Accounting & Automation Specialist

Hire Kaya LLC.; Philippines; Remote; PHP 670,000 - 1,339,000; Full time

Job summary

Hire Kaya LLC. is seeking an Accounting & Automation Specialist to modernize manual accounting processes for a US-based manufacturing company. This is the first remote hire and you’ll shape how remote work is organized from day one, starting with cash applications in Sage X3.

You will combine hands-on clerical work with automation, documenting processes and exploring AI-assisted tools to streamline AR, invoicing, and related tasks as the function expands.

Qualifications

• Accounting background strong enough to understand and improve accounting processes, not just execute them.
• Experience with a complex, enterprise-tier ERP (e.g., SAP, Oracle, NetSuite, or a high-end Sage product).
• Comfortable doing hands-on clerical and administrative accounting work yourself, not only designing improvements for others.
• Genuine interest in and aptitude for automation and process improvement.
• Exceptional attention to detail and a high standard for accuracy.
• Strong written and verbal communication skills; comfortable raising ideas and questions proactively.

Responsibilities

• Handle cash applications by matching incoming payments to invoices in Sage X3.
• Learn reporting structures to run key reports (e.g., AR aging) and interpret them.
• Identify opportunities to automate or streamline manual tasks and document processes.
• Collaborate with the accounting lead daily to align on priorities and blockers.
• As the function grows, support invoicing improvements and additional payment options.

Skills

Accounting proficiency

Automation mindset

Attention to detail

Communication skills

Remote collaboration

Education

Accounting degree or training

Tools

Sage X3

ERP systems

Job description

We're looking for an Accounting & Automation Specialist to join a US-based manufacturing company and help modernize accounting processes that have run manually, largely unchanged, for years. This is the company's first remote hire of its kind, so you'll be helping shape how the arrangement works from day one.

The role starts with a clearly scoped focus: cash applications—matching incoming payments to invoices in Sage X3, an enterprise-tier ERP. It's the most time‑consuming administrative accounting function today, and the clearest place to make an early impact.

This is not a pure data‑entry seat. Equal weight is placed on accounting substance and a genuine technology and automation mindset. You'll do the clerical work yourself, then find a better way to do it: automating what can be automated, learning Sage X3's report structure, and bringing outside best‑practice thinking rather than repeating how things have always been done. As cash applications run smoothly, the scope is expected to grow into invoicing and other administrative accounting functions.

What You'll Do

Cash Applications

• Apply incoming payments against invoices and remittances accurately and consistently in Sage X3
• Learn Sage X3's reporting structure well enough to run and interpret key reports, such as AR aging, independently
• Identify and help build a faster, more automated way of applying cash, reducing the manual work involved
• Document the process step by step as you learn it, so the work never depends on one person's knowledge alone

Process Improvement & Automation

• Proactively flag manual, repetitive accounting tasks that could be automated or streamlined, even outside your immediate scope
• Use AI-assisted tools within a secure, company-approved environment and help shape how they're adopted in accounting workflows
• Work closely with the accounting lead every day to align on priorities and surface questions or blockers early
• Communicate proactively about what's working, what could be improved, and what you need, rather than waiting for the next task
• Build real rapport with a friendly, collaborative team, not just transactional check-ins

As the Function Grows

• Take on invoicing process improvements, including faster invoice turnaround and automation
• Support the introduction of additional payment options, such as click-to-pay, as invoicing and collections mature

What We're Looking For

Non-Negotiables

• Accounting background strong enough to understand and improve accounting processes, not just execute them
• Experience with a complex, enterprise-tier ERP (e.g., SAP, Oracle, NetSuite, or a high-end Sage product)
• Comfortable doing hands‑on clerical and administrative accounting work yourself, not only designing improvements for others
• Genuine interest in and aptitude for automation and process improvement
• Exceptional attention to detail and a high standard for accuracy
• Strong written and verbal communication skills; comfortable raising ideas and questions proactively

Preferred Qualifications

• Direct Sage X3 experience
• Degree or formal training in Accounting (practical understanding matters more than credentials)
• Hands‑on experience with cash applications, AR, or invoicing
• Experience using AI tools or automation in accounting workflows
• Prior experience working remotely with US-based teams
• Comfort being an early remote hire in a team new to outsourced roles