Accounts Assistant | Onsite (A-HS)

Sourcefit Philippines, Inc.; Philippines; On-site; PHP 446,000 - 781,000; Full time

Job summary

Sourcefit Philippines, Inc. seeks two Accounts Assistants to support its hospitality venues from onsite Eastwood. You will manage accounts payable/receivable, reconciliation and month-end tasks, liaising with managers and suppliers to ensure accurate records across venues.

The role emphasizes ownership, attention to detail, and timely processing within a collaborative finance team. Onsite work with standard hours and payroll support as needed.

Qualifications

• 3 years of accounts payable and accounts receivable experience with processing, reconciliations and payments.
• Hands-on Xero experience in accounting environments.
• Advanced Excel skills: formulas, VLOOKUP, pivots, data consolidation and basic calculations.
• Experience completing supplier statement and supplier account reconciliations, plus payment runs.
• Knowledge of general ledger concepts, COA, journal entries, and month-end reconciliations.
• Excellent written and verbal English communication with stakeholders.
• Strong attention to detail, organization and problem-solving across multiple venues.
• Ability to work independently in a remote environment and manage priorities.

Responsibilities

• Process supplier invoices in Xero and Restoke and maintain supporting documentation.
• Review invoice coding, approvals and account allocation before processing.
• Reconcile supplier statements, investigate discrepancies and resolve missing or incorrectly recorded transactions.
• Prepare supplier payment runs and upload payment batches into online banking platforms for approval.
• Liaise with venue managers and suppliers regarding invoices, accounts and payment queries.
• Review and approve draft sales invoices generated automatically from operational systems.
• Create manual intercompany sales invoices for food and beverage transfers between venues when required.
• Allocate receipts and customer payments accurately.
• Reconcile daily venue sales to bank receipts and reconcile Stripe and Oolio settlements.
• Monitor and reconcile gift cards, vouchers and customer credits.
• Monitor outstanding balances and investigate discrepancies.
• Assist with month end finance processes, journal preparation, finance reporting and analysis as required.
• Maintain accurate financial records, spreadsheets, reports and audit support documentation for assigned venues.
• Assist with onboarding new employees and payroll administration support (outsourced).
• Provide general HR and office administration support during busy periods.
• Monitor accounts and administration inboxes and follow up on outstanding information.
• Liaise with venue managers, suppliers, banks and other stakeholders regarding finance matters.
• Take ownership of the finance administration requirements for assigned venues, manage priorities independently and proactively identify and resolve issues.

Skills

Accounts payable

Accounts receivable

Transaction processing

Xero

Excel

Supplier reconciliations

Payment runs

General ledger

English communication

Attention to detail

Independent work

Hospitality experience

Payroll

Australian GST

Hospitality systems

Job description

Position Summary

A growing multi-venue hospitality group in Western Australia is seeking two experienced Accounts Assistants to support its finance and administration functions. Each Accounts Assistant will progressively take ownership of the accounts payable, accounts receivable and finance administration requirements for one to two venues.

The role includes supplier invoice processing, payment preparation, daily sales and settlement reconciliation, bank and balance sheet reconciliations, month-end support, employee onboardingadministrationand general business support. Most accounts receivable activity relates to reviewing daily venue sales and reconciling operational system settlements rather than traditional debt collection.

Job Details

Work setup: Onsite (Eastwood)

Work schedule: Monday to Friday, 8:00 am – 5:00 pm AWST

Holiday calendar: Will follow the applicable Australian public holiday calendar

Responsibilities

Accounts Payable

• Process supplier invoices in Xero and Restoke andmaintaincomplete supporting documentation.
• Review invoice coding,approvalsand account allocation before processing.
• Reconcile supplier statements, investigatediscrepanciesand resolve missing or incorrectly recorded transactions.
• Prepare supplier payment runs and upload payment batches into online banking platforms for approval.
• Liaise with venue managers and suppliersregardinginvoices,accountand payment queries.

Accounts Receivable

• Review and approve draft sales invoices generated automatically from operational systems.
• Create manual intercompany sales invoices for food and beverage transfers between venues whenrequired.
• Allocate receipts and customer payments accurately.
• Reconcile daily venue sales to bank receipts and reconcile Stripe andOoliosettlements.
• Monitorand reconcile gift cards,vouchersand customer credits.
• Monitoroutstanding balances and investigate discrepancies. The role is not primarily focused on traditional debt collection.

Reconciliations, Banking and Month End Support

• Complete bank and credit card reconciliations.
• Complete supplier account and intercompany account reconciliations.
• Prepare monthly balance sheet reconciliations and investigate unreconciled items.
• Assistwithmonth endfinance processes, journal preparation, financereportingand analysis asrequired.
• Maintainaccuratefinancial records, spreadsheets,reportsand audit support documentation for assigned venues.

HR Administration and General Business Support

• Assistwith onboarding new employees, collecting required information andmaintainingaccurateemployee records.
• Provide payroll administration support whererequired. Payroll processing is outsourced and is not the primary responsibility of this position.
• Provide general HR and office administration support during busy periods.
• Monitoraccounts and administration inboxes and follow up on outstanding information.
• Liaise directly with venue managers, suppliers, banks and other stakeholdersregardingfinance and administration matters.
• Take ownership of the finance administration requirements for assigned venues, manage priorities independently and proactivelyidentifyand resolve issues.

Qualifications

Required Qualifications

• Minimum 3 years of recent, hands-on accounts payable and accounts receivable experience, including transaction processing,reconciliationsand payment preparation.
• Strong hands-on Xero experience in anaccountspayable, accounts receivable or general accounting environment.
• Strong Microsoft Excel skills, including formulas, VLOOKUPs, pivot tables, spreadsheet creation, dataconsolidationand basic financial calculations.
• Solid experience completing supplier statement reconciliations, supplier account reconciliations, payment runs and payment batch uploads.
• Working knowledge of general ledger concepts, charts of accounts, journal entries, monthly balance sheetreconciliationsand month-end processes.
• Excellent written and verbal English communication skills and confidence liaising directly with venue managers, suppliers,banksand other stakeholders.
• Strong attention to detail,organizationand problem-solving skills, with the ability tomaintainaccuraterecords across multiple venues or entities.
• Ability to work independently in a remote environment, take ownership of tasks, manage competingprioritiesand proactively resolve issues.

Preferred Qualifications

• Experience supporting hospitality, restaurant, multi-venueor multi-entity business.
• Payroll administration, HRadministrationor employee onboarding experience.
• Experience supporting an Australian business or exposure to Australian GST and accounting requirements.
• Experience with Restoke, BEPOZ,OolioPayments, Stripe, Now Book It, Seven Roomsor similar hospitality and payment systems.