Team Coordinator

KPMG New Zealand; Auckland; Hybrid; NZD 55,000 - 70,000; Full time

Benefits offered by this job

Hybrid work model

Annual incentive scheme

Secondments

Wellbeing leave

Employee benefits

Job summary

KPMG New Zealand’s Brand team seeks a proactive Team Coordinator to support the delivery of high-profile design projects. You will ensure work flows smoothly, connect stakeholders with the right support, and help keep projects on time and on brand.

You will collaborate with the Design Team Lead and designers, manage the inbox and Monday.com updates, and contribute to process improvements across the team. This role offers hybrid working arrangements and a busy, cross-functional environment.

Qualifications

• Around 3 years’ experience in an administration or coordination role.
• Highly organised with strong attention to detail and ability to manage competing priorities and deadlines.
• Confident communicator who can build positive working relationships with a wide range of stakeholders.
• Comfortable managing inboxes, workflow tools, shared folders and multiple systems or processes.
• Proactive in identifying opportunities to improve processes and ways of working.
• Strong problem solver with a structured and methodical approach.
• Customer-focused and team-oriented with commitment to providing high-quality support.
• Able to work independently while being part of a collaborative team.

Responsibilities

• Manage incoming design requests through the Design Team inbox, ensuring timely responses.
• Coordinate day-to-day flow of design work, assigning requests based on priorities and capacity.
• Keep project information, deadlines and status updates accurate in Monday.com.
• Work with the Design Team Lead to monitor workload and priorities.
• Schedule design briefings and meetings as required.
• Build and maintain relationships with external providers like printers and photographers.
• Maintain organised design folders and project documentation for easy access.
• Support stakeholders in using the firm's research and insights tools.

Skills

Coordination

Stakeholder management

Administrative support

Tools

Monday.com

Job description

The Opportunity

Our Team Coordinator sits at the heart of KPMG's Brand team, helping oversee the delivery of some of the firm's most visible and high-profile projects. Working closely with our Design Team Lead and designers, you'll be the person who keeps projects moving, connects stakeholders with the right support, and helps ensure work is delivered on time and on brand.

This is a highly collaborative role that combines project coordination, stakeholder management and process improvement. You'll manage the workflow across a diverse range of design projects, build strong relationships with people across the business, and support the team to deliver great work through effective processes and ways of working.

You'll also support access to the firm's research and insights resources and provide occasional administrative assistance across the wider Brand team. This is an exciting opportunity for someone who enjoys variety, is highly organised, and takes a proactive approach to keeping things running smoothly. You'll gain valuable insight into different areas of the business and play an important role within a collaborative and high-performing team.

Day To Day You Will

• Manage incoming design requests through the Design Team inbox, ensuring each request is responded to in a timely manner.
• Coordinate the day-to-day flow of design work, assigning requests to team members based on priorities, deadlines and team capacity.
• Keep project information, deadlines and status updates accurate and up to date within Monday.com.
• Work closely with the Design Team Lead to monitor workload, flag competing priorities and help keep projects moving.
• Schedule design briefings, team meetings and other project-related meetings as required.
• Build and maintain relationships with external providers, including printers, photographers and other suppliers as required.
• Maintain organised design folders, resources and project documentation so information is easy to find, use and manage.
• Support stakeholders in using the firm’s research and insights tools and accessing relevant information.

About You

• Around 3 years’ experience in an administration or coordination role, ideally within a corporate or professional services environment.
• Highly organised, with strong attention to detail and the ability to manage competing priorities and deadlines.
• A confident communicator who can build positive working relationships with a wide range of stakeholders.
• Comfortable managing inboxes, workflow tools, shared folders and multiple systems or processes.
• Proactive in identifying opportunities to improve processes and ways of working.
• A strong problem solver who takes a structured and methodical approach.
• Customer-focused and team-oriented, with a commitment to providing responsive, high-quality support.
• Comfortable working independently while being part of a collaborative team.
• A strong command of written and spoken English, with the ability to communicate clearly, professionally and appropriately for different audiences.

Recruitment Agencies: The recruitment for this role is being managed directly by the KPMG Talent Acquisition team. We will contact our preferred agency partners if we require agency assistance. Thank you for your understanding.

Life at KPMG

KPMG values diversity in the workforce and we encourage candidates from diverse backgrounds to apply for roles, including individuals with a disability, additional mental health needs, chronic health conditions or who identify as neurodivergent.

For disabled and neurodiverse candidates, if you encounter accessibility barriers or if you have access needs and require support to participate equitably in the recruitment process, please email Emma at

For any general questions about the role or recruitment process, feel free to reach out to our Talent Acquisition team at

We offer rewarding careers to talented individuals and a holistic range of benefits to support your life balance, whatever your circumstance. We want you to do Work That Matters, Thrive and Grow and know that you Belong here with us, at KPMG.

As a KPMG Employee, We Will Offer You

• Access to the firm's annual incentive scheme
• Opportunities for local and international secondments
• Hybrid working across a mix of office, client and home hubs to recognise that people have individual circumstances and preferences when it comes to where and how they work
• The ability to work from overseas and extend time connecting with friends and family outside New Zealand
• Flexible leave options, including the ability to purchase additional annual leave
• Gender-neutral support for all stages of the parental journey, including access to 18 weeks of fully paid parental leave for all new parents
• A paid professional association membership of your choice
• Digital accreditations through our partnership with Microsoft, LinkedIn Learning, with bespoke learning pathways for all employees
• A wide-range of special offers and discounts on insurances, banking services, and lifestyle goods and services
• The support, allyship and opportunity to join our many Inclusion, Diversity and Equity Affinity networks, including the Kiwa, Pride, Ethnicity, Accessibility and Wahine groups
• The opportunity to participate in Green Team activities, as we work toward reducing the firm’s environmental footprint and become carbon zero by 2030
• An invitation to join your local Social club and enjoy events aimed at bringing people together for social, sporting, cultural, family and fundraising activities
• Paid time off for volunteering and involvement in citizenship activities
• An array of health and wellness benefits such as free flu vaccinations, subsidised sporting events, free confidential counselling services, additional 5 days of Wellbeing leave to support you and your family's overall health and wellness, access to our Wellbeing portal with an extensive range of advice and resources and much much more!

We believe that diversity of background and experience strengthens relationships and delivers meaningful benefits to our people, clients and communities. Our goal is to be recognised as an employer of choice for all, irrespective of gender, ethnicity, generation, flexible work status, family circumstances, sexual orientation or disability. Further info can be found on our website.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analysing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.