Project Team Assistant/ Administrator - Omani Nationals Only

Siemens Energy; Muscat; On-site; OMR 12,000 - 18,000; Full time

Benefits offered by this job

Competitive salary

Global team exposure

ERGs access

Job summary

Siemens Energy in Oman seeks a skilled project administrator to coordinate personnel mobilization, visa processing, site access, and logistics for Misfah and Duqm projects. You will manage documentation, timesheets, and manpower tracking, supporting project managers and engineering teams.

The role requires a Diploma/BA with 3+ years in project administration within energy environments and strong MS Office skills.

Qualifications

• Diploma or bachelor’s degree in business administration, Office Management, or related field.
• 3+ years of experience in project administration, team support, or logistics coordination within engineering, construction, or energy environments.
• Proven experience managing personnel mobilization, visa processing, site access permits, and coordination with authorities and stakeholders.
• Strong project administration skills, including document control, records management, and timesheet administration.
• Proficient in Microsoft Office applications with excellent organizational and stakeholder coordination skills.

Responsibilities

• Coordinate personnel mobilization activities, including visa processing, site access permits, travel, accommodation, and transportation.
• Liaise with customers, site authorities, and stakeholders to ensure compliance with site entry requirements and safety regulations.
• Manage project documentation, records, and document control processes.
• Track timesheets, manpower logs, and administrative data for project reporting and billing accuracy.
• Provide administrative support to project management and collaborate with HR, Procurement, and Finance.

Skills

Office admin

Project coordination

Visa processing

Documentation control

MS Office

Education

Diploma/BA

Tools

MS Office

Job description

A Snapshot of your day

Your day involves coordinating project administration activities including personnel mobilization, visa processing, site access approvals, logistics coordination, and document control to ensure the smooth execution of the Misfah and Duqm projects. You act as the central point for local coordination, tracking project manpower, supporting compliance with site and government requirements, and reducing the administrative workload on project managers and engineering teams.

How You’ll Make An Impact

• Coordinate personnel mobilization activities, including visa processing, site access permits, local clearances, travel arrangements, accommodation, and transportation for project teams and subcontractors.
• Liaise with customers, site authorities, and stakeholders to ensure compliance with site entry requirements, safety regulations, and local procedures.
• Manage project documentation, records, correspondence, filing systems, and document control processes to maintain accurate and organized project information.
• Track timesheets, manpower logs, and administrative data to support project reporting, resource management, and billing accuracy.
• Provide administrative and coordination support to project management teams, while collaborating with HR, Procurement, Finance, and other functions to facilitate smooth project execution and stakeholder communication.

What You Bring

• Diploma or bachelor’s degree in business administration, Office Management, or a related field, with 3+ years of experience in project administration, team support, or logistics coordination within engineering, construction, or energy environments.
• Proven experience managing personnel mobilization, visa processing, site access permits, and coordination with Omani authorities and project stakeholders.
• Strong project administration skills, including document control, records management, correspondence handling, timesheet administration, and manpower tracking.
• Experienced in travel and logistics coordination, including accommodation, transportation, and workforce mobilization for project teams and subcontractors.
• Proficient in Microsoft Office applications (Excel, Word, Outlook) with excellent organizational, time management, communication, and stakeholder coordination skills.

About The Team

Our Gas Services division offers Low-emission power generation through service and decarbonization. Zero or low emission power generation and all gas turbines under one roof, steam turbines and generators. Decarbonization opportunities through service offerings, modernization, and digitalization of the fleet.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character - no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

Rewards/Benefits

• Opportunities to work with a global team
• Opportunities to work on and lead a variety of innovative projects
• Access to a variety of employee resource groups
• Competitive Salary Package

https://jobs.siemens-energy.com/jobs