Accounts Payable Specialist

Global Staff Network; Davao City; On-site; PHP 300,000 - 420,000; Full time

Job summary

Global Staff Network is seeking an Accounts Payable Specialist to join our Davao City site. This onsite role supports AR and AP processing, invoicing, and cash flow oversight to sustain accurate financial records.

Ideal candidates have a Bachelor’s in accounting or related field with at least 2 years of accounting experience and strong Excel skills. Proficiency in Xero/QuickBooks/SAP is preferred, and attention to detail is essential.

Qualifications

• Bachelor's degree in accounting, finance, or related field.
• At least 2 years of experience in AR or similar financial role.
• Proficiency in accounting software (Xero, QuickBooks, SAP).
• Strong Microsoft Excel skills for data analysis and reporting.

Responsibilities

• Generate and issue AR invoices accurately and timely, monitor aging reports.
• Process and match AP invoices with POs and receipts; ensure timely payments.
• Prepare month-end closings, journal entries, and reconciliations.
• Maintain accurate financial records and assist in management reports.

Tools

Xero

QuickBooks

SAP

Job description

Job Title: Accounts Payable Specialist

Location: Davao Site

Work Setup: Work onsite

Schedule: Monday Friday | 6:30 AM 3:30 PM

Job Summary:

The Accounts Receivable Specialist is responsible for managing and overseeing both accounts receivable (AR) and accounts payable (AP) functions. This role ensures accurate, timely processing of financial transactions, maintains reliable financial records, and supports the overall financial health and cash flow of the organization.

Key Responsibilities

Accounts Receivable (AR) – Primary Focus

• Generate, review, and issue customer invoices accurately and on time.
• Monitor AR aging reports and proactively follow up on overdue accounts.
• Post and apply customer payments, ensuring accurate reconciliation of AR ledgers.
• Manage credit control activities and implement effective collection strategies to improve cash flow.
• Handle customer inquiries, discrepancies, and disputes related to billing and payments.
• Prepare AR reports and provide regular updates on collection status to management.

Accounts Payable (AP)

• Process vendor invoices and match them with purchase orders and delivery receipts.
• Ensure timely and accurate payment of vendor invoices, utilities, and other obligations.

General Accounting

• Maintain accurate and up-to-date financial records in the accounting system.
• Perform month-end and year-end closing activities, including journal entries and reconciliations.
• Assist in preparing financial statements and management reports.
• Ensure compliance with accounting standards, policies, and regulatory requirements.

Qualifications:

• Education:Bachelor's degree in accounting, Finance, or a related field.
• Experience: At least 2 years of experience in accounts receivable or a similar financial role.
• Technical Skills: Proficiency in accounting software (e.g., Xero, QuickBooks, SAP).
• Microsoft Excel: Strong proficiency in Microsoft Excel for data analysis, reporting, and creating financial spreadsheets.
• Accounting Knowledge: Solid understanding of accounting principles, financial processes, and controls.
• Attention to Detail: Exceptional attention to detail and accuracy in processing financial transactions.
• Organizational Skills: Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Communication Skills: Strong communication and interpersonal skills, with the ability to work collaboratively with vendors and internal teams.