Warm Front Desk & Admin Coordinator (Fixed-Term)

Marks & Worth Lawyers; Dunedin; On-site; NZD 42,000 - 50,000; Full time

Job summary

Marks & Worth Lawyers in Dunedin is seeking a warm, organised Reception & Administration Support for a fixed-term role from September 2026 to March 2027. You will be the first point of contact for clients and help ensure the office runs smoothly.

You will handle front-of-house tasks, answer calls, coordinate meeting spaces, manage mail and diaries, and support the legal and operations teams with a calm, professional approach.

Qualifications

• Experience in a reception or administration role is preferred.
• Confident, professional communication in person and over the phone.
• Strong organisational skills and attention to detail.
• Comfortable using technology and learning new systems.
• Ability to manage competing priorities calmly in a busy front-of-house environment.

Responsibilities

• Welcoming clients and managing incoming calls and enquiries.
• Ensure a professional, caring client experience in person or by phone.
• Manage mail, couriers and the general inbox.
• Coordinate meeting room bookings and assist with meetings and events.
• Order office supplies and support day-to-day office operations.
• Assist with client onboarding and Anti-Money Laundering requirements.
• File, scan, archive and manage documents.
• Provide administrative support to lawyers, EAs and wider team.

Skills

Reception experience

Communications

Organisation

Attention to detail

Tech literacy

Tools

Microsoft Office

Job description

Marks & Worth Lawyers in Dunedin is seeking a warm, organised Reception & Administration Support for a fixed-term role from September 2026 to March 2027. You will be the first point of contact for clients and help ensure the office runs smoothly.

You will handle front-of-house tasks, answer calls, coordinate meeting spaces, manage mail and diaries, and support the legal and operations teams with a calm, professional approach.