Site Coordinator (Part-Time)

Skills Group; Wellington; On-site; NZD 32,000 - 39,000; Part time

Benefits offered by this job

Health insurance

Employee assistance programme (EAP)

Annual leave & leave benefits

KiwiSaver contribution

Learning hours & development

Job summary

Skills Group is seeking an organised Site Coordinator for our Thorndon Quay campus in Wellington. This part-time role (20 hours per week) supports day-to-day campus administration, assists learners and tutors, and coordinates course administration to ensure training runs smoothly.

You'll respond to enquiries, manage schedules and records, and work closely with campus teams and external suppliers to keep operations running efficiently.

Qualifications

• Previous administrative experience in office or site administration is essential.
• Strong organisational and time-management skills with the ability to manage multiple priorities and deadlines.
• Customer-focused approach with strong communication across phone, email, and in-person interactions.
• Strong attention to detail and proactive problem-solving attitude.
• High digital capability and ability to learn new systems quickly; experience with learner/student management systems is advantageous.
• Proficiency with Microsoft Office (Word, Excel, Outlook) is desirable.

Responsibilities

• Provide day-to-day campus administration and respond to enquiries by phone, email, and in person.
• Coordinate class schedules, attendance registers, learner documentation, and course administration.
• Support exam and assessment administration, including distributing materials and maintaining records.
• Assist learners with enrolments and guide them through the process.
• Coordinate campus facilities, supplies, couriers, purchase orders, and other operational tasks.
• Collaborate with learning teams, Learner Services, and external suppliers to keep campus operations running smoothly.

Skills

Organised

Time management

Customer-focused

Detail-oriented

Digital capability

Microsoft Office

Job description

Be the person who helps keep our campus organised, welcoming, and running smoothly.

Skills Group is looking for an organised and proactive Site Coordinator to join our team at our Thorndon Quay campus in Wellington.

This is a varied, customer-facing administration role where you'll support the day-to-day running of the campus, assist learners and tutors, coordinate course administration, and make sure the practical details behind successful training delivery are taken care of.

Working 20 hours per week, Monday-Friday from 7:30am-11:30am, this could be a great fit for an experienced administrator looking for consistent part-time hours while still enjoying plenty of variety and interaction with people.

What You'll Be Doing

• Provide day-to-day campus administration and respond to phone, email, and in-person enquiries.
• Coordinate class schedules, registers, attendance records, learner documentation, and course administration.
• Support exam and assessment administration, including distributing materials and maintaining accurate records.
• Assist learners with course enquiries and enrolments, including providing clear guidance through the process.
• Coordinate campus facilities, supplies, equipment, couriers, purchase orders, and other operational requirements.
• Work closely with learning teams, Learner Services, internal stakeholders, and external suppliers to resolve issues and keep campus operations running smoothly.

What You'll Bring

• Previous administrative experience in office or site administration is essential.
• Strong organisational and time-management skills, with the ability to manage multiple priorities and deadlines.
• A customer-focused approach with strong communication and relationship-building skills across phone, email, and in-person interactions.
• Strong attention to detail, a proactive approach to problem-solving, and the ability to work independently.
• Strong digital capability and the ability to quickly learn new systems; experience with learner or student management systems is highly advantageous.
• Confidence using Microsoft Office, including Word, Excel, and Outlook, with previous customer service experience also highly regarded.

Why join Skills Group?

At Skills Group, our purpose is to maximise human potential. For more than 30 years, we've partnered with learners, employers, and industry to build a skilled workforce across New Zealand. You'll join a supportive environment where your contribution helps create a positive experience for the learners, tutors, and people who use our campus every day.

Benefits That Back You

• Health & wellbeing: Fully subsidised Southern Cross medical insurance, TELUS Health Employee Assistance Programme (EAP), and annual flu vaccinations.
• Leave: Birthday leave, long service leave, and enhanced bereavement leave.
• Financial benefits: 3.5% KiwiSaver contribution, 2% SuperLife contribution, and a $500 employee referral bonus.
• Learning & development: Two paid learning hours each week, LinkedIn Learning access, Future Fit development opportunities, and ongoing professional growth support.

If you're an experienced administrator who enjoys variety, helping people, and being the person who keeps things organised behind the scenes, we'd love to hear from you.