Accounts Payable Executive - Direct Contract Team

WebBeds Services Inc.; Mandaluyong; On-site; PHP 360,000 - 480,000; Full time

Job summary

WebBeds Services Inc. is seeking an AP Executive in Mandaluyong to support supplier payment processes for global trade suppliers, including Japan.

You will verify invoices, reconcile accounts, and ensure timely payments while maintaining accurate supplier records and collaborating with Finance, Banking, Product, and AP teams. You will handle invoice processing, payment scheduling, and issue resolution with attention to detail and strong English and Japanese communication skills.

Qualifications

• 2 to 3 years of experience working within a finance department.
• Basic understanding of accounting principles.
• Experience with supplier reconciliations and invoice processing.
• Good written and verbal English skills.
• Ability to communicate and write in Japanese.
• Availability to start as soon as possible.

Responsibilities

• Manage global supplier accounts, including Japan suppliers, to ensure accurate and timely payments.
• Receive, verify, and enter trade invoices into the accounting system per internal processes.
• Reconcile supplier accounts, investigate discrepancies, and secure approvals for resolutions.
• Update and maintain supplier records to keep information current.
• Prepare and issue payments in line with credit terms and schedules.
• Coordinate with the banking team to ensure timely supplier payments.
• Activate new suppliers in DOTW Connect as requested by Product Team.
• Provide day-to-day support to AP Team Leader and wider AP team.
• Carry out other related tasks to support smooth supplier payment processes.

Skills

Finance experience

Accounting basics

Supplier reconciliations

Invoice processing

Attention to detail

Analytical problem-solving

English communication

Japanese language

Shifts availability

Mandaluyong residency

Job description

What you will do on your journey with WebBeds.

As an AP Executive, you will support the efficient management of WebBeds' supplier payment process by helping ensure trade invoices, supplier records, reconciliations, and payments are handled accurately and on time. Working closely with colleagues across Finance, Banking, Product, and Accounts Payable, you will help resolve supplier account queries, maintain accurate records, and contribute to a reliable payment experience for global, third-party, and Japan trade suppliers.

In this role you will:

• Manage global and third-party trade supplier accounts, including Japan trade suppliers, to support accurate and timely payment processing.
• Receive, verify, and enter trade invoices into the accounting system in line with internal processes and payment timelines.
• Reconcile supplier accounts, investigate discrepancies, and resolve disputed cases with the appropriate approvals.
• Update and maintain supplier records to keep account information accurate and current.
• Prepare and issue payments in line with agreed credit terms and approved payment schedules.
• Coordinate with the banking team to help ensure supplier payments are completed on time.
• Activate new suppliers in DOTW Connect when requested by the Product Team.
• Provide day-to-day support to the AP Team Leader and wider Accounts Payable team as required.
• Carry out other related tasks that support the smooth running of the supplier payment process.

The skills we would love to see in your suitcase!

• 2 to 3 years of experience working within a finance department.
• Basic understanding of accounting principles.
• Experience with supplier reconciliations and invoice processing.
• Good communication and interpersonal skills, with strong attention to detail and analytical problem-solving ability.
• Good written and verbal English skills.
• Ability to communicate and write in Japanese.
• Availability to work shifting schedules, holidays, and weekends when required.
• Willingness to work in Mandaluyong City.
• Availability to start as soon as possible.

Web Travel Group is a global B2B organisation servicing the travel industry, connecting hotels and other travel sellers to a diverse network of travel buyers all over the world through our trade only digital travel marketplace brand –WebBeds. WebBeds provides powerful distribution solutions that make selling and buying travel easier.

WebBeds connects hotels to sell rooms with travel buyers looking to find rooms for their customers, the travelling public. WebBeds partners are supported through a truly global footprint, we have a team of 2,000+ people in 120+ cites across 50+ countries speaking 50+ languages - all focused on ensuring WebBeds delivers value, choice, expertise and an unrivalled level of service.

Hotels and other suppliers - global and regional hotel chains, independent hotels, apartments, resorts, attractions, transfer and sightseeing companies and more - can sell their products through WebBeds by connecting to a global network of online and offline travel buyers through cutting edge solutions that provide greater inventory control to simplify distribution, and leverage WebBeds enhanced analytics to inform inventory optimisation choices – saving costs and increasing revenue.

Travel buyers - online travel agencies, retail travel agents, corporate travel managers, tour operators, wholesalers, tourism boards, super apps, DMC’s, group providers, airlines and more - can integrate the hundreds of thousands of hotels and ground services in the WebBeds marketplace through simple and seamless API connectivity, or they cansearch, shop and book online through one of WebBeds trade only booking sites.