Project Management Officer

World Resources Institute; Asia; Híbrido; PEN 32.000 - 51.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Salary commensurate with experience

Comprehensive benefits package

Hybrid working model

Diversity and inclusion culture

Global WRI network access

Descripción de la vacante

World Resources Institute in Jakarta is seeking a Project Management Officer for the Energy and Sustainable Business Program. The role supports the MENTARI Investment Support Strand, coordinating workplans, documentation, procurement, and stakeholder engagement in a hybrid setup with travel across Indonesia.

The ideal candidate has a Bachelor’s degree and at least 3 years’ experience in project coordination, with strong MS Office skills and attention to detail.

Formación

• Bachelor’s degree in business administration, management, economics, finance, public administration, international relations, engineering, environmental studies, or a related field.
• Demonstrated ability to manage trackers, schedules, documents, action lists, and multiple deadlines with strong attention to detail.
• Experience supporting TOR/KAK development, procurement documentation, consultant administration, work orders, reporting, or project filing is an advantage.
• Strong Microsoft Office proficiency, especially Excel, Word, PowerPoint, Teams/SharePoint; ability to create clear documentation.

Responsabilidades

• Maintain Investment Support workplan, action tracker, decision register, project calendar, and deadlines; ensure overdue actions are followed up.
• Support weekly portfolio and delivery reviews by consolidating project status, risks, and next actions.
• Coordinate routine follow-up to keep project screening, technical-assistance, consultant, and stakeholder activities on track.
• Prepare meeting packs, agendas, and background materials; follow up on actions with Investment Support team.
• Coordinate scheduling of technical meetings, consultations, workshops, and project reviews with the Project Assistant.
• Assist in procurement documentation, trackers, contract scope, milestones, and vendor payments under guidance.
• Maintain structured electronic project files: profiles, records, requests, meeting notes, and reporting evidence.
• Prepare routine management summaries, trackers, and presentation inputs using MENTARI templates.
• Travel within Indonesia as required; ensure compliance with GEDSI and ESG considerations in project selection.

Conocimientos

Project coordination

Stakeholder management

Attention to detail

Language skills: English & Bahasa

Educación

Bachelor’s degree in business administration / related field

Herramientas

Microsoft Office (Excel)

Excel

Word

PowerPoint

Teams/SharePoint

Descripción del empleo

Project Management Officer - Energy and Sustainable Business Program

This is a hybrid position which requires 8 days per month intheoffice. You will be based in our office in WRI Indonesia, Jakarta.Existing work authorization is required at the time of application submission as WRI is unable to sponsor any visa work sponsorship for this position.

Program Overview

The Energy and Sustainable Business (ESB) program works to accelerate Indonesia’s transition toward a low-carbon economy while supporting continued economic development. In support of Indonesia’s net-zero emissions and energy transition goals, we work across both the demand and supply sides of the energy system: helping businesses reduce emissions and access cleaner energy, while also advancing the broader conditions needed to accelerate renewable energy deployment. In collaboration with industries and industrial parks, business associations, key ministries, PLN, financial institutions, and other partners, we provide technical assistance and capacity building to businesses, support policy and regulatory improvements that enable greater renewable energy integration into the grid, and help strengthen the investment ecosystem needed for renewable energy projects to scale. Combining policy and technical expertise with WRI’s convening power, the program seeks to bring together government, businesses, utilities, investors, and other stakeholders to translate Indonesia’s energy transition ambitions into concrete action, investment, and measurable emissions reductions.

One of our projects, MENTARI, is a UK–Indonesia low-carbon energy partnership delivered by the Humanis–WRI Indonesia Consortium. The program aims to strengthen Indonesia’s renewable energy enabling environment through two mutually reinforcing strands: Policy Reform and Investment Support. Gender Equality, Disability, and Social Inclusion (GEDSI), environmental and social governance, adaptive management, and institutional capacity strengthening are embedded across program delivery. Through the Investment Support Strand, MENTARI aims to improve project readiness and bankability, increase the visibility of credible renewable energy opportunities, strengthen connections between project sponsors and capital providers, and increase the likelihood that selected projects progress toward due diligence or financing discussions. The program will engage stakeholders, including Ministry of Energy and Mineral Resources (MEMR), PLN, the Ministry of Investment/BKPM, PT SMI, IIF, commercial banks, development finance institutions, climate and impact investors, renewable energy developers, industrial estates, corporate energy users, technology providers, and relevant industry associations.

Through this project, we aim to address the barriers of RE deployment through a structured pipeline-to-investment pathway. The project will refresh, validate, and prioritize renewable energy project opportunities from existing and new pipelines; conduct project screening and investment-readiness diagnostics; deliver targeted technical assistance and project preparation support; explore bundling and aggregation mechanisms; develop investor-relevant project materials; and facilitate engagement with financiers, investors, corporate off-takers, government institutions, and other market actors.

Job Highlight

The Project Management Officer will provide day-to-day project management and delivery support to the MENTARI Investment Support Strand. The role will support the project team in maintaining delivery discipline across workplans, technical-assistance assignments, procurement documentation, project records, reporting inputs, stakeholder coordination, and programme administration.

The Officer will support effective project implementation by coordinating administrative and project management processes and ensuring that technical and investment-support activities are well documented, traceable, and delivered on schedule. The position will prepare first drafts and administrative sections under technical direction, maintain project files and trackers, coordinate routine follow-up with consultants and stakeholders, and assist in preparing reporting evidence and management updates.

