Vintage Planning Coordinator

Vinarchy group.; New Zealand; On-site; NZD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Staff discounts

Warm, friendly team

Career development opportunities

Job summary

Vinarchy Marlborough is seeking a highly organised Vintage Planning Coordinator to join our Marlborough team through the summer peak and into the 2027 harvest. This dynamic, office-based role sits at the centre of vineyard, logistics and winery operations, coordinating work orders, data and daily workflows.

As harvest ramps up, you’ll become the Day Shift Weighbridge Supervisor, ensuring smooth intake, grape receival and clear communication across vineyard crews and logistics providers.

Qualifications

• Professional background in administration, operations or winery logistics.
• High computer literacy and strong attention to detail.
• Ability to manage multiple priorities and follow procedures under pressure.
• Full legal right to work in New Zealand.
• Experience in vineyard operations and logistics is ideal.

Responsibilities

• Scheduling and tracking vineyard work orders through to completion.
• Managing Grapelink spray diary entries and compliance data.
• Data entry, record management and workflow tracking.
• Collating information from viticultural operations.
• Supporting winemakers with intake planning and daily workflow preparation.
• During peak vintage, manage scheduling, logistics and communication.
• Coordinate maturity testing and align pick dates with viticulturists.
• Manage truck arrivals, weighing and grape receival schedules.
• Record intake statistics and work orders using Vintrace.
• Supervise the weighbridge during the day shift.
• Maintain clear communication between vineyard crews, winery teams and logistics providers.

Skills

Administration

Operations

Winery logistics

Organization

Communication

Attention to detail

Prioritisation

Safety awareness

Tools

Vintrace

Excel

Office 365

Job description

Select how often (in days) to receive an alert: Create Alert

NZL Wairau Valley Stoneleigh V, New Zealand

Job Function: Viticulture

Employment Type:

Vinarchy. Redefining Wine.

Born from the 2025 merger of Accolade Wines and Pernod Ricard Winemakers, Vinarchy brings together decades of heritage, innovation and global winemaking excellence. More than 50 years after introducing Marlborough Sauvignon Blanc to the world, we’re still shaping the future of wine … and you can be part of it!

We’re seeking a highly organised, tech ‑ savvy and operationally minded Vintage Planning Coordinator to join our Marlborough team through the summer peak and into the 2027 harvest.

If you thrive in fast ‑ moving environments, love coordinating complex workflows, and enjoy being the person who keeps everything running smoothly, this role is made for you.

About The Role

This is a dynamic, office ‑ based role that sits at the centre of vineyard, logistics and winery operations. From October through April, you’ll support Vineyard Operations by scheduling and tracking work orders, managing data, and keeping our systems aligned.

As harvest ramps up, you’ll step into a key operational role, becoming the Day Shift Weighbridge Supervisor during vintage.

You’ll be the operational heartbeat of harvest: aligning vineyard ripeness, fruit transport and efficiently and without bottlenecks.

What You'll be Doing

Seasonal Planning (Oct–Feb)

Scheduling and tracking vineyard work orders through to completion

Managing Grapelink spray diary entries and compliance data

Data entry, record management and workflow tracking

Collating information from viticultural operations

Supporting winemakers with intake planning and daily workflow preparation

As harvest intensifies, your role evolves into a true Vintage Operations Planner/Coordinator, managing the complex scheduling, logistics and communication required during the busiest time of year.

You will:

• Coordinate maturity testing and align daily pick dates with viticulturists and growers
• Manage truck arrivals, weighing, and grape receival schedules to prevent bottlenecks
• Record intake statistics, block tonnages and work orders using wine tracking software (e.g., Vintrace)
• Supervise the weighbridge during day shift
• Maintain clear communication between vineyard crews, winery teams and logistics providers

This role is full ‑ time fixed term, with hours increasing during peak vintage.

Your Knowledge and Skills

You’re a natural organiser with strong technical capability and a calm, professional presence. You enjoy juggling multiple priorities and keeping complex operations running smoothly.

We’re looking for someone with:

• A professional background in administration, operations or winery logistics
• High computer literacy (Office 365, strong Excel skills)
• Excellent communication skills and strong attention to detail and accuracy
• Ability to follow procedures and work well under pressure
• Experience in Vinyard operations and logistics (ideal)
• Ability to prioritise tasks with remaining safety focused
• Full legal right to work in New Zealand

Essential Qualifications

Vinarchy is a home for passionate people to do their best work. We empower our teams, celebrate success, and create an environment where you can learn, grow and thrive.

• Competitive pay
• Staff discounts across our New Zealand product range
• A warm, friendly team environment with people from all over the world
• Career development opportunities in one of NZ’s largest wineries

Our Marlborough winery is smoke ‑ and vape ‑ free.

At Vinarchy, we are committed to building a diverse, dynamic and inclusive culture. All candidates must have legal work rights and will undergo relevant pre ‑ employment screening.