Document Controller (SURF, GEP, ORF)

Mubadala Energy; Asia; Presencial; PEN 134.000 - 215.000; Jornada completa

Descripción de la vacante

Mubadala Energy is seeking a Document Controller to support SURF, GEP and ORF teams. You will manage the document control system, handle uploads/downloads, and ensure accurate filing and retrieval of electronic and hard copies.

Responsibilities include maintaining document numbering, revision control, workflow and archiving, coordinating with project and engineering teams, and supporting internal and external communications while upholding HSSE and privacy standards.

Formación

• Minimum Diploma degree (D3) from any major.
• Minimum 3 years of working experience as Document Controller.
• Experience in EDMS such as Team Binder, Documentum, Coreworx or equivalent.
• Knowledge of document control processes including numbering, revision control, workflow, distribution, and archiving.
• Proficient in MS Word, MS Excel and MS Outlook.
• Effective English communication (oral and written).
• Secretarial/administrative skills are an advantage.

Responsabilidades

• Manage documentation and document control system per procedures.
• Upload/download, track, and update documents.
• Ensure document numbering, issuance, review, and archiving.

Conocimientos

Document control

EDMS

English communication

MS Office

Secretarial skills

Educación

Diploma (D3)

Herramientas

Team Binder

Documentum

Coreworx

Descripción del empleo

About the job Document Controller (SURF, GEP, ORF)

(Third Party Contractor)

Role Purpose: Support a comprehensive administrative need of the SURF, GEP, and ORF Team.Manage documentation and document control system for the SURF, GEP, and ORF Team, including uploading/downloading, segregating, tracking, and updating documents accordingly to established procedures or standards.

Responsibilities include but are not limited to the following:

• Ensure document management accordingly to established procedures or standards (document numbering, formats, issuance, review, dispatch, recording & archiving)
• Ensure any creation or changes of document are requested by approved request form with clear information, as well as for obsolete documents is archived on specific folder
• Generate the document template, manage all workflow documents and timing in system
• Data entry and maintain the documents to keep updated in the master data list
• Ensure document approved, published, and for any comment from reviewer/approver is delivered to document creator
• Manage department library/storage (hard/soft file) to ensure that all electronic and hard copy filing is accurate and is easily retrievable
• Support and control for both internal and external documents (letters, procedure, etc) and correspondences to ensure smooth and clear information to the respective parties, including confidential information
• Independently handle internal and external correspondence and adhere to record retention policies and procedures
• Support and organize internal and external events i.e. meetings, workshop, communication sessions, etc. to ensure preparation and smoothness of these events
• Manage department webpage updated and accessible
• Identifying different types of documents such as specifications, engineering drawings, procedures, calculations and report
• Applying procedures for distribution, filing, collect comments, and coordination of information flow to Project & Engineering documents for assigned project
• Expedites documents related activities by Contractors and Internal SURF, GEP, and ORFTeam
• Receive, check, accurately record and distribute all project drawings and documentation in an efficient
• Ensure timely issuance & distribution of all the drawings/documents with correct revisions to all parties as detailed in the distribution matrix contained in project procedures
• Coordinate product change order related activities which include the processing of text-based changes
• Convert hardcopy quality records to controlled electronic files through a defined imaging process which includes preparation, processing and verification of those records
• Cooperatives participate on the implementation of internal and external audit process
• Inform to respective department or socialize the latest approved document
• Ensure routing process of external invoices is completed and coordinate with Finance for timely payment
• Shall comply with all Company HSSE Policy, Standards, and Procedures

Qualifications include but are not limited to the following:

Education:

• Minimum Diploma degree (D3) from any major

Experience:

• Minimum 3 years of working experience as Document Controller
• Experience in Electronic Document Management System (EDMS) such as Team Binder, Documentum, Coreworx or equal

Skills:

• Knowledge
• Knowledge of document control processes, including numbering, revision control, workflow, distribution, and archiving
• Familiarity with EDMS and project document management systems
• Understanding of engineering/project documentation and records management principles, including traceability, retention, and compliance

2. Soft & Hard Skills

• Secretarial and administrative skills will be an advantage
• Effective communication skills in English (oral and written)
• Proficient in the use of MS Word, MS Excel and MS Outlook