Settlements Administrator - 12 Month Contract

Fleetpartners; Auckland; Hybrid; NZD 60,000 - 75,000; Full time

Benefits offered by this job

27 days annual leave

Hybrid work flexibility

Health insurance from day one

Dress for your Day

Parental leave 16 weeks

Training and career development

Rewards program and social events

Employee benefits

Job summary

FleetPartners is seeking a Settlements Administrator in Auckland on a 12-month contract. You will manage end-to-end vehicle settlements, liaise with customers, dealerships and financiers, and prepare monthly compliance reporting while supporting the purchasing team.

You will thrive in a structured environment with a focus on accuracy and timely delivery. The role requires strong numeracy, excellent attention to detail, and proficient use of Microsoft Office.

Qualifications

• Excellent attention to detail and strong numeracy skills with focus on data accuracy and document integrity.
• Strong organisational and time management skills with ability to prioritise and meet deadlines.
• Confident communicator, able to build strong working relationships with internal teams, external suppliers and financiers.
• Proficient in Microsoft Office applications, particularly Excel, Outlook, and Word (intermediate to advanced level).

Responsibilities

• Manage the end-to-end vehicle settlement process, ensuring all required documentation, insurance certificates and contractual obligations are completed accurately and on time.
• Review and validate lease agreements, finance approvals and settlement documentation to ensure compliance with company policies, financier requirements and regulatory standards.
• Proactively liaise with customers, dealerships and financiers to obtain outstanding information, resolve issues and drive timely settlement outcomes.
• Prepare and coordinate monthly compliance and settlement reporting, maintaining accurate records and supporting internal and external audit requirements.
• Support the Purchasing team with vehicle ordering and delivery processes, while building strong working relationships across Sales, Customer Experience and Operations.

Skills

Attention to detail

Numeracy

Organisation

Time management

Communication

Tools

Excel

Outlook

Word

Job description

ABOUT US

FleetPartners is a leading ASX‑listed provider of fleet leasing, fleet management and novated leasing across Australia and New Zealand. Every day, we help businesses and individuals move forward with smarter, more sustainable vehicle solutions.

But what really sets us apart is our people.

We’re a supportive, customer‑focused team that works together to deliver great outcomes for our customers and for each other. We create an environment where people feel encouraged to grow, develop their skills and do their best work.

If you’re looking for a workplace that supports your development and creates an inclusive, collaborative environment, you’ll feel right at home at FleetPartners.

THE ROLE

The Settlements Administrator plays a key role in ensuring vehicle lease settlements are processed accurately and on time, while maintaining compliance with internal policies, financier requirements and regulatory obligations. This 12-month contract is a hands‑on role that combines compliance, customer engagement and operational administration, requiring someone who can confidently manage documentation, follow up stakeholders and keep settlement activities moving.

Some of your key responsibilities will be:

• Manage the end‑to‑end vehicle settlement process, ensuring all required documentation, insurance certificates and contractual obligations are completed accurately and on time.
• Review and validate lease agreements, finance approvals and settlement documentation to ensure compliance with company policies, financier requirements and regulatory standards.
• Proactively liaise with customers, dealerships and financiers to obtain outstanding information, resolve issues and drive timely settlement outcomes.
• Prepare and coordinate monthly compliance and settlement reporting, maintaining accurate records and supporting internal and external audit requirements.
• Support the Purchasing team with vehicle ordering and delivery processes, while building strong working relationships across Sales, Customer Experience and Operations.

ABOUT YOU

You’re highly organised, detail‑oriented and thrive in a structured, process‑driven environment. You take pride in getting things right the first time, can confidently follow up stakeholders to obtain outstanding information, and are comfortable working autonomously while managing competing priorities.

To be successful in this role you will have:

• Exceptional attention to detail and strong numeracy skills, with a focus on data accuracy and document integrity
• Strong organisational and time management skills, with the ability to prioritise effectively, meet deadlines and service levels, and maintain accuracy in a fast‑paced environment
• Confident communicator, able to build strong working relationships with internal teams, external suppliers and financiers
• Proficient in Microsoft Office applications, particularly Excel, Outlook, and Word (intermediate to advanced level)

This role will suit someone who enjoys working with processes, doesn’t mind repetitive tasks, and takes satisfaction in ensuring every detail has been completed correctly.

BENEFITS:

We offer more than just a role:

• 27 days of annual leave per year.
• Hybrid work flexibility with a convenient office location with parking on site and a short walk from Ellerslie Station
• Health insurance from your first day, with a company‑funded subsidy for Southern Cross or Marram.
• A ‘Dress for your Day’ policy
• 16 weeks paid parental leave for primary careers, regardless of gender and with no minimum tenure and 4 weeks paid leave for secondary carers
• Ongoing training to help you develop and grow with real career development opportunities
• Rewards program, including a range of discounts from a variety of retailers
• Regular social events, wellbeing initiatives and team activities through our Social Club and Pit Crew
• An extensive range of other employee benefits.

OUR COMMITMENT TO INCLUSION

We’re committed to creating an inclusive workplace where everyone feels respected, supported and able to thrive.

Across our wider organisation in Australia, we’re proudly recognised by the Workplace Gender Equality Agency (WGEA) and accredited by WORK180 for our commitment to supporting women to build meaningful, long‑term careers - including being named one of the Top 101 Workplaces for Women 2025.

We welcome people from all backgrounds, identities and lived experiences, and we’re here to support any access requirements or adjustments throughout the recruitment process