Outpatient Administrator

Wellington Hospital; Wellington; On-site; NZD 30,000 - 39,000; Part time

Job summary

Health New Zealand | Te Whatu Ora Wellington Hospital is seeking a Patient Administrator to support the patient journey from referral to discharge across CCDHB sites, on a Monday–Friday roster up to 20 hours per week.

Based in Wellington, you will provide quality, customer-focused reception services, liaise with clinical teams, ensure booking protocols are followed, minimise waiting times, and maintain patient information in the management system.

Qualifications

• Ability to work in an environment of uncertainty.
• Strong time management to meet delivery of commitments.
• Ability to work independently and take initiative.
• Self-motivated and self-aware team member.
• Experience working with cultures other than one’s own.
• Excellent communication with patients, families and team members.
• Knowledge of the Privacy Act and confidentiality obligations.

Responsibilities

• Provide quality, customer-focused reception services to patients attending clinics or making phone enquiries.
• Ensure booking protocols are followed to minimise waiting times.
• Liaise with clinical teams to support patient journeys and strengthen relationships.
• Follow up with services for patients who have missed appointments and update records in the Patient Management System.

Skills

Ambiguity handling

Time management

Independent worker

Self-motivated

Cultural awareness

Excellent communication

Privacy act knowledge

Job description

Jora New Zealand will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Wellington Hospital – Wellington, North Island

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we’re building a health system underpinned by partnership, equity, sustainability, whānau-centred care, and excellence.

About the Role

We are seeking a Patient Administrator which supports a patient’s journey from referral to a CCDHB treatment provider, right through to discharge. This role is based in the Wellington Hospital but supports all three sites in the Capital & Coast District Health Board, on a roster Monday – Friday, working up to 20 hours per week between hours of 7.30 - 17.30.

You will be responsible for ensuring quality, customer focused reception services are provided to our patients attending clinics and or making phone enquiries. You will liaise with our clinical teams and strengthen clinical and non-clinical relationships to provide the very best patient journey.

Additionally, you will be responsible for maintaining the smooth running of our services, ensuring that booking protocols are followed and adhered to in order to keep waiting times to a minimum, reviewing the patient information recorded in our Patient Management System and following up with services for their patients who have missed appointments.

About the Team/Service Location

Our team is one of diversity, fun, multi-cultural and hard working. We pride ourselves on the focus of the Patient Journey where two days are never the same. We are multi skilled which makes the diversity of our team unique.

The Outpatient Reception and Community Health teams provide high quality, efficient and effective administration support to our clinical teams within CCDHB which enables them to focus on patient care.

About you

• Able to deal with ambiguity - is able to work in an environment of uncertainty; can comfortably handle risk and uncertainty
• Effective time management skills and ability to meet delivery of commitment.
• Able to work independently
• Self-motivated and self-aware
• Exposure in working with cultures other than their own
• Excellent communication skills with an ability to communicate with members of the team or the public including those who are distressed or angry.
• Knowledge of the Privacy Act and other legislation protecting confidentiality

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is ‘the weaving of wellness’. We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand.

Our people are at the heart of everything we do. Health New Zealand are committed to being good employers and honouring our equal employment opportunity obligations. We embrace diversity and welcome application from all people, including all gender identities, ages, ethnicities, sexual orientations, and disability. A workforce that is diverse and inclusive means that we are better positioned to understand and service our community. We are pro-equity health organisation, with a particular focus on Māori, Pacific Peoples, and the Disability Community.