Accounts Receivable Specialist (Xero) Onsite

Expo Centric; Pasig; On-site; PHP 500,000 - 700,000; Full time

Job summary

Expo Centric is seeking an Accounts Receivable Specialist to support our client Coolway Trans, a leading Australian refrigerated transport and logistics provider. You will manage invoicing, payments, and billing inquiries, while maintaining accurate records in a fast-paced environment.

Join a team that collaborates with Operations and Customer Service to ensure timely cash flow and high customer satisfaction.

Qualifications

• At least 2 years of experience in Accounts Receivable or similar finance role.
• Strong understanding of AR processes, reconciliations, and credit control.
• Experience with Microsoft Excel and accounting software such as Xero or similar ERP systems.
• Excellent attention to detail and high levels of accuracy.
• Strong organisational skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively within a team.

Responsibilities

• Prepare and issue accurate customer invoices with freight charges and surcharges.
• Monitor aged debtor ledger and follow up outstanding accounts via phone and email.
• Allocate customer payments and remittances promptly and accurately.
• Investigate and resolve billing enquiries and disputed invoices with Operations and Customer Service.
• Perform daily bank reconciliations and maintain accurate financial records.
• Support month-end activities and finance reporting.
• Assist with credit applications, reviews, and customer account maintenance.
• Contribute to process improvements and ensure confidentiality of information.

Skills

Accounts Receivable

Excel

Xero

Attention to Detail

Organizational Skills

Communication

Tools

Xero

Job description

Are you a detail-oriented finance professional who thrives on accuracy, organisation, and keeping cash flow moving?

We're looking for a talented Accounts Receivable Specialist to join our team at Expo Centric, supporting our client Coolway Trans, one of Australia's leading refrigerated transport and logistics providers.

This role is perfect for someone who enjoys working with numbers, maintaining accurate financial records, resolving billing enquiries, and building positive relationships with customers. If you're highly organised, proactive, and enjoy working in a fast-paced environment, we'd love to hear from you.

About Coolway Trans

Coolway Trans is a leading Australian refrigerated transport and logistics company specialising in temperature-controlled freight across multiple states. With a strong reputation for reliability and customer service, Coolway plays a critical role in ensuring time-sensitive freight reaches customers safely and efficiently.

As part of the Finance team, you'll support the day-to-day Accounts Receivable function, helping maintain accurate financial records while working closely with Operations and Customer Service teams.

What You’ll Do

• Prepare and issue accurate customer invoices, ensuring freight rates, fuel levies, storage charges, and surcharges are correctly applied.
• Monitor the aged debtor ledger and proactively follow up outstanding accounts via phone and email.
• Allocate customer payments and remittances accurately and in a timely manner.
• Investigate and resolve billing enquiries and disputed invoices in collaboration with Operations and Customer Service.
• Perform daily bank reconciliations and maintain accurate financial records.
• Support month-end activities and finance reporting.
• Assist with credit applications, credit reviews, and customer account maintenance.
• Contribute to process improvements and ensure compliance with company policies.
• Maintain confidentiality of financial and customer information.

What You’ll Bring

• At least 2 years of experience in an Accounts Receivable or similar finance role.
• Strong understanding of accounts receivable processes, reconciliations, and credit control.
• Experience with Microsoft Excel and accounting software such as Xero or similar ERP/accounting systems.
• Excellent attention to detail and high levels of accuracy.
• Strong organisational skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively within a team.

Bonus Points If You Have

• Experience within the transport, logistics, freight, or supply chain industry.
• Knowledge of freight billing structures, including fuel levies and transport charges.
• Experience supporting multi-entity or multi-state businesses.
• Familiarity with Transport Management Systems (TMS) or similar industry software.

Why Join Expo Centric?

• Work with a respected Australian logistics business while employed by Expo Centric.
• Join a supportive, collaborative, and values-driven team.
• Career development and long-term growth opportunities.
• Structured onboarding and ongoing mentoring.
• Exposure to Australian finance operations and best practices.
• Competitive salary and benefits.