Accounting Virtual Assistant

Clark Development Corporation; Philippines; À distance; PHP 391 000 - 614 000; Plein temps

Avantages offerts par ce poste

Night shift

Remote work

Résumé du poste

OFFICE BEACON (PHILIPPINES), INC. is seeking a highly organized Accounting Virtual Assistant to support U.S.-based clients in end-to-end bookkeeping and accounting operations.

This is a remote, full-time night-shift role designed for professionals who can work independently while maintaining high accuracy. The role involves core functions such as bookkeeping, reconciliations, invoicing, AP/AR, financial reporting, and month-end close support using QuickBooks and Xero.

Qualifications

• Minimum 1–2 years of accounting, bookkeeping, or finance experience.
• Hands-on experience with QuickBooks and Xero (required).
• Experience managing end-to-end bookkeeping for multiple clients.

Responsabilités

• Bookkeeping & Daily Financial Management for US-based clients.
• Record daily financial transactions and classify in QuickBooks and Xero.
• Reconcile bank and credit card statements; resolve discrepancies.
• Handle AP/AR processing, invoicing, and timely payments.
• Prepare and review financial statements (Balance Sheet, Cash Flow).
• Assist month-end and year-end close; support journal entries and accruals.

Connaissances

Attention to detail

Time management

Written communication

Independent work

Outils

QuickBooks

Xero

Microsoft Excel

Description du poste

Responsibilities
Bookkeeping & Daily Financial Management

• Manage and maintain accurate bookkeeping records for multiple U.S.-based clients.
• Record daily financial transactions, ensuring proper classification and categorization in QuickBooks and Xero.
• Monitor financial data entries to ensure completeness, accuracy, and consistency across all accounts.
• Maintain up-to-date ledgers and ensure all financial activity is properly documented.

Accounts Reconciliation

• Perform regular bank and credit card reconciliations to ensure all transactions are properly recorded.
• Identify discrepancies, missing entries, or inconsistencies in financial records and resolve them promptly.
• Cross-check financial data across systems and reports to ensure accuracy and alignment.

Accounts Payable (AP) & Accounts Receivable (AR) Management

• Prepare, generate, and send customer invoices accurately and on time.
• Monitor outstanding invoices and actively follow up on overdue receivables.
• Process vendor bills and ensure timely and accurate recording of payables.
• Maintain proper documentation for all AP and AR transactions for audit readiness.
• Prepare and review financial statements, including:
• Balance Sheet Reports
• Cash Flow Reports
• Analyze financial data to identify errors, inconsistencies, or unusual trends.
• Assist in interpreting financial results to support business decision-making.
• Ensure reports are accurate, timely, and aligned with client requirements.

Month-End and Year-End Close Support

• Assist in completing month-end and year-end closing processes.
• Ensure all transactions are recorded, reconciled, and properly adjusted before closing.
• Support journal entries, accruals, and financial adjustments as needed.
• Help ensure smooth and timely closing cycles for all assigned clients.

Documentation, Compliance & Process Support

• Maintain organized financial records and supporting documentation for all transactions.
• Ensure compliance with accounting standards and client-specific requirements.
• Support audit preparation by ensuring completeness and accuracy of records.
• Assist in improving accounting processes and workflow efficiency when needed.

Client & Internal Collaboration

• Communicate with U.S.-based clients regarding financial clarifications or documentation requirements.
• Coordinate with internal teams to resolve accounting discrepancies or system issues.
• Provide responsive and professional support to ensure smooth financial operations.

Job Qualifications

About the Role
Office Beacon is looking for a highly organized and detail-focused Accounting Virtual Assistant to support U.S.-based clients in managing end-to-end bookkeeping and accounting operations. This is a remote, full-time night shift role designed for professionals who are comfortable working independently while maintaining high accuracy in financial data processing and reporting.

• The role involves handling core accounting functions such as bookkeeping, reconciliations, invoicing, accounts payable and receivable, financial reporting, and month-end close support using platforms like QuickBooks and Xero.
• The ideal candidate is analytical, dependable, and capable of managing multiple client accounts while ensuring financial records are accurate, complete, and compliant with standard accounting practices.

Requirements
Core Experience Requirements:

• Minimum of 1–2 years of experience in accounting, bookkeeping, or finance roles.
• Hands-on experience with QuickBooks and Xero (required).
• Experience managing end-to-end bookkeeping processes for multiple accounts or clients.

Technical Skills:

• Strong proficiency in Microsoft Excel, including formulas, pivot tables, sorting, filtering, and data validation.
• Experience performing bank and credit card reconciliations.
• Solid understanding of Accounts Payable and Accounts Receivable processes.
• Experience preparing and reviewing financial statements and reports.

Accounting Knowledge:

• Familiarity with month-end and year-end closing procedures.
• Understanding of basic accounting principles and financial workflows.
• Ability to detect discrepancies and apply corrective accounting entries.

Soft Skills & Work Requirements:

• Strong attention to detail with a high level of accuracy in data handling.
• Excellent organizational and time management skills, especially when handling multiple clients.
• Strong written communication skills for client email coordination.
• Ability to work independently in a remote, structured environment.
• Comfortable working on a permanent night shift schedule supporting U.S. clients.

Technical & Work Setup Requirements:

• Reliable computer/laptop capable of handling accounting software and multitasking tools.
• Stable and high-speed internet connection.
• Backup power source (UPS or equivalent) for uninterrupted work.
• Quiet and professional remote work environment.

Job Overview

Company OFFICE BEACON (PHILIPPINES), INC.

Employment Type Full-Time

Experience 1-2 Years

Personnel Needed 10 Open

Category Finance & Accounting

Services Accounting, Bookkeeping and accounting operations, QuickBooks, Xero, Accounts Payable (AP), Accounts Receivable (AR), Invoicing and billing, Financial Reporting, Profit & Loss (P&L), Microsoft Excel, US Client Support

Location 1F3 PhilExcel Business Center 10 PhilExcel Business Park MA Roxas Highway Clark Freeport Zone