Procurement Senior Associate

Global Green Growth Institute; Muscat; On-site; OMR 17,000 - 28,000; Full time

Job summary

Global Green Growth Institute (GGGI) is seeking a Procurement Senior Associate to lead end-to-end procurement for the ARISE Program in Oman. You will draft ToRs, manage bidding, and ensure compliance with donor and government regulations while coordinating with the HQ Procurement Unit and local entities.

The role requires at least 5 years in procurement and strong ERP/e-procurement proficiency, with excellent English writing and communication skills.

Qualifications

• Bachelor’s degree in business administration, supply chain management, procurement, finance, law, or related field.
• Minimum 5 years in procurement, contract management and supply chain operations.
• Experience with complex procurements and international organizations preferred.
• Proficiency in ERP systems and e-procurement software.
• Strong English writing and presentation skills; Arabic is a plus.

Responsibilities

• Develop and monitor the ARISE procurement plan with timelines and budgets.
• Draft ToRs and technical specifications compliant with GGGI rules and donor conditions.
• Prepare contracts and ensure technical clearance before submission.
• Manage end-to-end procurement using GGGI systems and templates.
• Coordinate with vendors, government entities, and internal teams for bidding and delivery.
• Track milestones and ensure audit-ready documentation.

Skills

Analytical skills

Writing skills

Presentation skills

Organizational skills

Remote work capable

Stakeholder collaboration

Education

Bachelor’s degree (procurement)

Master’s degree or CIPS

Tools

ERP systems

E-Procurement software

Job description

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.

Based in Salalah, in Dhofar Governorate, Oman, the Procurement Senior Associate plays a key role to ensure the smooth and compliant acquisition of goods, services, and works for the ARISE Program. Reporting both to the ARISE Program Lead (Program Director) and working closely with the HQ of Procurement Team, the Senior Associate will manage end-to-end procurement processes from drafting the Procurement strategy and managing bidding processes to awarding the contracts for complex consulting services, feasibility studies, and infrastructure construction. This role requires strict adherence to GGGI's E-Procurement and ERP systems, as well as donor and government regulations.

PURPOSE

• Collaborate with the Program Director to develop and finalize the Phase 1 ARISE Program Procurement Plan
• Monitor the execution of the procurement plan ensuring that all the procurement activities are planned, have allocated budgets and are being implemented within the approved timeline
• Collaborate with the Program Director and the Team to ensure the Procurement Plan is periodically updated, as per the workplan needs
• Provide periodic updates to the Program director and the team on any delays, challenges or bottlenecks, identify and elevate potential procurement risks, delivery delays, market shortages, and suggest proactive solutions to the Program Director and the team
• Assist the team in drafting Terms of Reference (ToRs) and technical specifications for goods and services in compliance with GGGI Rules and Regulations and the Grant Agreement conditions
• Prepare contracts, ensuring the technical clearance before submission.
• Take procurement actions in compliance with GGGI Procurement rules and regulations, manage the end-to-end procurement process using GGGI internal systems and GGGI s Templates for Quotations requests and Invitations to BID
• Follow up on the delivery of key milestones by the contractors, as relevant and applicable..
• Ensure transparent, efficient, and cost-effective acquisition of equipment, and services
• Maintain and track records for the audit purposes
• Ensure all procurement actions strictly adhere to GGGI Procurement Policies, delegation of authority limits, and specific donor procurement requirements where applicable
• Provide the support to organize, facilitate and/or deliver onboarding, training, and learning initiatives on procurement for MENA personnel.
• Provide the support to deliver training and support capacity building of MENA staff to ensure widespread knowledge and understanding of procurement processes, policies and procedures.

ENGAGEMENT

• Reports directly to the ARISE Program Director and works closely with the Financial Control Senior Associate and the broader PIU technical team.
• Works closely and collaboratively with the GGGI HQ Procurement Unit in Seoul to coordinate processes, ensure institutional compliance, and proactively solve any technical or system-related procurement issues.
• Collaborates actively with internal technical teams to ensure that technical specifications, TORs, and evaluation criteria are highly accurate and aligned with procurement standards.
• Engages with local and international vendors, contractors, and consulting firms to facilitate bidding and contract negotiations.
• Liaises with Omani government entities to ensure alignment on logistics, customs, and administrative arrangements.

DELIVERY

• Launch the procurement process timely, using GGGI systems and in compliance with GGGI rules and regulations and the donor requirements, when applicable
• Assist the ARISE Program Team effectively and timely provided when needed to develop quality ToRs and Technical specifications documents
• Maintain procurement plan of the Phase 1 Oman ARISE initiative, including regular, timely updates and risk assessment to align with project implementation plan and budget
• Track records maintained for audit-ready documentation
• Perform other tasks assigned as per required instructions, in support of the implementation of initiatives assigned with the MENA Regional PIU Support team

Desired Candidate Profile

• Bachelor's degree in business administration, supply chain management, procurement, finance, law, or a related field. A Master's degree or professional procurement certification (e.g., CIPS) is an added advantage.
• A minimum of 5 years of experience in Procurement, contract management, and supply chain operations.
• Proven experience handling complex procurements, including large-scale construction works and international consulting services, preferably within an international organization, NGO, or government agency.
• Good level of proficiency in Enterprise Resource Planning (ERP) systems and E-Procurement software.
• Exceptional analytical, writing, and presentation skills in English are required.
• Fluency in Arabic is an asset for this role and is highly desirable.
• Deep understanding of and strict adherence to public/international procurement principles (transparency, fairness, value for money), rules, and regulations.
• Demonstrated experience in project procurement monitoring, budgeting, and delivery.
• Ability to work closely with technical experts to review and finalize technical bidding documents, terms of references (TORs), and inception reports.
• Exceptionally organized with excellent prioritization skills and high attention to detail.
• Ability to manage external vendors, consulting firms, and coordinate procurement delivery across multiple internal technical teams without direct line management authority.
• Strong organizational skills and attention to detail, with the ability to manage competing priorities in a time-sensitive environment (e.g., executing critical procurements during the inception phase).
• Solutions-oriented mindset, with a proactive and adaptive approach to problem-solving during complex vendor negotiations and contract management.
• Commitment to collaboration, transparency, data ethics, and continuous learning within a complex, multi-stakeholder environment.
• Understand and actively support GGGI's mission, vision and values.
• Promote an organizational culture of trust, transparency, respect and partnership.
• Excel at problem solving, ask questions and seek support when needed, share easily information and knowledge with others both internally as externally.
• Manage emotions and stress positively, build rapport and resolves conflict easily.
• Strong ability to work independently and/or remotely, while maintaining productivity.
• Be able to lead and manage a project independently, while knowing when to seek advice and liaise closely with the relevant GGGI structures.