Accounts Assistant

BMG Outsourcing; Masamat; Hybrid; PHP 558,000 - 614,000; Full time

Benefits offered by this job

Company laptop

Second monitor

Free HMO

Monthly team events

Year-end party

Summer outing

Welcome gift

Coffee session on Day 1

Company shuttle

Job summary

BMG Outsourcing, with offices in Clark and Sydney, seeks an Accounts Assistant to manage AP/AR, invoicing, reconciliations, and general accounting. The role covers multi-entity environments and requires strong process discipline. Hybrid setup in Clark, PH time schedule 7 AM–4 PM.

The candidate will support end-to-end accounting processes, ensure accurate records, and contribute to month-end close while leveraging Xero, Bluerock, and Workguru.

Qualifications

• Tertiary qualification in Business Administration (major in Financial Management) or related discipline.
• 5–10 years' experience in Accounts Payable or Bookkeeping with progression to Accounts Assistant/Bookkeeper.
• Experience supporting broader accounting functions including Accounts Receivable, reconciliations, bank reconciliations, credit card and expense processing, and month-end close.
• Experience working across multiple entities within a group.

Responsibilities

• Accounts Payable: manage end-to-end processing, supplier onboarding, statement reconciliations, and payment runs.
• Accounts Receivable: customer setup, invoicing, statements, and overdue follow-up.
• Credit Cards & Expense Processing: reconcile, file uploads, and monthly spend summaries.
• Reconciliations & Financial Support: balance sheet reconciliations, month-end close, resolve reconciling items.
• Systems & Process Improvement: use Xero/ERP for accurate reporting; participate in ERP upgrades.

Skills

Accounts Payable

Accounts Receivable

Bookkeeping

Bank reconciliations

Month-end close

ERP systems

Education

Bachelors in Business Administration, Financial Management

Tools

Xero

Bluerock

Workguru

Job description

Start and build your career with BMG Outsourcing – one of the well-respected Australian-owned Outsourcing Companies with offices in Clark and Sydney, providing high-quality services to clients and promising careers to its employees.

We are looking for a detail-oriented Accounts Assistant to manage AP/AR transactions, invoice processing, reconciliations, payments, and general accounting tasks while maintaining accurate financial records across multiple entities.

• Schedule: Monday to Friday, 7 AM - 4 PM (PH Time)
• Work Set up: Hybrid
• Salary range: PHP 50,000 - 55,000

In this role, you will:

Accounts Payable

• Manage end-to-end Accounts Payable for applicable grouped entities, including supplier bill review and processing, supplier onboarding, statement reconciliations, payment runs, and monitoring including ensuring all onboarding documentation and credit applications are complete.
• Where applicable, review purchase orders outstanding balances, investigate variances in items received compared to items invoiced.
• Be first point of contact with suppliers for all reconciliation issues, elevate where required through operations, finance, sales.
• Referral of invoicing and product issues with the applicable sales / operations team. Monitor until resolution completed and elevate to Group Financial Controller of Aged / Material value issues.
• Coordinate invoice approvals and execute batch payment runs, including uploading ABA files to Corporate Online, ensuring accuracy and timely processing.

Accounts Receivable

• Manage Accounts Receivable for applicable grouped entities, including customer setup including ensuring all onboarding documentation and credit applications are complete, shared services invoicing, and sending of monthly statements where applicable.
• Monitor Accounts receivable inbox and queries and follow up overdue customers to confirm expected payment dates.
• Referral of invoicing and product issues with the applicable sales / operations team. Monitor until resolution completed and elevate to Group Financial Controller of Aged / Material value issues.

Credit Cards & Expense Processing

• Process and reconcile credit card transactions where applicable per entity grouping requirements for cardholders.
• Where applicable, allocate project related costing in project management software.
• Where applicable upload transactions into accounting software and reconcile with banking statements
• Follow up outstanding receipts and obtain approvals for no-receipt transactions in line with internal procedures.
• Send monthly credit card spend summaries to managers for approval

Reconciliations & Financial Support

• Perform balance sheet reconciliations across bank accounts, inventory, credit cards, trade creditors, and trade debtors for applicable reporting group
• Support month-end close by ensuring transactions are accurately recorded, reconciled, and supported with appropriate documentation.
• Identify and resolve reconciling items in a timely manner.

Project and Construction reporting

• Coding of credit card transactions, supplier and customer invoices with accurate project details and work breakdown structure labelling including – project ID, project stage, cost codes, etc.

Compliance & Administration

• Maintain accurate and complete records for Accounts Payable, Accounts Receivable, credit cards, and balance sheet reconciliations to support audit trails, internal controls, and month-end reporting.
• Ensure finance processing complies with internal procedures and approval requirements.

Stakeholder Management

• Respond promptly to internal teams, management, suppliers, and customers regarding invoices, payments, and queries.
• Provide ad hoc accounting support for operational and project-related financial tasks.
• Provide clear and professional communication to support effective working relationships.

Systems & Process Improvement

• Use Accounting systems (Xero, Bluerock, Workguru) efficiently to maintain data integrity and accurate reporting.
• Assist in continuous improvement initiatives for financial processes and reporting efficiency such as an integrated credit card expense system implementation and upgraded ERP system focusing on project reporting.
• Support manual imports, reconciliations, and system updates as needed.

We're Looking for Someone Who has:

• Tertiary qualification in Business Administration (major in Financial Management), or related discipline.
• 5 - 10 years' experience in Accounts Payable or Bookkeeping, with demonstrated progression into an Accounts Assistant / Bookkeeper role.
• Proven experience supporting broader accounting functions, including Accounts Receivable, reconciliations, bank reconciliations, credit card and expense processing, and month-end close activities.
• Experience working across multiple entities within a group structure.
• Proficient in the use of basic accounting systems, expense management systems and project management reporting systems, with the ability to adapt to new systems and processes.
• Experience in process improvement projects including integrated credit card expense management system implementation and ERP systems

Why You’ll Love Working with Us:

• Company-provided laptop + second monitor
• Free HMO
• Monthly Team Gratitude Celebrations, Year-end Party, & Summer Outing.
• Welcome gift on Day 1
• Coffee session on Day 1 (for hybrid and onsite employees)
• Company Shuttle Service
• Free Meals and Snacks
• Generous vacation days, holidays, and sick leave to help you recharge.
• DOLE Mandated Leave (Paternity Leave, Maternity Leave, 7 days SOLO Parent Leave, Magna Carta Leave, etc.)