Team Administrator - Parental Leave Cover

New Zealand Government Joba; Auckland; On-site; NZD 48,000 - 56,000; Part time

Job summary

Health New Zealand Waitematā is seeking a proactive Team Administrator on a fixed-term, part-time basis (0.8 FTE) to support our Health Services Connection Centre. The role focuses on keeping the office operating smoothly, assisting managers, and coordinating essential administrative tasks.

You will handle meetings, travel, recruitment support, and documentation while thriving in a busy team environment and maintaining a high level of organisation.

Qualifications

• Highly organised administrator who enjoys behind-the-scenes support.
• Able to juggle priorities, solve problems and meet deadlines.
• Proficient with MS Office Suite and standard office software.
• Preferably familiar with patient management systems and health-system context.

Responsibilities

• Coordinate team meetings, agendas, minutes and follow-up actions.
• Order stationery and staffroom supplies to keep teams equipped.
• Process invoices and support financial administration tasks.
• Manage office records, documentation and filing.
• Support recruitment, onboarding and staff administration processes.
• Assist with reports, presentations and internal communications.
• Organise travel, meeting logistics and catering as needed.
• Provide day-to-day support to managers and team members.

Skills

MS Office Suite

Highly organized

Administrative support

Problem solving

Tools

Patient management systems

Job description

Team Administrator

Part time 0.8 FTE, 64 hours per fortnight

Parental leave cover up to 12 months

Based at Greenlane Clinical Centre

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

We're looking for an energetic and proactive Team Administrator to become the backbone of our Health Services Connection Centre team. This is a fixed term, part time role, covering a staff member on parental leave. This is a varied and rewarding role where no two days are the same. You'll play a vital part in supporting our managers and teams by ensuring the day-to-day operations of the office run efficiently and effectively.

Key responsibilities include:

• Coordinating team meetings, agendas, minutes, and follow-up actions.
• Ordering stationery, staffroom supplies, and resources to ensure teams have what they need.
• Processing invoices and supporting financial administration.
• Managing office systems, records, and documentation.
• Supporting recruitment, onboarding, and staff administration processes.
• Assisting with reports, presentations, and communications.
• Organising travel, meeting logistics, and catering when required.
• Providing responsive day-to-day support to managers and team members.

About Us

Health New Zealand Waitematā provides health services to approximately 650,000 residents of the North Shore, Waitakere, and Rodney areas. It has the largest population of any district health area.

For more information on living and working in Waitematā District, click here.

About you

You'll be a highly organised administrator who enjoys being the person behind the scenes making things happen. You thrive on juggling priorities, solving problems, and ensuring details don't fall through the cracks.

In particular:

• Ability to work under pressure, handle multiple tasks and meet deadlines.
• Take initiative and enjoy supporting a busy team environment.
• Comfortable using MS Office Suite.
• Preferably have a sound understanding of patient management systems and knowledge of the health system.
• A flexible and positive manner, as well as being able to work with ambiguity.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community.

We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.