Accounts Payable Supervisor (Pooling)

White & Case Global Operations Center Manila; Makati; On-site; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Professional development

Work-life balance

Wellness programs

Hybrid work setup

Job summary

White & Case Manila is seeking an Accounts Payable Supervisor to provide day-to-day operational support and lead the AP team. This role focuses on accurate invoicing, timely payments, and adherence to internal controls.

The Supervisor will promote global AP standards and coordinate with cross-office teams to resolve issues, while mentoring coordinators and specialists. Additionally, you will manage recruitment and employee lifecycle tasks, monitor performance, and drive process improvements.

Qualifications

• Bachelor's degree in Accounting or any Finance/Business-related course.
• 5-7 years experience in accounts payable or a similar financial role, with at least 1-3 years leading a team.
• Strong project management skills and proven experience working directly with senior leadership and stakeholders.
• Proficient in Microsoft Word, Outlook, Excel and PowerPoint; experience with financial systems (e.g., Elite 3E) and BPO/Shared Services environment is a plus; legal industry background an advantage
• Excellent written and verbal communication skills, with strong interpersonal and stakeholder management capabilities
• Highly organized, detail and solutions oriented, able to manage multiple priorities, tight deadlines and confidential information with integrity
• Demonstrated leadership qualities including coaching and mentoring, promoting teamwork, ownership, resilience and adaptability in times of change
• Able to work effectively with geographically dispersed teams, committed to quality, risk control and consistent follow-through
• Must be amenable working on ANY SHIFT; amenable to a hybrid work set-up (3 days onsite per week - Tuesday, Wednesday, Thursday).

Responsibilities

• Lead AP team to ensure accurate, day-to-day processing of invoices and payments.
• Ensure all payables are properly authorized, correctly coded, recorded in the right period and paid according to terms and tax-compliant invoices.
• Develop and maintain strong internal controls, and document and enhance AP policies, procedures and workflows.
• Conduct compliance reviews, oversee process documentation, and identify and implement process improvements across the AP function.
• Coordinate with AP teams in other offices, vendors and internal stakeholders to handle invoice and payment inquiries and resolve AP issues.
• Lead end-to-end recruitment activities, including documentation, interviews and candidate evaluation.
• Manage employee life cycle matters such as discussions with leavers and ensuring smooth transitions and replacements.
• Monitor team performance through goal setting, coaching and regular feedback, and identify development opportunities based on individual potential.
• Foster a culture of learning and engagement by encouraging participation in firm projects and providing timely team feedback to management.
• Oversee team timekeeping and act as first-level escalation point for basic HR and administrative concerns.

Skills

Project management

Stakeholder management

Communication

Financial systems

Microsoft Office

Leadership

Team management

Education

Bachelor's degree in Accounting or Finance/Business

Tools

Elite 3E

Job description

Accounts Payable Supervisor

Full time | Makati | Hybrid

The As Supervisor will be responsible in providing day to day operational support and management to the Accounts Payable Team and responds to financial function queries. This role will provide leadership, expertise and advise to the Accounts Payable Team to enable them to deliver to a consistently high standard the key financial activities with the Accounts Payable function.

Operations Management

• Act as subject matter expert for Accounts Payable and promote global standard AP processes to staff, internal stakeholders and clients
• Lead and manage the AP team to ensure accurate, day-to-day processing of invoices and payments within agreed timelines
• Ensure all payables are properly authorized, correctly coded, recorded in the right period and paid according to terms and tax-compliant invoices
• Support the Manager in developing and maintaining strong internal controls, and in documenting and enhancing AP policies, procedures and workflows
• Conduct compliance reviews, oversee process documentation, and identify and implement process improvements across the AP function
• Coordinate with AP teams in other offices, vendors and internal stakeholders to handle invoice and payment inquiries and resolve AP issues

People and Administrative Management

• Lead end-to-end recruitment activities, including documentation, interviews and candidate evaluation
• Manage employee life cycle matters such as discussions with leavers and ensuring smooth transitions and replacements
• Assess new hires' skills development to support regularization decisions for coordinators and specialists
• Monitor team performance through goal setting, coaching and regular feedback, and identify development opportunities based on individual potential
• Foster a culture of learning and engagement by encouraging participation in firm projects and providing timely team feedback to management
• Oversee team timekeeping and act as first-level escalation point for basic HR and administrative concerns

Qualifications

• Bachelor's degree in Accounting or any Finance/Business-related course
• 5-7 years experience in accounts payable or a similar financial role, with at least 1-3 years leading a team, project or program
• Strong project management skills and proven experience working directly with senior leadership and stakeholders
• Proficient in Microsoft Word, Outlook, Excel and PowerPoint; experience with financial systems (e.g., Elite 3E) and BPO/Shared Services environment is a plus; legal industry background an advantage
• Excellent written and verbal communication skills, with strong interpersonal and stakeholder management capabilities
• Highly organized, detail and solutions oriented, able to manage multiple priorities, tight deadlines and confidential information with integrity
• Demonstrated leadership qualities including coaching and mentoring, promoting teamwork, ownership, resilience and adaptability in times of change
• Able to work effectively with geographically dispersed teams, committed to quality, risk control and consistent follow-through

• Must be amenable working on ANY SHIFT; amenable to a hybrid work set-up (3 days onsite per week - Tuesday, Wednesday, Thursday).

What We Offer

• Competitive compensation and benefits package
• Opportunities for professional development and career growth
• Supportive, collaborative, and dynamic work environment
• Work-life balance initiatives and wellness programs

About the White & Case

White & Case is a leading global law firm with a strong reputation for handling complex legal matters across multiple sectors. Founded in 1901, the firm has offices in major cities worldwide. The firm is recognized for its deep industry knowledge and ability to handle high-stakes, high-profile cases.

White & Case Manila is one of the firm's key offices in Asia. Manila is the Center of Excellence or Shared Services Office of White & Case. Here in Manila we service our other offices for non legal functions such as HR, Finance, Office Operations and Technology.