Accounting Assistant

IKEA Gruppe; Mandaue; On-site; Confidential; Full time

Job summary

IKEA Gruppe is seeking a finance professional to support daily store financial operations, including reconciliations, billing, and tax documentation. The role involves ensuring timely cash handling, invoicing, and audit support in a dynamic retail environment.

You will work with ERP systems and Microsoft Office to maintain accurate records, monitor collections, and assist with month-end processes and compliance."

Qualifications

• understanding of store finance operations including receivables, payables, billing, and cash handling.
• knowledge of financial transaction processes, reconciliations, and basic financial reporting.
• familiarity with internal controls, compliance requirements, and financial documentation standards.

Responsibilities

• Perform daily sales reconciliation, investigate variances and perform follow ups on discrepancies
• Ensure timely and accurate recording of all cash transactions and completion of bank reconciliations
• Prepare and issue of billing invoices and monitor collections to ensure timely payments from customers/partners
• Process manual store refunds with banks as requested by Exchange and Return department
• Ensure store invoices and petty cash claims are processed accurately and timely, with proper application of applicable withholding taxes.
• Support fixed assets management activities, including budget tracking and periodic physical inspection
• Ensure all month-end journal entries (e.g., accruals, amortization, inventory adjustments) related to store operation are recorded timely
• Provide support for accounting and financial related activities including internal and external audits, as required
• Maintain and safeguard accounting records, manage tax documentation and submit sales reports to tax authorities
• Support the store operations in monitoring and complying with store operating process as well as legal and statutory requirements

Skills

Store finance operations

Reconciliations

Cash handling

Financial reporting

Internal controls

Compliance

Tools

ERP systems

Microsoft Office

Job description

Company description

The IKEA vision is to create a better everyday life for the many people. We do this by offering a wide range of well-designed, functional home furnishing products at prices so low that as many people as possible can afford them. We operate in Singapore, Malaysia and Thailand – and have an ambitious expansion plan to bring a little bit of Sweden to new markets in the region. We are part of the Ikano Group of companies and the only IKEA franchisee owned by the Kamprad family that founded IKEA. We also develop, own and operate Shopping Centres that are anchored by IKEA and create walkable communities by including residential, office and other types of real estate in our development plans. We work towards making sustainability a natural part of our everyday work. We are active in our communities, driving and supporting social initiatives that benefit children, women and the environment.

Job description

• Perform daily sales reconciliation, investigate variances and perform follow ups on discrepancies
• Ensure timely and accurate recording of all cash transactions and completion of bank reconciliations
• Prepare and issue of billing invoices and monitor collections to ensure timely payments from customers/partners
• Process manual store refunds with banks as requested by Exchange and Return department
• Ensure store invoices and petty cash claims are processed accurately and timely, with proper application of applicable withholding taxes.
• Support fixed assets management activities, including budget tracking and periodic physical inspection
• Ensure all month-end journal entries (e.g., accruals, amortization, inventory adjustments) related to store operation are recorded timely
• Provide support for accounting and financial related activities including internal and external audits, as required
• Maintain and safeguard accounting records, manage tax documentation and submit sales reports to tax authorities
• Support the store operations in monitoring and complying with store operating process as well as legal and statutory requirements

Qualification

• You have an understanding of store finance operations, including receivables, payables, billing, and cash handling.
• You are knowledgeable in financial transaction processes, reconciliations, and basic financial reporting.
• You have a basic understanding of internal controls, compliance requirements, and financial documentation standards.
• You are familiar with finance systems and tools, including ERP systems and Microsoft Office applications.
• You understand store operations and how finance functions support overall business activities.
• You are aware of local regulatory requirements and corporate documentation standards.