Team Lead Management Planning

Department Of Conservation (Doc); Wellington; On-site; NZD 65,000 - 95,000; Full time

Benefits offered by this job

Flexible working arrangements

Learning and talent development

Health insurance

Mentorship

Employee assistance program

Office social events

Job summary

Stantec in New Zealand is seeking a Project Management Administrator to support project controls, scheduling, and financial forecasting. The role involves administering project documentation, developing baseline schedules with the team, monitoring scope, cost, and timelines, and assisting with monthly reports for clients and internal stakeholders.

You will work closely with project managers, proposal staff, and cross-functional teams, applying strong organisational and interpersonal skills.

Qualifications

• Extensive knowledge of Microsoft Office suite.
• Familiarity with project management software (Primavera, Oracle, SAP) is beneficial.
• Strong financial literacy.
• Quick learner of PM/financial tools and processes.
• Self-starter with strong organisational skills and ability to handle multiple tasks.
• Excellent interpersonal and communication skills.

Responsibilities

• Administer project controls and project execution document control.
• Support Campaign and Proposal staff with proposal material.
• Assist in developing Project Execution Plans and Health and Safety Plans.
• Implement project control processes for scope, budgets, timeframes, profitability and risk.
• Prepare baseline schedules with project team.
• Monitor scope creep, costs and schedule alignment during the project.
• Monitor resources and personnel changes.
• Forecast and report on schedule, budget, variances and trends.
• Assist PMs with monthly schedule updates, financial forecasting, invoicing and progress reports.
• Ensure quality of workmanship and timely reporting.

Skills

Microsoft Office

Solid financial literacy

Strong organisational skills

Self-starter

Strong interpersonal skills

Attention to detail

Tools

Microsoft Office Suite

Project Management software (Primavera, Oracle, SAP)

Job description

Project Management Administrator / Project Controls Administrator

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure.

We are designers, engineers, scientists, project managers, and strategic advisors. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.

Stantec's Water team in New Zealand has an impressive portfolio of successful projects that benefit communities nationwide and beyond, with significant contributions to international work. Our water focus covers the management of drinking water, wastewater, stormwater, and groundwater as a collective resource. Dams and hydropower are a key focus, driving resilience and renewable energy solutions.

Day to day tasks would involve:

• Administration
• Support Campaign and Proposal staff with proposal material
• Support development of Project Execution Plan and Health and Safety Plans
• Implement established project control processes and procedures for project execution, including, but not limited to, project creation, management of scope, budgets, timeframes, profitability, and risk.
• Prepare and establish baseline schedule (or programmes) in conjunction with members of the project team
• Help, Monitor scope/scope creep, cost and schedule alignment throughout the Project Phase
• Resource monitoring, in terms of consistent personnel / personnel changes
• Measuring against schedule baseline and help control budget through accurate forecasting
• Monitor for variances and trends
• Assist Project Managers and project teams with monthly schedule / programme updates, financial forecasting, invoicing and progress reports; to both internal and external clients
• Be accountable for own quality of workmanship by providing accurate reports, document control and monitoring within the timelines set out for the project

To be successful for this role you'll need:

• Extensive knowledge of Microsoft Office suite, knowledge of other Project Management software (such as Project, Primavera, Oracle, SAP) would be beneficial, but not mandatory.
• Solid financial literacy
• A capacity to learn quickly, of Stantec PM/Financial tools and processes.
• Be a self‑starter with strong organisational and process skills, comfortable with multiple tasks, and be outcome focussed.
• Strong interpersonal skills able to communicate with a wide range and levels of people, to elicit cooperation and apply diplomacy in tense situations.
• Sound administrative skills including attention to detail, written and oral communication.
• Be a conscientious person willing to take initiative and ownership of areas of responsibility to meet project requirements. Ability to work on several projects, by balancing priorities or tasks during any given day on a consistent basis.

What we offer

• Professional development and support
• Flexible working arrangements, including purchasing up to an extra four weeks of leave and provision for school term contracts, part-time, and job sharing
• Learning and talent development programmes, including global, online, and on‑job opportunities
• Professional memberships
• Service recognition awards
• Mentorship
• Health insurance, income continuance insurance, and life insurance
• Employee assistance program
• Developing Professionals Group, a global network for those with under 10 years of experience
• Office Social Club and events

About us

We've been serving our clients and communities in Aotearoa New Zealand for over 125 years. With almost 900 professionals, our team is based in the main cities and throughout the regions. We collaborate across disciplines and sectors to bring buildings, energy, water, environmental, and transport projects to life.

Globally, Stantec unites approximately 34,000 employees working in over 450 locations across six continents. Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.

Primary Location

New Zealand-Wellington-Wellington

Organization

BC-3101 Water-NZ New Zealand

Employee Status

Regular

Job Level

Individual Contributor

Travel

No

Schedule

Full-time

Job Posting

Oct 27, 2026, 4:07:25 PM

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans