Senior Manager, Audit & Integrity — Strategic Governance

Waka Kotahi Nz Transport Agency; Wellington; On-site; NZD 70,000 - 90,000; Full time

Benefits offered by this job

Flexible leave

Part-time and term contracts

Mentorship programs

Wellbeing programs

Professional development

Job summary

Stantec in Wellington is seeking a Project Management Administrator / Project Controls Administrator to support multiple project managers through the project lifecycle. You will help plan, program, coordinate and manage several projects while handling task management for individual assignments and assisting in portfolio oversight.

The role requires strong Microsoft Office skills, familiarity with project management tools, and solid financial literacy.

Qualifications

• Extensive knowledge of Microsoft Office suite.
• Familiarity with project management software (Primavera, Oracle, SAP) is beneficial.
• Solid financial literacy and ability to forecast budgets.
• Strong organisational and process skills with multi-tasking ability.
• Excellent interpersonal and written/oral communication skills.

Responsibilities

• Administer project documentation and records.
• Support Campaign and Proposal staff with proposal materials.
• Contribute to development of Project Execution Plans and Health & Safety Plans.
• Implement project control processes for scope, budgets, timeframes and risk.
• Prepare baseline schedules with project team members.
• Monitor scope creep, cost and schedule alignment across the project phases.
• Track resources and personnel changes across projects.
• Support monthly schedule updates, financial forecasting, invoicing and progress reports.
• Ensure quality of reports and document control within project timelines.

Skills

MS Office

Project software

Financial literacy

Organisational skills

Communication

Tools

Primavera

Oracle

SAP

Microsoft Project

Job description

Project Management Administrator / Project Controls Administrator

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We are designers, engineers, scientists, project managers, and strategic advisors. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.

Stantec's Water team in New Zealand has an impressive portfolio of successful projects that benefit communities nationwide and beyond, with significant contributions to international work. Our water focus covers the management of drinking water, wastewater, stormwater, and groundwater as a collective resource. Dams and hydropower are a key focus, driving resilience and renewable energy solutions. Tackling our water challenges is crucial, and our diverse local network includes over 360 water specialists dedicated to innovation.

Stantec is seeking a Project Management Administrator / Project Controls Administrator to work in our New Zealand team, based in our Wellington Office. This role will ensure our projects are well managed through the project life cycle by supporting multiple Project Managers to plan, program, coordinate and manage a number of projects whilst taking on certain task management elements of individual projects as they arise. You will also support senior staff with aspects of managing our overall project portfolio.

Day to day tasks will involve:

• Administration.
• Support Campaign and Proposal staff with proposal material.
• Support development of Project Execution Plan and Health and Safety Plans.
• Implement established project control processes and procedures for project execution, including, but not limited to, project creation, management of scope, budgets, timeframes, profitability, and risk.
• Prepare and establish baseline schedule (or programmes) in conjunction with members of the project team.
• Help, Monitor scope/scope creep, cost and schedule alignment throughout the Project Phase.
• Resource monitoring, in terms of consistent personnel / personnel changes.
• Measuring against schedule baseline and help control budget through accurate forecasting.
• Monitor for variances and trends.
• Assist Project Managers and project teams with monthly schedule / programme updates, financial forecasting, invoicing and progress reports; to both internal and external clients.
• Be accountable for own quality of workmanship by providing accurate reports, document control and monitoring within the timelines set out for the project.

To be successful for this role you'll need:

• Extensive knowledge of Microsoft Office suite, knowledge of other Project Management software (such as Project, Primavera, Oracle, SAP) would be beneficial, but not mandatory.
• Solid financial literacy.
• A capacity to learn quickly, of Stantec PM/Financial tools and processes.
• Be a self-starter with strong organisational and process skills, comfortable with multiple tasks, and be outcome focussed.
• Strong interpersonal skills able to communicate with a wide range and levels of people, to elicit cooperation and apply diplomacy in tense situations.
• Sound administrative skills including attention to detail, written and oral communication.
• Be a conscientious person willing to take initiative and ownership of areas of responsibility to meet project requirements. Ability to work on several projects, by balancing priorities or tasks during any given day on a consistent basis.

What we offer

• Professional development and support.
• Flexible working arrangements, including purchasing up to an extra four weeks of leave and provision for school term contracts, part-time, and job sharing.
• Learning and talent development programmes, including global, online, and on-the-job opportunities.
• Professional memberships.
• Service recognition awards.
• Mentorship.
• Wellbeing and connection opportunities.
• Health insurance, income continuance insurance, and life insurance.
• Employee assistance program.
• Developing Professionals Group, a global network for those with under 10 years of experience.
• Office Social Club and events.

Primary Location : New Zealand-Wellington-Wellington

Organization : BC-3101 Water-NZ New Zealand

Employee Status : Regular

Schedule : Full-time

Job Posting : Oct 27, 2026, 4:07:25 PM

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans