Executive Assistant to the CEO

Parkyy; Asia; On-site; PEN 121,000 - 242,000; Full time

Job summary

Parkyy is seeking an Executive Assistant to provide high-level administrative support to the CEO and ensure the smooth operation of the Executive Office. The role manages complex calendars, coordinates communications, prepares documents, and follows up on key priorities while handling confidential information with discretion.

You will organize meetings, prepare agendas, record minutes, and track actions across departments.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• 7–10 years of experience in executive support, preferably for a CEO or senior executives.
• Experience handling confidential information and coordinating with senior stakeholders.

Responsibilities

• Manage the CEO’s calendar, schedule appointments, and prioritize meeting requests.
• Organize executive meetings, prepare agendas, and compile supporting materials.
• Record meeting minutes, document decisions, and track action items.
• Draft, review, and proofread correspondence, reports, and presentations in English and Arabic.
• Collect and consolidate departmental updates for the CEO’s review and track progress on assigned projects.

Skills

Executive support

Calendar management

Travel arrangements

Stakeholder coordination

English fluency

Organizational skills

Time management

Microsoft Office

Presentation skills

Discretion

Prioritization

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Job Summary
The Executive Assistant provides high-level administrative and organizational support to the CEO, ensuring the efficient operation of the Executive Office. The role manages executive schedules, coordinates communications and meetings, prepares documents, and follows up on key priorities while maintaining strict confidentiality.

Key Responsibilities

Executive Support

• Manage the CEO’s calendar, schedule appointments, and prioritize meeting requests.
• Keep the CEO informed of upcoming commitments, deadlines, and matters requiring attention.
• Anticipate administrative needs and ensure relevant information is available for meetings and decisions.
• Handle sensitive information and confidential documents with discretion.

Meetings and Follow-up

• Organize executive meetings, prepare agendas, and compile supporting materials.
• Record meeting minutes, document decisions, and track assigned action items.
• Follow up with departments to ensure timely completion of agreed actions.
• Coordinate meeting logistics, venues, attendance, and virtual meeting arrangements.

Communication and Coordination

• Draft, review, and proofread correspondence, reports, and presentations in English and Arabic.
• Serve as a point of contact between the CEO and internal departments, clients, and external stakeholders.
• Screen and prioritize incoming communications, escalating urgent matters appropriately.
• Communicate the CEO’s instructions clearly and follow up on responses.

Reporting and Special Assignments

• Collect and consolidate departmental updates for the CEO’s review.
• Prepare summaries and track the progress of assigned projects and initiatives.
• Conduct research and gather information as requested.
• Support special assignments delegated by the CEO within the scope of the role.

Qualifications and Experience

1. Bachelor’s degree in Business Administration, Management, or a related field.
2. 7–10 years of experience in executive support, preferably supporting a CEO or senior executives.
3. Experience managing complex calendars, executive correspondence, and travel arrangements.
4. Experience handling confidential information and coordinating with senior stakeholders.

Required Skills and Competencies

• Fluent in English, both written and spoken.
• Excellent organizational, planning, and time management skills.
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Ability to manage competing priorities and meet deadlines.
• Strong interpersonal skills and the ability to work independently.