Billing Staff

SyCipLaw; Asia; On-site; PEN 69,000 - 108,000; Full time

Job summary

SyCipLaw in Lima, Peru is seeking a Billing Assistant to support the firm's accounting and billing functions. You will prepare and finalize invoices, manage time logging, draft service reports, and coordinate with partners and secretaries to ensure timely posting and accuracy.

Key responsibilities include preparing/forwarding invoices, handling retainer billing, and liaising with accounting for documentation, with at least 1 year of billing/accounting experience preferred.

Qualifications

• Graduate of any 4-year business course.
• Preferably with at least 1 year of solid experience in billing/accounting functions.

Responsibilities

• Logging of time of lawyers (upon request).
• Drafting of billing documents (billing proposal, service reports and summary of time charges).
• Prepare and submit draft billing documents for partners-in-charge review and approval.
• Implement special instructions (i.e. conversion of billing to foreign currencies, discount, etc.).
• Implement directed changes and finalize the billing documents for partners’ signature/approval.
• Forward the approved billing documents to the Administrative Assistants for posting.
• Prepare, finalize and upload invoices to client e-billing portals.
• Assist in the preparation of invoices from receipt of the billing proposal from the secretaries.
• Finalize and release the billing documents (transmittal letter and invoice) to the secretaries.
• Coordinate requests of revision of invoices (subject to applicable guidelines).
• Facilitate the monthly Retainer Billing Process by coordinating and supporting various administrative and billing tasks.
• Remind secretaries of retainer crediting requirements at the start of each month to ensure timely processing.
• Update and maintain the monthly Retainers List in coordination with relevant departments.
• Liaise with the Accounting team to obtain invoices and out-of-pocket expense documentation.
• Prepare and finalize invoices, ensuring all required signatures and naming conventions are properly applied.
• Ensure timely distribution of soft copies of retainer invoices to clients, with a target delivery date on or before the 10th of each month.
• Coordinate the delivery of hard copies of invoices based on individual client preferences.
• Assist in printing and tagging green copies of invoices for internal records.
• Compile and submit monthly billing reports and invoice release logs to the Accounting department for proper tracking and reconciliation.
• Other billing-related tasks: Assist in the preparation of service reports, Address requests and queries from partners, clients and other involved personnel on billing matters, Perform other billing-related and accounting tasks as required.

Skills

Billing

Invoicing

Accounting

Documentation

Communication

Education

Bachelor's degree in Business Administration/Accounting

Tools

Billing software

e-billing portals

Job description

• Logging of time of lawyers (upon request)
• Drafting of billing documents (billing proposal, service reports and summary of time charges).
  • Prepare and submit draft billing documents for legal fees and expenses to the partners-in-charge for review and approval.
  • Implement special instructions (i.e. conversion of billing to foreign currencies, discount, etc.)
  • Implement directed changes and finalize the billing documents for partners’ signature/approval.
  • Forward the approved billing documents to the Administrative Assistants for posting.
• Invoicing
  • Prepare, finalize and upload invoices to client e-billing portals.
  • Assist in the preparation of invoices from receipt of the billing proposal from the secretaries.
  • Finalize and release the billing documents (transmittal letter and invoice) to the secretaries.
  • Coordinate requests of revision of invoices (subject to applicable guidelines).
• Facilitate the monthly Retainer Billing Process by coordinating and supporting various administrative and billing tasks.
• Remind secretaries of retainer crediting requirements at the start of each month to ensure timely processing.
• Update and maintain the monthly Retainers List in coordination with relevant departments.
• Liaise with the Accounting team to obtain invoices and out-of-pocket expense documentation.
• Prepare and finalize invoices, ensuring all required signatures and naming conventions are properly applied.
• Ensure timely distribution of soft copies of retainer invoices to clients, with a target delivery date on or before the 10th of each month.
• Coordinate the delivery of hard copies of invoices based on individual client preferences.
• Assist in printing and tagging green copies of invoices for internal records.
• Compile and submit monthly billing reports and invoice release logs to the Accounting department for proper tracking and reconciliation.
• Other billing-related tasks
  • Assist in the preparation of service reports.
  • Address requests and queries from partners, clients and other involved personnel on billing matters.
  • Perform other billing-related and accounting tasks as required.

Requirements:

• Graduate of any 4-year business course
• Preferably with at least 1 year of solid experience in billing/accounting functions