Entity Administrator

team.blue; Osterreich; Hybrid; PEN 174,000 - 232,000; Full time

Job summary

team.blue is seeking an organized Entity Administrator to manage daily operations for our entities in Austria, Germany, and France. You will liaise with external accountants, coordinate document flows, and ensure regulatory deadlines are met across multiple jurisdictions.

Fluency in German, French, and English is essential, as is meticulous attention to detail and autonomous problem solving. The role involves cross-border collaboration with internal teams and external partners.

Qualifications

• Experience in administrative support and coordination.
• Ability to track regulatory deadlines.
• Multilingual communications across borders.
• Familiarity with digital document tools.

Responsibilities

• Gather and organize month-end records for finance.
• Liaise with external accountants across Austria, Germany, France.
• Verify data completeness before forwarding.
• Maintain a master calendar of deadlines across entities.
• Handle official mail from tax authorities and registries.
• Support vendors and customers in German and French.
• Compile weekly payables/receivables figures for cash flow.

Skills

German fluency

French fluency

English fluency

Coordination

Attention to detail

Tools

Google Workspace

OneDrive

Asana

Confluence

Slack

Job description

team.blue is an ecosystem of 60+ successful brands working together across 22 European countries to provide its 3.3 million SMB customers with everything they need to succeed online by offering best-in-class expertise and services.

team.blue's brands are a mix of traditional hosting businesses that offer services from domain names, email, shared hosting, e-commerce, and server hosting solutions and, as specialist SaaS providers, adjacent products such as compliance, marketing tools, and team collaboration products. This broad product offering makes it a one-stop partner for online businesses and entrepreneurs across Europe.

Position

Mission & Core Purpose

We are looking for a highly organized and detail-oriented Entity Administrator to manage the daily administrative operations of our entities in Austria, Germany, and France. Reporting directly to the CFO, you will serve as the operational bridge between our internal teams and local external advisors, ensuring that documents and communications flow smoothly and punctually. No background in accounting or tax is required: we are looking for a reliable person with strong coordination skills, great attention to detail, and multi-language fluency.

Key Responsibilities

• Document Management & Collection: Gathering and organizing month-end records (receipts, invoices, contracts, card statements) to forward seamlessly to the finance team;
• Local Point of Contact: Acting as the primary liaison for external accountants and advisors in Austria, Germany, and France, routing their requests and tracking pending items;
• Data Verification: Performing basic checks to ensure collected documents and administrative data are complete and accurate before passing them along;
• Deadline Tracking: Maintaining a single master calendar for all local administrative and regulatory filing deadlines across all three entities;
• Mail & Correspondence: Managing incoming correspondence from tax authorities, commercial registries, and local official bodies;
• Vendor & Customer Support: Handling first-line inquiries from German- and French-speaking vendors and customers (billing questions, payment confirmations);
• Team Support: Gathering weekly payables and receivables figures to assist the finance team in planning cash flow and maintaining operational visibility.

Experience & Skills

• Language Fluency: Near-native fluency (written and spoken) in German, paired with professional fluency in French and English to handle daily correspondence, calls, and documentation;
• Impeccable Organization: Strong time management skills with a disciplined approach to staying on top of recurring administrative and regulatory deadlines;
• Attention to Detail: Naturally proactive in spotting missing files, unattached receipts, or incomplete data before passing them downstream;
• Pragmatic & Autonomous: Comfortable solving routine administrative questions independently and knowing exactly when to elevate blockers to leadership or local advisors;
• Great Collaborator: Able to work smoothly across remote, distributed teams and maintain clear, positive communication with both internal teams and external partners.

Added Values

Previous experience in administrative support, operational coordination, or payroll assistance within an international context or tech scale-up environment;

Familiarity with modern digital document tools, cloud storage solutions (e.g., Google Workspace, OneDrive), and team collaboration software (e.g., Asana, Confluence, Slack).

Right to Work

At any stage, please be prepared to provide proof of eligibility to work in the country you’re applying for. Unfortunately, we can't support relocation packages or visa sponsorship.

Come as you are

Everyone is welcome here. Diversity & Inclusion are at our core. Far above any technical competence, we value respect, openness, and trusted collaboration. We do not tolerate intolerance.

ESG

At team.blue, our commitment to caring for the environment and each other is at the heart of everything we do. Our latest impact report showcases our ongoing ESG efforts and ambitious sustainability goals. Interested in learning more about our dedication to making a positive impact? Check it out here.

The most trusted digital enabler

team.blue is a leading digital enabler for companies and entrepreneurs. It serves over 3.3 million customers in Europe and has more than 3,000 experts to support them. Its goal is to shape technology and to empower businesses with innovative digital services.