Stores & Purchasing Coordinator

Millbrook; Arrowtown; Remote; NZD 41,000 - 45,000; Full time

Benefits offered by this job

Exclusive staff discounts

Free onsite parking

Complimentary staff meals

Daily travel allowance (if >25km)

Wellbeing & social events

Job summary

Millbrook Resort in Arrowtown is seeking a motivated Stores & Purchasing Coordinator to join the Commercial team. This role blends office-based purchasing duties with hands-on store operations, inventory control and logistics support across the resort.

You will manage purchasing, stock replenishment and supplier orders, coordinate daily priorities with the Stores & Logistics Assistant, and help ensure stock accuracy and timely deliveries in a luxury hospitality environment.

Qualifications

• Experience in stores, purchasing, inventory management, warehousing or logistics.
• Knowledge of stock control and replenishment processes.
• Strong organisational skills and attention to detail.
• Excellent communication and relationship-building abilities.
• NZ driver's licence is essential; forklift experience is advantageous.

Responsibilities

• Coordinate purchasing, supplier orders and stock replenishment for Stores-managed stock, especially beverages.
• Maintain inventory records and PARs; ensure accuracy and availability.
• Receive deliveries, handle stock and support distribution across the resort.
• Supervise Daily activities of the Stores & Logistics Assistant and ensure timely supplies.
• Collaborate with Procurement and other departments to resolve issues and improve efficiency.

Skills

Stores experience

Purchasing

Inventory management

Warehousing

Logistics

Stock control

Organisational skills

Communication

Driver's licence NZ

Tools

PurchasePlus

Job description

Work alongside our Stores & Logistics Assistantand wider Commercial and Procurement team in a stunning resort environment!

Proudly Awarded Oceania's Leading Hotel 2025 at the WorldTravel Awards.
Our work ethos is supportive,collaborative and people focused. We take great pride in creating anenvironment where our team can thrive and are recognised as one of NewZealand’s best places to work.

Overview

Set amongst 650 acres of beautiful landscapes,championship golf courses and luxury accommodation, Millbrook Resort is aninternationally acclaimed luxury lifestyle destination and one of New Zealand'sleading resort employers. We have an exciting opportunity for a motivated andwell-organised Stores & Purchasing Coordinator to join our Commercial team.

This is a fantastic opportunity for someone who enjoysthe best of both worlds: the organisation and attention to detail of purchasingand inventory management, alongside the practical, hands-on nature of Storesand logistics. We are looking for someone who enjoys variety, takes ownershipand is just as comfortable working with purchasing systems as they are gettinginvolved in the daily operation.

The Role

Working within our wider Commercial and Procurementteam and reporting to the Commercial Manager, you'll take responsibility forthe day-to-day coordination of our central Stores operation. This is a genuinemix of office-based and practical responsibilities. You will manage purchasing,supplier orders, stock replenishment and inventory accuracy, while also beingactively involved in receiving goods, handling stock and supporting deliveriesthroughout the resort.

Working alongside our Stores & LogisticsAssistant, you will coordinate daily priorities and ensure our departmentsreceive the products and supplies they need, accurately and on time.

Your responsibilities will include:

• Coordinating purchasing, supplier orders andreplenishment of Stores-managed stock, particularly beverages.
• Managing stock levels, PARs, stock rotation andinventory accuracy to maintain availability and minimise waste.
• Maintaining purchasing and inventory records throughour PurchasePlus system.
• Preparing and coordinating stock takes, investigatingdiscrepancies and improving stock control processes.
• Receiving deliveries, handling stock and supportingphysical distribution across the resort.
• Coordinating the daily activities of our Stores &Logistics Assistant, including receiving, deliveries and couriers.
• Working closely with our Procurement team, suppliersand operational departments to resolve issues and identify more efficient waysof working.
• You will have the opportunity to take real ownership ofthe Stores function while developing your purchasing, inventory and teamcoordination experience within a luxury hospitality environment.

What Does Your Working Day LookLike?

• Review stock levels and prepare purchase orders.
• Follow up with suppliers and coordinate deliveries.
• Receive beverage and other stock deliveries intoStores.
• Move, organise and distribute stock across the Resort.
• Prepare and organise supplies for upcoming functionsand events.
• Manage purchasing and inventory administration tomaintain accurate stock levels.
• Support the smooth running of Stores, particularlyduring busy Monday and Friday periods.
• Work closely with Commercial and Procurementcolleagues on stock accuracy and supplier performance.
• Help identify improvements to purchasing, inventoryand Stores processes.

Success Profile

• Previous experience in Stores, purchasing, inventorymanagement, warehousing or logistics, ideally within hospitality, food andbeverage or distribution.
• Sound knowledge of stock control, purchasing andreplenishment processes.
• Strong organisational skills with excellent attentionto detail.
• Confidence using computer systems and purchasing orinventory software, with PurchasePlus or similar experience advantageous.
• A practical, hands-on approach and the ability tosafely handle cartons, beverage stock, kegs and other goods using appropriateequipment.
• Ability to work independently, manage competingpriorities and coordinate a small team.
• Excellent communication skills with the ability tobuild positive relationships with colleagues, departments and suppliers.
• A full New Zealand driver's licence is essential.
• Forklift experience or certification is advantageous,although training can be provided.
• Reliable, proactive and willing to get involvedwherever needed.
• Comfortable balancing detailed administrative workwith the practical, hands-on requirements of a busy Stores operation.

Location:

Arrowtown, Queenstown

Pay banding:

$30.00 - $32.50 gross per hour (depending on experience

Hours:

Permanent, full-time (minimum 30 hours per week guaranteed)

Working at Millbrook

At Millbrook, our people are ourgreatest assets. We support ongoing learning, development, and performancegrowth — and we ensure your efforts are recognised.

You will enjoy:

• Exclusivediscounts on products and services
• Freeonsite parking
• Complimentarystaff meals every day
• Adaily travel allowance if you live more than 25km from the resort
• RegularWellbeing and Social events, staff parties and more