Tokotū Whakahaere | Cluster Admin

Central Kids; Rotorua; On-site; NZD 52,000 - 72,000; Full time

Job summary

Central Kids in Rotorua is seeking a Tokotū Whakahaere | Cluster Administrator to join a pilot administrative model across services. This permanent, full-time role strengthens compliance, funding accuracy, and audit-ready systems to support tamariki.

You’ll manage enrolments, attendance, payroll timesheets, invoicing and general administration across multiple services, while improving processes, data integrity and standardised workflows to help teams focus on tamariki.

Qualifications

• 3+ years of administration experience, ideally in a compliance-focused or regulated environment.
• Strong systems and data management capability.
• Advanced Microsoft Office skills (Excel).
• Exceptional attention to detail and accuracy.
• Strong organisation and prioritisation skills.
• Proactive, adaptable and solution-focused approach.

Responsibilities

• Deliver end-to-end administrative support across multiple services.
• Enrolments, attendance and roll management.
• Payroll timesheets and roster support.
• Financial administration (invoicing, receipting, reconciliations).
• Electronic filing and general administration.

Skills

Microsoft Excel

Data management

Administration

Attention to detail

Job description

Central Kids - Tokotū Whakahaere | Cluster Administrator

Permanent | Full-time

At Central Kids, we believe every tamaiti deserves the opportunity to thrive. For over 70 years, we’ve supported tamariki, whānau and communities across the central North Island through high-quality, play-based early childhood education.

We are now seeking a highly organised and detail-focused Tokotū Whakahaere | Cluster Administrator to join us in a newly formed role designed to strengthen administrative practice across our services.

Mō te tūranga | About the role

This is a unique opportunity to be part of a pilot initiative, testing a new model of delivering high-quality, consistent administrative support across a cluster of kindergartens.

In this role, you will:

• Support Ministry of Education (MoE) compliance and funding accuracy
• Ensure audit-ready systems, records, and documentation
• Strengthen consistency across administrative practices
• Proactively identify risks and improve systems and processes

This role is critical in helping our services operate smoothly, so teams can focus on what matters most—tamariki.

What you’ll be doing

You will deliver end-to-end administrative support across multiple services, including:

Compliance & Funding

• Preparing and submitting accurate MoE funding documentation
• Monitoring compliance and addressing risks
• Maintaining audit-ready records

Systems & Data Integrity

• Managing Student Management System alerts and dashboards
• Ensuring accurate data entry and system use
• Supporting consistent use of organisational systems

Multi-Service Administration

• Enrolments, attendance and roll management
• Payroll timesheets and roster support
• Financial administration (invoicing, receipting, reconciliations)
• Electronic filing and general administration

Continuous Improvement

• Identifying opportunities to improve systems and processes
• Supporting standardisation across services
• Contributing to capability development across administration teams

Ko wai koe | About you

You’ll thrive in a complex, fast-paced environment and take pride in delivering high-quality, accurate work.

We’re looking for someone with:

• 3+ years’ administration experience (ideally in a compliance-focused or regulated environment)
• Strong systems and data management capability
• Advanced Microsoft Office skills (particularly Excel)
• Exceptional attention to detail and accuracy
• Strong organisation and prioritisation skills
• A proactive, adaptable and solution-focused approach

You’ll also bring a commitment to Te Tiriti o Waitangi and the ability to work effectively in a bicultural environment.

He aha mātou | Why Central Kids?

Our values guide everything we do:

• Manaakitanga – We grow and support people
• Kaitiakitanga – We nurture tamariki and the environment
• Kotahitanga – We work together as one
• Rangatiratanga – We lead with courage and integrity
• Kia haumaru – We create safe and inclusive spaces

In this role, you’ll have the opportunity to:

• Help shape and influence a new way of working
• Work across diverse services and teams
• Contribute to meaningful outcomes for tamariki and whānau
• Be part of a purpose-driven organisation grounded in strong values

If you’re passionate about systems excellence, high-quality administration, and making a difference for tamariki, we’d love to hear from you.

Applications close: Friday, 30 October 2026