Strategic Executive Coordinator to Directors

New Zealand Government; Wellington; On-site; NZD 69,000 - 80,000; Full time

Benefits offered by this job

Additional MPI leave days

Annual Wellness payment

Eye test and lenses contribution

Job summary

New Zealand Government’s MPI in Wellington seeks an Executive Coordinator to support two Directors in the Assurance and Food Science & Risk Assessment directorates. You will manage priorities, synthesize information, and drive efficient processes, enabling leaders to focus on strategic outcomes.

You will coordinate complex diaries, correspondence, and reporting, build strong relationships with internal and external stakeholders, and contribute to directorate planning and events to ensure smooth

Qualifications

• Proven ability to provide proactive executive support in a complex environment.
• Exceptional diary, inbox, meetings and priority management.
• Strong stakeholder relationship building with internal and external partners.
• Ability to synthesise information, communicate key messages, risks and insights for decision-making.
• Experience identifying opportunities for process improvements and implementing efficient ways of working.

Responsibilities

• Provide executive support to two Directors across busy portfolios.
• Manage complex diaries, meetings, correspondence and priorities.
• Coordinate reporting, governance, and business support activities.
• Build strong relationships across MPI and external stakeholders.
• Support directorate planning, events and operational processes.
• Improve systems and ways of working to enhance efficiency.

Skills

Executive support

Diary management

Stakeholder management

Communication

Organisational skills

Microsoft 365

Process improvement

Coordination

Job description

New Zealand Government’s MPI in Wellington seeks an Executive Coordinator to support two Directors in the Assurance and Food Science & Risk Assessment directorates. You will manage priorities, synthesize information, and drive efficient processes, enabling leaders to focus on strategic outcomes.

You will coordinate complex diaries, correspondence, and reporting, build strong relationships with internal and external stakeholders, and contribute to directorate planning and events to ensure smooth