digital filing systems.
• Experience processing supplier invoices, matching purchase orders, and managing accounts receivable.
• High-level written English for managing company inboxes and professional email correspondence.
• Demonstrated capability in auditing field reports for accuracy and compliance.
• Ability to manage high-volume email folders and maintain real-time project tracking registers.

Responsibilities

• Reporting & Documentation: prepare and format service reports using SafetyCulture (iAuditor) and upload supporting files.
• Accounting & Xero Administration: invoice creation, AR follow-up, supplier invoices, and expense tracking.
• Email & Enquiry Management: manage company inbox, respond to general inquiries with templates, organize folders.
• General Administrative Support: create/update spreadsheets, format documents, maintain project tracking, assist with scheduling.

Job description

Discover your 100% YOU with MicroSourcing!

Position: Admin Assistant (Intermediate)

Location: Eastwood Libis, Quezon City

Work setup & shift: Onsite| Dayshift

Why join MicroSourcing?

You'll have:

• Competitive Rewards*: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role:

1. Reporting &Documentation (SafetyCulture)

• Preparing and formatting service reports using SafetyCulture (formerly iAuditor)
• Reviewing submitted field reports for completeness and accuracy
• Uploading photos, test results, and compliance documentation
• Formatting reports into client-ready PDFs
• Maintaining structured digital filing systems
• Assisting with compliance documentation and asset registers

2. Accounting & Xero Administration

• Preparing invoices in Xero based on completed works
• Monitoring accounts receivable and following up outstanding invoices
• Processing supplier invoices and matching to purchase orders
• Assisting with expense tracking and job cost allocation
• Maintaining accurate financial records

3. Email & Enquiry Management

• Managing company inbox
• Responding to general enquiries using provided templates
• Flagging urgent or technical matters for director review
• Organising email folders and maintaining clean communication records

4. General Administrative Support

• Creating and updating spreadsheets (Excel/Google Sheets)
• Assisting with document formatting (Word/PDF proposals, scopes of works)
• Maintaining project tracking registers
• Supporting scheduling coordination when required
• Basic CRM/database entry

What You Need:

Non-negotiables

• Proven ability to format professional, client-ready reports and maintain organized digital filing systems.
• Experience processing supplier invoices, matching purchase orders, and managing accounts receivable.
• High-level written English for managing company inboxes and professional email correspondence.
• Demonstrated capability in auditing field reports for accuracy and compliance.
• Ability to manage high-volume email folders and maintain real-time project tracking registers.

Preferred skills/expertise:

• Hands-on experience with Xero (invoicing and AR) and Microsoft Excel/Google Sheets.
• Direct experience using SafetyCulture (iAuditor) for service reporting and inspections.
• Previous administrative experience in trades, construction, or compliance-heavy industries.
• Proficiency in Adobe Acrobat or Word for complex document formatting and proposal creation.
• Familiarity with basic CRM database entry and maintenance.
• Experience with coordination and calendar management for field staff or directors.
• A track record of working independently and flagging urgent technical issues proactively.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

*Terms & conditions apply