Accounts Payable & Payroll Officer

Hammerjack Pty Ltd; Philippines; Hybrid; PHP 670,000 - 1,004,000; Full time

Benefits offered by this job

Hybrid work options

Modern offices

Barista coffee on demand

Weekly meals on-site

Health coverage with dependents

Transparent salaries

Career growth opportunities

Global client exposure

Job summary

Hammerjack Pty Ltd in the Philippines is seeking an Accounts Payable & Payroll Officer to manage invoices, payroll, reconciliations, and reporting across multiple sites in a busy finance operation. You will process supplier invoices, run end-to-end payroll, ensure compliance, and provide clear variance analysis for management.

The role offers hybrid work with three days on site in Angeles, Pampanga, and frequent collaboration with Australian clients.

Qualifications

• Diploma or degree in Accounting or a related discipline.
• 3+ years experience in accounts payable and payroll, including at least 2 years of Australian experience.
• Clear understanding of and personal commitment to the company's values.
• A proactive, self-starting approach with strong organisational and time management skills.
• A collaborative mindset and the flexibility to work across finance functions.
• Exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.

Responsibilities

• Own Invoice Processing: enter invoices accurately into TRAILD and perform required uploads.
• Validate invoices for authenticity and flag any issues with Finance Manager.
• Coordinate approvals with facility managers and ensure proper coding.
• Maintain records by uploading invoices from TRAILD to Epicor.
• Manage payments, EFT runs, and remittance advices.
• Respond promptly to supplier payment queries and reconcile statements.
• Prepare monthly variance explanations for management reports.
• Run end-to-end payroll and manage roster data transfers between systems.

Skills

Attention to detail

Communication skills

Organisational skills

Time management

Collaborative mindset

Self-starter

Education

Diploma or degree in Accounting

Job description

Keep every payment precise and every payday on track. We're looking for a detail-driven Accounts Payable & Payroll Officer who can confidently manage invoices, payroll, reconciliations, and reporting across a busy multi-site organisation. If you take pride in accuracy, compliance, and keeping finance operations running smoothly, you'll fit right in.

Work Setup: Hybrid 3x a week onsite in Angeles, Pampanga (11F NTEC 2 Building, Nepo Quad)

Role Overview

As our Accounts Payable & Payroll Officer, you'll be at the centre of our finance operations—managing accounts payable across the head office and five facilities while delivering an accurate, timely, and compliant end-to-end payroll service. You'll keep invoices, payments, employee records, and reporting on track so employees and suppliers are paid correctly and the finance team has reliable information when it matters.

Key Responsibilities

Accounts Payable

• Own Invoice Processing: Ensure all invoices are entered correctly into TRAILD, including manual uploads when required.
• Validate Every Invoice: Vet invoices for authenticity and promptly flag any that may not be bona fide with the Finance Manager.
• Keep Approvals Moving: Liaise with facility managers, follow up weekly, and make sure invoices are approved and coded correctly.
• Maintain Accurate Systems: Regularly upload approved invoices from TRAILD to Epicor.
• Manage Payments: Prepare and process credit card and EFT payments, create bank files for EFT payment runs, and send remittance advices.
• Stay on Top of Queries: Respond promptly to management and supplier payment queries.
• Keep Accounts Reconciled: Complete supplier statement and petty cash reconciliations accurately.
• Maintain Records: Manage and file vendor invoices, and update the fixed asset invoice folder and import file monthly.
• Keep Work Visible: Update the Monday work management dashboard as required.
• Explain the Numbers: Prepare clear explanations of expenditure variances against trends and budgets for monthly management reports.

Payroll

• Run Payroll End to End: Process and maintain the fortnightly payroll function accurately and within the required timeframe.
• Connect Payroll Systems: Export and import employee roster data between Emplive and Attache each fortnight.
• Meet Statutory Obligations: Submit PAYG information to the ATO through Single Touch Payroll, and process and lodge superannuation, payroll tax, and other monthly payments.
• Maintain Employee Records: Set up new starters, process terminations and termination payments, and manage pay increases and back pay.
• Support Employee Entitlements: Monitor and process paid parental leave payments in line with legislative requirements.
• Complete Payroll Payments: Prepare and process the payroll EFT payment file.
• Be the Payroll Contact: Respond to employee and manager queries regarding payroll-related matters.
• Keep Journals Current: Prepare monthly payroll and leave accrual journals.
• Provide Clear Reporting: Produce ad hoc payroll reports as required.

Data Updates and Administration

• Keep Resident Fees Current: Update fee data in the residents fee table in Epicor and on the Monday management board as information is provided.
• Process Resident Charges: Enter resident charges in the accounting system accurately and on time.
• Pitch In Where Needed: Provide other ad hoc administrative support as required.

Skills & Experience

• Diploma or degree in Accounting or a related discipline.
• 3+ years experience in accounts payable and payroll, including at least 2 years of Australian experience.
• Clear understanding of and personal commitment to the company's values.
• A proactive, self-starting approach with strong organisational and time management skills.
• A collaborative mindset and the flexibility to work across finance functions.
• Exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.

What's In It For You

• Flexibility that Fits: Hybrid options across Makati and Pampanga, on day shifts aligned with our Australian clients.
• Workspaces that Work: Modern offices built for focus, collaboration, and real productivity.
• Coffee and Good Company: Barista coffee on demand and a café bar to unwind after work.
• Meals on Us: Complimentary meals once a week on your on-site day.
• Covered from Day One: Health coverage with free dependent coverage, so you're looked after from the start.
• Compensation You Can See: Transparent salary packages with direct client involvement.
• Room to Grow: Ongoing training and real opportunities to step into bigger roles.
• An Award-Winning Home: Join a team ranked 8th Best Workplace in the Philippines and recognised among Fortune Best Workplaces in Southeast Asia.
• People Who Have Your Back: Work alongside reliable, easy-going people who care about doing great work.
• A Global Stage: Work directly with international clients and see how teams scale worldwide.

About Us

At hammerjack, we connect skilled professionals in the Philippines with growing businesses across Australia and beyond—building teams that work as true extensions of our clients. We're proud to be named among the Fortune 100 Best Workplaces in Southeast Asia and ranked the 8th Best Workplace in the Philippines.

Our Impact

Our people aren't outsourced—they're embedded. With aligned tools, shared goals, and real accountability, they deliver at the same standard and pace as onshore teams while building long-term careers they're proud of, across accounting, tech, admin, and marketing.