Senior Executive Assistant to CEO, Global Security

Gallagher; Hamilton; On-site; Confidential; Full time

Benefits offered by this job

Hybrid flexibility

Mentorship opportunities

Team-building events

Job summary

Gallagher Security is seeking a Senior Executive Assistant to support the Chief Executive and Executive Team. Sitting at the centre of a dynamic global business, you'll enable effective leadership through proactive support, coordination, and execution.

You’ll manage calendars, travel, meetings, communications, and reporting, collaborate with stakeholders across Gallagher Security and the wider Gallagher Group, and help keep leaders informed and focused on strategic priorities.

Qualifications

• Proven experience providing executive support to a Chief Executive, executive leader or senior leadership team.
• Strong capability managing complex calendars, travel, expenses, correspondence, meeting logistics and executive administration.
• Experience coordinating governance processes, leadership meetings, reporting cycles, actions and follow-up across multiple stakeholders.
• Confidence preparing and quality-checking reports, presentations, papers, briefings and executive communications.
• Advanced Microsoft 365 skills across Outlook, Teams, Word, Excel, PowerPoint and SharePoint, with confidence learning new systems.
• Exposure to process improvement, project coordination, office management or cross-functional initiatives.
• Experience working with global stakeholders, multiple time zones or executive-level business rhythms would be an advantage.

Responsibilities

• Provide high-level executive support to the Chief Executive – Security, managing calendars, workflow, priorities, correspondence, travel, expenses and day-to-day administration
• Coordinate Executive Team meetings, leadership forums, governance processes, reporting cycles and key events, from preparation through to follow-up
• Prepare and coordinate briefing materials, papers, presentations, communications and pre-reads that support clear decision-making and effective executive delivery
• Track decisions, actions, dependencies and reporting commitments, keeping progress visible and ensuring important follow-through is completed
• Support projects, process improvements, stakeholder communication and cross-functional collaboration across Gallagher Security and the wider Gallagher Group

Skills

Executive support

Calendar management

Meeting logistics

Stakeholder coordination

Report preparation

MS 365 proficiency

Time-zone coordination

Tools

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Job description

Gallagher Security is seeking a Senior Executive Assistant to support the Chief Executive and Executive Team. Sitting at the centre of a dynamic global business, you'll enable effective leadership through proactive support, coordination, and execution.

You’ll manage calendars, travel, meetings, communications, and reporting, collaborate with stakeholders across Gallagher Security and the wider Gallagher Group, and help keep leaders informed and focused on strategic priorities.