Admin Assistant

Capital One; Philippines; On-site; PHP 223,000 - 357,000; Full time

Job summary

Capital One is seeking an Admin Assistant in the Philippines to perform general office support, travel arrangements, and expense reporting. The role requires strong writing and proofreading with impeccable grammar, and efficient management of executives' schedules to support strategic goals.

Responsibilities include calendar management, travel coordination, records maintenance, on‑time communications, and aiding onboarding and supplies.

Qualifications

• College degree, preferably in Business Management.
• 2–3 years of work experience, preferably in an executive assistant role supporting a senior executive.

Responsibilities

• Manage daily calendars for multiple executives, adapting to last-minute changes.
• Coordinate travel itineraries and major meeting schedules, liaising with relevant services.
• Establish and maintain confidential record-keeping systems.
• Support with professional business communications and minutes.
• Assist with onboarding coordination and office supplies/repairs.
• Foster a team-oriented, productive work environment.

Skills

Organizational skills

Written communication

Verbal communication

MS Office

Google Apps

Independent and collaborative

Attention to detail

Hybrid work

Education

College degree

Tools

MS Office Suite

Google Workspace

Job description

Alabang (96050), Philippines, Muntinlupa City, National Capital Region (Manila)

Admin Assistant

Summary

To perform general office support and clerical duties following established procedures and detailed travel arrangements, create expense reports and disseminate information. As a team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition. In the assigned function, the Administrative Assistant performs an array of administrative functions critical to running an organization efficiently. You will strategically manage executives' complex schedules through prioritization and organization, as well as handle

You will partner with multiple executives to handle administrative tasks ensuring they are able to spend their time, focus, and energy on highest priority to support the organization's strategy and goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. An Admin Assistant is expected to be resourceful and autonomous when taking on new tasks and projects relying on problem‑solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well‑run, efficient, productive and happy team.

General Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem‑solving abilities to adjust or prioritize schedules based on last minute changes.
• Coordinates travel and major meeting schedules for the Director and/or the function by preparing itineraries and liaises with Shared Services for hotel, airline, and ground transportation arrangements, as well as on and off‑site venue/logistics requirements
• Establishes and maintains record‑keeping systems, especially for confidential files such as legal documents, personnel files, and meeting documentation
• Drive key team activities and events (such as all‑hands meetings, team meetings, conferences, ordering supplies and social events
• Performs other general administrative responsibilities, distributing mail, ad‑hoc projects such as coordination for functional on‑boarding and request for supplies / repairs
• Prepares professional business communication documents that his/her leader may need assistance with (email communications, internal team announcements, minutes)
• Builds a good understanding of the organizational context and maintains good business relationships with executives and administrative staff across the organizations
• Promotes and supports a fun and team‑oriented work environment
• May be assigned / rotated across functions
• Other job‑related duties that may be assigned from time to time

Basic Qualifications

• Educational Background: College degree, preferably in Business Management
• Professional Experience: 2‑3 year work experience, preferably in an executive assistant role supporting a senior executive

Skills Required

• Strong organizational and time management skills
• Excellent written and verbal communication abilities.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Products.
• Ability to work independently and collaboratively in a remote setting.
• Interpersonal skills - Can independently handle both oral and written business correspondences for regular information/data gathering and follow‑ups
• High attention to detail and accuracy.
• Amenable to working in a hybrid setup on a midshift schedule

Preferred Qualifications

• At least 1 year experience working in a BPO Contact Center environment

Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non‑discrimination in compliance with applicable federal, state, and local laws.

Capital One promotes a drug‑free workplace.

Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City's Fair Chance Act; Philadelphia's Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.