Accounts Payable Architect: Build Efficient AP Workflows

Ubiquity; Western Visayas; On-site; PHP 300,000 - 520,000; Full time

Job summary

Ubiquity is seeking an Accounts Payable Analyst to manage full cycle AP operations, ensure accurate invoices, and maintain strong vendor relationships. You will design efficient AP workflows and support a fast-paced finance team.

The role emphasizes hands-on processing, dual-approval controls, and continuous improvement of AP processes. Strong Excel skills and attention to detail are essential for success in this position.

Qualifications

• 3+ years in accounts payable or general accounting.
• Experience with vendor onboarding and W-9s.
• Ability to design and implement AP processes.
• Strong understanding of procure-to-pay and three-way matching.
• Proficient Excel/Google Sheets with VLOOKUPs and pivots.
• Excellent attention to detail and deadline management.
• Clear written and verbal communication.

Responsibilities

• Process and review vendor invoices for accuracy and approvals.
• Design and maintain end-to-end AP process with dual approvals.
• Manage vendor onboarding documentation and verification.
• Prepare and execute weekly and ad hoc payment runs (ACH, wire, check, Vcard).
• Reconcile AP sub-ledger to GL monthly and resolve discrepancies.
• Manage 1099 reporting and year-end filings.
• Respond to vendor inquiries and resolve invoice issues.
• Maintain audit-ready AP records and documentation.
• Assist with month-end and year-end close activities.
• Identify opportunities to streamline AP processes and controls.
• Support internal and external audit requests.

Skills

Three-way Matching

Excel Expertise

Google Sheets

Data Reconciliation

Time Management

Communication Skills

Vendor Onboarding

Education

Accounting or Finance Degree

Tools

Zip

NetSuite

Job description

Ubiquity is seeking an Accounts Payable Analyst to manage full cycle AP operations, ensure accurate invoices, and maintain strong vendor relationships. You will design efficient AP workflows and support a fast-paced finance team.

The role emphasizes hands-on processing, dual-approval controls, and continuous improvement of AP processes. Strong Excel skills and attention to detail are essential for success in this position.