Accounts Payable Officer (Australian Client/Real Estate/Day Shift)

Brainbox; Angeles; On-site; PHP 300,000 - 540,000; Full time

Benefits offered by this job

Attractive and competitive salary

Tenure-based incentives

Paid time off

Unlimited cash incentives for hiredref

HMO on day 1

Work-life balance with 37.5h week

International career growth and travel

Job summary

Brainbox is seeking an AP Officer in Pampanga to manage vendor invoicing, payment processing, and AP/AR activities for an Australian real estate client. The role emphasizes accuracy, timely reconciliations, and compliance with company policies.

You will handle invoice processing, vendor communications, and month-end close, ensuring proper documentation and audit-ready records. On-site work at our Pampanga office is required, with opportunities for growth and training.

Qualifications

• Experience with AP/AR processes and accounting standards.
• Strong attention to detail and organisational skills.
• AP invoicing, payments, vendor reconciliation and reporting.

Responsibilities

• Receive, verify, and process invoices in a timely manner.
• Monitor vendor accounts to ensure payments are on time.
• Reconcile supplier statements and resolve discrepancies.
• Maintain documentation for AP transactions and audit readiness.
• Process payments (checks, wire transfers, online).
• Assist month-end closing and account reconciliations.
• Prepare financial reports for management (AP/AR).
• Manage VPA finalisation for properties under offer.

Skills

AP/AR knowledge

Attention to detail

Organisational skills

Accounting software proficiency

Education

Bachelor’s degree in Accounting/Finance

Tools

Rex

Sage

Microsoft Excel

Job description

About Brainbox

Brainbox is a unique BPO that focuses not only on delivering excellent service but also on fostering an amazing culture. Rooted in our core value of 'Always Be Kind,' we prioritise kindness in every policy, decision, and action. Our Philippines management team is composed entirely of Filipinos, and we provide unlimited training and HMO benefits from day one to help our people grow and become their best selves.

The Role

We are looking for an AP Officer for an Australian real estate agency who will manage the VPA (Vendor Paid Advertising) finalisation process for properties moving through to settlement, reconciling costs between the client's real estate CRM and accounting system, and liaising with sales representatives on outstanding costs.

Key Duties

• Receive, verify, and process invoices in a timely manner.
• Monitor and manage vendor accounts to ensure payments are made on time.
• Perform regular reconciliation of supplier statements and resolve discrepancies.
• Maintain proper documentation for AP transactions and ensure compliance with company policies.
• Prepare and process payment runs, including checks, wire transfers, and online payments.
• Monitor accounts receivable aging and follow up on outstanding payments.
• Process incoming payments, ensuring proper allocation to client accounts.
• Prepare and update financial reports related to AP/AR for management.
• Assist with month-end closing activities, including account reconciliations.
• Maintain accurate records and documentation for audit purposes.
• Manage VPA finalisation checks when a property goes under offer.

Essential Requirements

• Bachelor’s degree in Accounting, Finance, or a related field
• Minimum of 2 years of experience in finance related role in Australian based company is highly preferred
• Proficiency in any accounting software is preferred
• Strong understanding of AP/AR processes, principles, and accounting standards
• Excellent attention to detail and organisational skills

Tools & Systems

• Rex
• Sage
• Microsoft Excel

Perks

• Attractive and competitive salary
• Tenure-based and Performance-based incentives
• Paid time off
• Unlimited cash incentives for hired referrals
• Engagement and Recognition programs
• HMO on day 1
• Work-life balance with a 37.5h week and free weekends
• International career growth and clients
• Opportunities to travel abroad
• Modern air-conditioned offices, located along MacArthur Highway (easy public transportation access), near residences, malls, and restaurants
• Fun and inclusive working environment and great working culture
• Dedicated local support with local Management, HR, onboarding, payroll, and ICT
• Access to unlimited training and micro-competencies to advance your skills

This role is subject to a number of skills and possible online practical tests.

This position is an onsite role at our Pampanga office. Candidate must be willing to work on-site.