The position will be based in Jakarta with an office-flexible work arrangement and will require travel to project locations across Indonesia. In support of WRI’s commitment to diversity, equity, and inclusion, this position will ensure that GEDSI and ESG considerations are meaningfully incorporated into project selection, preparation, stakeholder engagement, and investment decision-making.

What You Will Do

Project Planning and Delivery Coordination

Assist in maintaining the Investment Support workplan, action tracker, decision register, project calendar, and key deadlines, and follow up with responsible team members on overdue actions.

Support weekly portfolio and delivery reviews by consolidating project status, risks, dependencies, decisions required, and next actions from the Investment Support team.

Coordinate routine internal and external follow-up required to keep project-screening, technical-assistance, consultant, and stakeholder activities moving according to agreed timelines.

Support scheduling and coordination of technical meetings, consultations, workshops, and project reviews in coordination with the Project Assistant and programme operations team.

Procurement Management

Support in preparing first drafts and administrative sections support documents, procurement trackers, and related documentation under the technical direction of the Investment Support Manager/Lead and in coordination with WRI Procurement.

Assist in maintaining an up-to-date tracker of technical-assistance assignments, procurement status, contract/framework scope, deliverables, payment/acceptance milestones, and responsible consultants/vendors.

Help to check the administrative completeness of consultant submissions and supporting documents before routing them for technical review, procurement action, clearance, acceptance, or payment.

Assist in maintaining clear audit trails for assignment approvals, BEJ/Humanis clearances where applicable, technical acceptance, and final deliverable documentation.

Documentation, Reporting, and Information Management

Maintain structured electronic project files, including project profiles, screening records, data requests, consultant deliverables, meeting notes, approvals, correspondence, and reporting evidence.

Support preparation of monthly/quarterly programme reporting inputs by consolidating activity status, project evidence, deliverables, risks, stakeholder engagement records, and other required information.

Maintain relevant stakeholder/contact lists, engagement records, attendance records, meeting minutes, and follow-up actions in coordination with the Engagement/Communications and MREL teams.

Support the Investment Support team in maintaining information required for programme MREL, risk, finance, GEDSI, and communications processes, without creating parallel systems where programme-wide tools already exist.

Prepare routine management summaries, trackers, tables, and presentation inputs using agreed MENTARI templates.

Stakeholder and Team Coordination

Coordinate routine communications and scheduling with project developers, consultants, financiers, development partners, government counterparts, and other stakeholders as directed by the Investment Support Manager/Lead.

Prepare meeting packs, agendas, background materials, action lists, and follow-up notes for Investment Support engagements.

Coordinate with Humanis, WRI Project Operations, Finance, Procurement, MREL, GEDSI, and Communications teams to ensure administrative requirements are understood and completed on time.

Escalate missing information, approval delays, document-control issues, or other delivery bottlenecks to the Investment Support Manager/Lead promptly.

What You Will Need

Bachelor’s degree in business administration, management, economics, finance, public administration, international relations, engineering, environmental studies, or a related field.

Minimum 3 (three) years of relevant professional experience in project coordination, programme administration, consulting support, procurement administration, development programmes, energy/sustainability projects, or a related field. Strong internships or equivalent project experience may be considered for highly qualified candidates.

Demonstrated ability to manage trackers, schedules, documents, action lists, and multiple deadlines with strong attention to detail.

Experience supporting the development of TOR/KAK, procurement documentation, consultant administration, Work Orders, reporting, or project filing is an advantage.

Strong Microsoft Office skills, particularly Excel, Word, PowerPoint, Teams/SharePoint, and structured file management.

Ability to prepare clear meeting notes, action trackers, routine summaries, and professional correspondence in Bahasa Indonesia and English.

Strong organizational, coordination, follow-up, and problem-solving skills; able to work across multiple teams and elevate issues appropriately.

Interest in renewable energy, climate, investment, or sustainable development; prior exposure to these areas is an advantage but deep technical expertise is not required.

Ability to handle sensitive project and stakeholder information with discretion and maintain document confidentiality.

Ability to work collaboratively under the direction of the Investment Support Manager and Investment Support Lead.

Ability and willingness to travel within Indonesia occasionally as required.

Legally able to work in Indonesia.

Contract Arrangement

Full-time with fixed-term employment agreement for 6 (six) months with a possibility of extension up to 31 March 2028 subject to individual performance, project needs, and budget availability.

What we offer

• Salary that is commensurate with experience and skills


• Competitive and comprehensive benefit package


• Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields.


• A workplace that strives to put diversity and inclusion at the heart of our work


• The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI


• Commitment to hybrid working model with flexible working hours

About Us

World Resources Institute works to improve people’s lives, protect and restore nature and stabilize the climate. As an independent research organization, we leverage our data, expertise and global reach to influence policy and catalyze change across systems like food, land and water; energy; and cities. Our 2,000+ staff work on the ground in more than a dozen focus countries and with partners in over 50 nations.

Our mission and values

WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.

Our values are shared ideals that bind us together: Independence, Integrity, Impact, Partnership, and Care.

Our culture

WRI is committed to advancing gender and social equity for human well-being in our mission including equal opportunities in employment. All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, sex, national origin, age, caste, marital status, sexual orientation, gender identity and expression, disability, or protected Veteran status.

Our Human Resources Team carefully reviews all applications.

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