Accounts Payable Specialist I

FUJIFILM; Taguig; On-site; PHP 350,000 - 480,000; Full time

Job summary

FUJIFILM is seeking an Accounts Payable professional in the Philippines to manage AP data, vendor setups, and workflow changes. You will handle monthly reporting, audits, and ensure proper invoice approvals with attached documentation.

You will also process supplier inquiries, perform reconciliations, and support Payables processing. Flexibility, accuracy, and adherence to policies are required.

Qualifications

• Candidates should have finance/accounting exposure or knowledge.
• Experience in accounting functions is preferred.
• Solid understanding of basic accounting processes.

Responsibilities

• Manage AP master data including vendor setup and changes.
• Set up coders/approvers in ESKER/ARIBA and adjust as needed.
• Process coder and approver changes in ARIBA/ESKER workflows.
• Prepare monthly AP reports and conduct AP audits.
• Ensure invoices are properly authorised and attached paperwork is available.
• Match receipted purchase orders with invoices during processing.
• Review and approve payment schedules before funds distribution.
• Ensure international payments meet deadlines.
• Maintain AP inbox and respond to queries from business and suppliers.
• Perform supplier statement reconciliations as required.
• Assist with DMS PH Payables processing when needed.
• Be flexible and perform other duties as assigned.
• Adhere to Fujifilm policies; uphold WHS and security procedures.
• Work safely and report hazards; may travel to FUJIFILM sites as required.
• Occasional on-call duties may be necessary.

Skills

Strong organisation & time management

Strong customer service

Interpersonal & communication skills

Knowledge of basic accounting

Numeracy skills

Intermediate Excel skills

Education

Graduate with finance/accounting experience

Accounting knowledge if no work experience

General accounting knowledge

Tools

ESKER

ARIBA

Job description

Main Responsibilities

• Management of Accounts Payable Master Data, including new vendor setups and existing vendor changes

• Set up new coders or approvers in ESKER/ ARIBA, and any changes as required

• Completion of coder and approver changes in ESKER/ ARIBA workflow system

• Monthly reporting and AP Audits (Concur expenses, AP balance sheet reconciliations)

• Ensure invoices are correctly authorised and that relevant paperwork is attached

• Ensure that receipted Purchase Orders are matched to invoices when processing

• Review and approval of payment schedule prior to distribution of funds

• Ensure International Payments meet deadlines

• Maintenance of Accounts Payable Inbox and queries from the business and suppliers

• Supplier statement reconciliations as required

• Support DMS PH Payables processing, if needed

• Be flexible and willing to perform any other tasks as assigned by management

• Ensure you do not discriminate against, harass or bully co-workers, prospective co-workers, Fujifilm Data Management Solutions Pty Limited (FBDMS) sub-contractors, visitors, clients or customers and ensure you treat people with fairness and respect in the performance of your duties.

• Ensure all FBDMS policies, including Business Management System and Security policies and procedures are adhered to.

• Ensure Work Health and Safety policies and procedures are adhered to.

• Ensure that you, and employees within your area of responsibility, take care at all times to work in a safe manner and report workplace hazards.

Key Skills:

• Strong organisation and time management skills

• Strong customer service skills

• Good interpersonal and communication skills

• Knowledge of basic accounting

• Numeracy skills

• Intermediate Microsoft Excel skills

Personality Traits:

• Ability to work in a team environment

• Strong eye for detail

• Achievement orientated

• Able to produce and implement own solutions

• Flexible in a changing environment

Qualitfications and Technical Experience:

• Graduate of any course but with experience in Finance and Accounting;

• If no experience, graduate of any course with accounting knowledge;

• Possess knowledge in General Accounting.

Special Circumstances:

• Month end additional hours may be required to meet accrual and month end obligations

• Must be eligible to legally work in Philippines.

• Employment is dependent on a national police criminal history check that is acceptable to Fujifilm.

• Additional security clearances may be required as requested by Fujifilm or its clients.

• Required to work reasonable additional hours as may be necessary to meet the requirements of the position.

• Maintain Fujifilm and client confidentiality.

• Some travel may be required to various FUJIFILM DMS sites, interstate or overseas to meet requirements of the role.

• May be needed to be on-call from time to time to meet requirements of the role.

• Required to participate in workplace fit-for-work initiatives (including stretching programs).