Accounting and Administrative Officer

Virbac Philippines Inc; Taguig; On-site; PHP 300,000 - 420,000; Full time

Job summary

Virbac Philippines Inc. is seeking an Accounting and Admin Assistant to manage accounts payable, journal entries, and general office administration.

The role supports field teams and internal departments, ensuring timely processing of invoices, payments, and administrative tasks across the Virbac Philippines organization. The position requires strong organizational skills, attention to detail, and the ability to liaise with multiple stakeholders to maintain smooth office operations and

Qualifications

• Experience in accounting processes including AP and journal entries
• Strong organizational skills and attention to detail
• Ability to coordinate with multiple stakeholders

Responsibilities

• Process supplier invoices and payments
• Maintain office admin tasks and coordination with teams
• Support day-to-day accounting and admin duties

Skills

Accounts Payable

Bookkeeping

Admin Support

Vendor Management

MS Excel

ERP System

Tools

MS Excel

ERP System

Job description

Experiencing together a unique human adventure Animal health is key to the health of the planet. Working at Virbac means taking part in a unique human adventure in which the engagement of each individual contributes to its evolution. Encouraging internal mobility between positions and countries, offering individual development plans and building a partnership based on trust between managers and employees are as many perspectives of motivation for our teams. We also offer them a work environment conducive to exploring new territories and balancing their professional and personal lives. Finally, fostering their engagement to animal health also means listening to them and helping them to acquire new skills, preparing them for the challenges of tomorrow and encouraging them to contribute to an ever more responsible approach to our business.

Accounting includes work across multiple areas of Accounting including: As Accounting and Admin Assistant - VBPH, you will be responsible for the following finance and administration related tasks for Virbac Philippines, Inc.

A: Accounting related task; (1) Accounts Payable

• Process supplier invoices and recognize proper VAT and withholding taxes
• Review the accuracy and completeness of supporting documents for staff expense claims
• Process payment requests
• Process payments through bank checks and/or online transfers
• Releasing of checks
• Review the BIR Form 2307 for release to suppliers and providers
• Petty cash management
• Post and process journal entries for all business transactions, ensuring accuracy
• Amortization of prepayments
• Depreciation of fixed asset
• Review and update all accruals/provisions
• COGS and Inventory revaluation
• Account reconciliations
• Performing reconciliations for intercompany accounts
• Work closely with auditors and provide necessary documentation/inquiries
• Annual registration of books with BIR
• Business permit renewal

B: Admin related task;

• Main contact person for field team supervisors regarding any office-related needs
• Endorse queries from the company mobile number to appropriate departments
• Monitor attendance and ensure the timely submission of leave forms by team
• Assist in finding suppliers/providers, as needed
• Main contact person for general supplier invoices and validation
• Coordinate with building administrator for gate passes, work permits, scheduling of pest control including maintenance
• Overseeing fixed asset monitoring and control
• Ordering supplies, managing equipment, and ensuring general office upkeep
• Filing accounting documents
• Booking domestic and international flights, hotels, and transportations and organizing internal meeting
• Support office moving/renovation projects
• Dispatching of sales invoices to customers or documents to the service providers.
• Coordinating with the HMO, Group life insurance, company vehicles of the employee request, claims, updates and renewals.
• Assist with staff/employee recruitment and workday/employee data management.

A Technician applies broad practical knowledge of job area typically obtained through short cycle education. Responsibilities may include:

• Work is closely supervised.
• Problems are typically of a standard nature.
• Explains basic facts, policies and practices related to job area Virbac provides numerous career opportunities, thanks to the diversity of its jobs and their international dimension.
• Joining Virbac means joining dynamic teams ambitious for success.

Focusing on animal health, from the beginning At Virbac, we provide innovative solutions to veterinarians, farmers and animal owners in more than 100 countries around the world. Covering more than 50 species, our range of products and services enables to diagnose, prevent and treat the majority of pathologies. Every day, we are committed to improving animals' quality of life and to shaping together the future of animal health.