Administrative Specialist (m/f/d)

Novartis AG; Osterreich; Vor Ort; PEN 187.000 - 301.000; Vollzeit

Benefits dieser Stelle

Insurance plans

Retirement plans

Wellbeing resources

Global recognition programs

Flexible/hybrid work options

14 weeks parental leave

Zusammenfassung

Novartis AG in Schaftenau, Austria is seeking a proactive administrative professional to independently deliver local and global administrative services, ensuring service levels align with site requirements and supporting team operations. You will handle general admin tasks, support process improvements, supervise onboarding of new staff, and contribute to projects.

PowerBI or Power Automate experience is desirable to streamline reporting and automate routines.

Qualifikationen

• Strong written and verbal communication.
• Ability to manage stakeholders and work with cross-functional teams.
• Experience with data reporting or automation tools is a plus.

Aufgaben

• General administrative support and maintenance of processes.
• Inform and assist team and external stakeholders on department guidelines and services.
• Support optimization and introduction of new or modified processes.
• Handle defined administrative project tasks with set timelines.
• Assist onboarding and supervise colleagues in administrative tasks.

Kenntnisse

Clear communication

Stakeholder management

Tools

PowerBI

Power Automate

Jobbeschreibung

Salary Range:
€48,483.00 - €78,100.00

Job Description Summary
Location: Schaftenau, Austria #onsite

Role Purpose:
Responsible for the independent delivery of profound administrative services in a local and a global context. Ensure service levels are delivered in line with site requirements.

Job Description

Major accountabilities:

• General administrative support: takes care of general administrative tasks and maintains the administrative processes also in case of absence of the line manager/team members.
• Interaction: Informs, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department.
• Work processes in own area of responsibility: Supports optimization of current processes and/or introduction of new or modified processes.
• Handling of administrative projects tasks with clearly defined content and time limitations.
• Acts as a team member for administrative projects and manages the administrative part of special tasks.
• Supervisory tasks: Guarantees a smooth adjustment to the job of new employees in the own area of responsibility.
• Takes over supervising for colleagues in the administrative area (e.g. apprentices, new employees etc.) - Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Experience with PowerBI or Power Automate desirable
• Reporting of technical complaints / adverse events / special case scenarios related to Novartis products within 24 hours of receipt -Distribution of marketing samples (where applicable)

Key performance indicators:

• Continuous improvement of processes and procedures
• Planning of the office needs & management of contracts with all contractor
• Ability to manage multiple priorities simultaneously.
• Strong attention to detail and deadline management.
• Ability to prioritize competing demands in a fast-paced environment.

• Communication Skills Excellent written and verbal communication.
• Ability to communicate professionally with senior leaders and cross-functional teams.
• Strong stakeholder management and customer-focused approach

Benefits & Rewards

At Novartis, we’re committed to reimagining medicine together - and rewarding the people who make it happen.

Expected Annual Base Salary Range for role: €48,483 to €78,100

The base salary offered is determined based on gender-neutral objectives, such as relevant skills, competencies and experience in accordance with the Novartis pay setting policy and upon joining Novartis will be reviewed periodically.

In addition to your base salary, you may be eligible for a performance-based bonus depending on certain performance parameters.

The rewards of being part of our team go far beyond base pay and incentives. We also offer a variety of competitive benefits in kind to help you thrive personally and professionally, such as insurance plans, retirement plans, wellbeing resources and global recognition programs. In addition, we provide flexible and hybrid working options, where possible, and minimum 14 weeks paid parental leave.

Skills Desired