Outpatient Booking Administrator – Dynamic Health Team

Te Whatu Ora; Wellington; On-site; NZD 70,000 - 95,000; Full time

Benefits offered by this job

Flexible leave options

Professional development

Wellbeing benefits

Mentorship

Employee assistance program

Social events & activities

Job summary

Stantec in Wellington, New Zealand, is seeking a Project Management Administrator to support multiple Project Managers across the project lifecycle. The role focuses on planning, scheduling, cost control and reporting within a collaborative Water team.

You will help develop execution plans, monitor scope and budget, and ensure timely updates and documentation while contributing to health and safety planning and process improvements.

Qualifications

• Experience using MS Office and project management software is preferred.
• Strong organizational, analytical and communication skills.
• Ability to learn Stantec PM/Financial tools and processes.

Responsibilities

• Assist Project Managers to plan, program, coordinate and manage projects.
• Support development of Project Execution Plans and Health & Safety Plans.
• Implement established project control processes for scope, budgets, timeframes, profitability and risk.
• Prepare baseline schedules in conjunction with the project team.
• Monitor scope creep, cost and schedule alignment across project phases.
• Monitor resources and budget forecasting, and assist with monthly updates and reports.
• Provide accurate reports, document control and timeline adherence.

Skills

Organisational skills

Interpersonal skills

Attention to detail

Self-starter

Process orientation

Financial literacy

Learning ability

Tools

Microsoft Office

Project management software

Job description

Project Management Administrator / Project Controls Administrator

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We are designers, engineers, scientists, project managers, and strategic advisors. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.

About the role: Stantec's Water team in New Zealand has an impressive portfolio of successful projects that benefit communities nationwide and beyond, with significant contributions to international work. Our water focus covers the management of drinking water, wastewater, stormwater, and groundwater as a collective resource. Dams and hydropower are a key focus, driving resilience and renewable energy solutions. Tackling our water challenges is crucial, and our diverse local network includes over 360 water specialists dedicated to innovation. Stantec is seeking a Project Management Administrator / Project Controls Administrator to work in our New Zealand team, based in our Wellington Office.

This role will ensure our projects are well managed through the project life cycle by supporting multiple Project Managers to plan, program, coordinate and manage a number of projects whilst taking on certain task management elements of individual projects as they arise. You will also support senior staff with aspects of managing our overall project portfolio.

Day to day tasks would involve:

• Administration.
• Support Campaign and Proposal staff with proposal material.
• Support development of Project Execution Plan and Health and Safety Plans.
• Implement established project control processes and procedures for project execution, including, but not limited to, project creation, management of scope, budgets, timeframes, profitability, and risk.
• Prepare and establish baseline schedule (or programmes) in conjunction with members of the project team.
• Help, Monitor scope/scope creep, cost and schedule alignment throughout the Project Phase.
• Resource monitoring, in terms of consistent personnel / personnel changes.
• Measuring against schedule baseline and help control budget through accurate forecasting.
• Monitor for variances and trends.
• Assist Project Managers and project teams with monthly schedule / programme updates, financial forecasting, invoicing and progress reports; to both internal and external clients.
• Be accountable for own quality of workmanship by providing accurate reports, document control and monitoring within the timelines set out for the project.

To be successful for this role you'll need:

• Extensive knowledge of Microsoft Office suite, knowledge of other Project Management software (such as Project, Primavera, Oracle, SAP) would be beneficial, but not mandatory.
• Solid financial literacy.
• A capacity to learn quickly, of Stantec PM/Financial tools and processes.
• Be a self-starter with strong organisational and process skills, comfortable with multiple tasks, and be outcome focussed.
• Strong interpersonal skills able to communicate with a wide range and levels of people, to elicit cooperation and apply diplomacy in tense situations.
• Sound administrative skills including attention to detail, written and oral communication.
• Be a conscientious person willing to take initiative and ownership of areas of responsibility to meet project requirements. Ability to work on several projects, by balancing priorities or tasks during any given day on a consistent basis.

What we offer: At Stantec, we take your growth and fulfilment seriously. We're proud to offer many supportive benefits, including:

• Professional development and support.
• Flexible working arrangements, including purchasing up to an extra four weeks of leave and provision for school term contracts, part-time, and job sharing.
• Learning and talent development programmes, including global, online, and on-the-job opportunities.
• Professional memberships.
• Service recognition awards.
• Mentorship.
• Wellbeing and connection opportunities: Health insurance, income continuance insurance, and life insurance.
• Employee assistance program.
• Developing Professionals Group, a global network for those with under 10 years of experience.
• Office Social Club and events.

Primary Location: New Zealand-Wellington-Wellington

Organization: BC-3101 Water-NZ New Zealand

Employee Status: Regular

Job Level: Individual Contributor

Travel: No

Schedule: Full-time

Job Posting: Oct 27, 2026, 4:07:25 PM

Req ID: OK

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans