Accounts Payable Executive - Direct Contract Team

WebBeds; Philippines; On-site; PHP 320,000 - 460,000; Full time

Job summary

WebBeds in the Philippines is seeking an Accounts Payable Executive to support efficient management of supplier payments, invoices, and records in a fast-moving global team.

You will handle invoice processing, supplier reconciliations, and payment preparation, collaborate with Finance and Product teams, and communicate in English and Japanese. This role is based in Mandaluyong City and requires flexibility for shifting schedules.

Qualifications

• 2 to 3 years of experience in a finance department.
• Basic understanding of accounting principles.
• Experience with supplier reconciliations and invoice processing.
• Good communication and interpersonal skills, with attention to detail and analytical problem-solving.
• Good written and verbal English skills.
• Ability to communicate and write in Japanese.
• Availability to work shifting schedules, holidays, and weekends.
• Willingness to work in Mandaluyong City.
• Availability to start as soon as possible.

Responsibilities

• Supplier account management for global and Japan trade suppliers.
• Invoice processing: verify, enter, and align invoices with payment timelines.
• Supplier reconciliations and investigation of discrepancies.
• Maintain up-to-date supplier records.
• Prepare and issue payments per credit terms and schedules.
• Coordinate with Banking team to ensure timely payments.
• Activate new suppliers in DOTW Connect as requested.
• Provide day-to-day support to AP Team Leader and AP team.
• Carry out other duties to support supplier payment process.

Skills

Finance experience

Accounting basics

Supplier reconciliations

Invoice processing

Communication skills

English proficiency

Japanese language

Shift work availability

Mandalled? City familiarity

Job description

Accounts Payable Executive - Direct Contract Team

What you will do on your journey with WebBeds.

As an AP Executive, you will support the efficient management of WebBeds' supplier payment process by helping ensure trade invoices, supplier records, reconciliations, and payments are handled accurately and on time.

Working closely with colleagues across Finance, Banking, Product, and Accounts Payable, you will help resolve supplier account queries, maintain accurate records, and contribute to a reliable payment experience for global, third-party, and Japan trade suppliers.

In this role you will:

Key responsibilities

• Supplier account management: Manage global and third-party trade supplier accounts, including Japan trade suppliers, to support accurate and timely payment processing.
• Invoice processing: Receive, verify, and enter trade invoices into the accounting system in line with internal processes and payment timelines.
• Supplier reconciliation: Reconcile supplier accounts, investigate discrepancies, and resolve disputed cases with the appropriate approvals.
• Supplier record maintenance: Update and maintain supplier records to keep account information accurate and current.
• Payment preparation: Prepare and issue payments in line with agreed credit terms and approved payment schedules.
• Banking coordination: Coordinate with the banking team to help ensure supplier payments are completed on time.
• Supplier activation: Activate new suppliers in DOTW Connect when requested by the Product Team.
• Team support: Provide day-to-day support to the AP Team Leader and wider Accounts Payable team as required.
• Additional duties: Carry out other related tasks that support the smooth running of the supplier payment process.

The skills we would love to see in your suitcase!

• 2 to 3 years of experience working within a finance department.
• Basic understanding of accounting principles.
• Experience with supplier reconciliations and invoice processing.
• Good communication and interpersonal skills, with strong attention to detail and analytical problem-solving ability.
• Good written and verbal English skills.
• Ability to communicate and write in Japanese.
• Availability to work shifting schedules, holidays, and weekends when required.
• Willingness to work in Mandaluyong City.
• Availability to start as soon as possible.

To be the most trusted, agile and value driven partner in our industry - powered by a culture where our people thrive, innovation flourishes, and our hunger to win delivers lasting impact for our customers.

Empower our people to deliver exceptional value through integrity, respect and relentless curiosity - challenging conventions, embracing change and working together to create superior outcomes for our customers.