Accounts Payable & Project Administrator

Satellite Office; Pasig; On-site; PHP 360,000 - 540,000; Full time

Job summary

Satellite Office is seeking a Project Administrator in Metro Manila to support invoicing, accounts payable, and project administration. The role offers growth into broader project financial control as experience develops, working with project teams, suppliers, and stakeholders across the business.

The successful candidate will manage supplier invoices, maintain project records, assist with budgeting, and support month-end activities, contributing to smooth financial processes for active projects.

Qualifications

• At least 2 years in Accounts Payable or similar finance admin role.
• Qualification in Accounting, Finance, Business Administration, or related field.
• Experience processing invoices and maintaining financial records.

Responsibilities

• Process supplier invoices and assist accounts payable activities with accuracy.
• Liaise with supplier accounts and stakeholders to resolve invoice/payments issues.
• Support project invoicing, reconciliation, and financial record management.
• Maintain project cost records and documentation.
• Assist budgeting tracking, cost reporting, and month-end activities.
• Coordinate project documentation submissions and provide admin support to Project Leads.
• Monitor deliverables and follow up on administrative tasks.
• Communicate professionally with internal and external stakeholders.

Skills

Accounts Payable

Invoicing

Financial record-keeping

ERP systems

Budgeting

Communication

Organizational skills

Education

Accounting/Finance/Business Administration degree

Tools

SAP

Oracle

Microsoft Dynamics

Pronto

Job description

Looking to build your career beyond traditional Accounts Payable and grow into project finance and financial control? This is an opportunity to take ownership of a critical finance and project administration function while working closely with project teams, suppliers, and stakeholders across the business.

We're seeking a Project Administrator to support the successful delivery of projects through accurate invoice processing, strong financial administration, and proactive project support. While the role starts with a strong focus on Accounts Payable and supplier invoicing, there is a clear pathway to develop into broader project financial control responsibilities over time.

About the Role

As Project Administrator, you'll be the key link between project teams, suppliers, clients, and finance functions. You'll help ensure supplier invoices are processed accurately and on time, maintain project records, support invoicing activities, and contribute to the smooth day-to-day administration of active projects. Month-end periods are particularly important, with additional support required to manage increased financial workloads.

What You'll Do

• Process supplier invoices and support accounts payable activities with accuracy and attention to detail.

• Liaise with supplier accounts teams and key stakeholders to resolve invoice and payment matters.

• Support project invoicing, reconciliation activities, and financial record management.

• Maintain accurate records of project-related costs, commitments, and documentation.

• Assist with budgeting tracking, cost reporting, and month-end cost capture activities.

• Coordinate project documentation submissions and provide administrative support to Project Leads.

• Monitor project deliverables and follow up on administrative actions as required.

• Communicate professionally with internal and external stakeholders to keep projects and financial processes running smoothly.

What You’ll Bring

Required

• At least 2 years' experience in Accounts Payable or a similar finance administration role.

• Qualification or background in Accounting, Finance, Business Administration, or a related field.

• Experience processing invoices, reconciling transactions, and maintaining financial records.

• Strong organisational skills with the ability to manage multiple priorities and deadlines.

• Excellent written and verbal communication skills.

• Ability to work independently while contributing effectively within a team environment.

• Experience using ERP systems such as SAP, Oracle, Microsoft Dynamics, Pronto, or similar.

• High attention to detail and commitment to accuracy.

Also Required

• Willingness to support increased workloads during month-end periods when required.

• Commitment to workplace safety, quality standards, and company policies.

Nice to Have

• Experience with Smartsheet or advanced Excel reporting.

• Exposure to project administration or project-based environments.

• Experience in construction, engineering, manufacturing, mining, oil & gas, or related industries.

• Interest in developing skills in project financial control, forecasting, and cost reporting.

• Experience with Pronto ERP (training can be provided).

What's In It For You

• Opportunity to step into a business-critical role with immediate impact.

• Clear development pathway into project financial control responsibilities as your skills grow.

• Exposure to project finance, budgeting, cost reporting, and operational project support.

• Training and support on internal systems, including ERP platforms.

• Work closely with experienced project and finance professionals.

• Values-driven culture built around Care, Integrity, and Trust.

• Streamlined hiring process with a single interview stage.

Apply Now

If you're an experienced Accounts Payable or Finance Administrator looking for the next step in your career and are excited by the opportunity to grow into project finance, we'd love to hear from you. Apply today to be considered.