Senior Executive Assistant

Gallagher; Waikato; Hybrid; Confidential; Full time

Benefits offered by this job

Competitive salary and bonuses

Hybrid flexibility

KiwiSaver on‑top

Job summary

Gallagher is seeking a Senior Executive Assistant to support the Chief Executive – Security and the Executive Team in Hamilton. You will manage calendars, travel, meetings, and communications with professionalism and discretion to enable leadership focus on strategic priorities.

Across a global business, you will coordinate governance processes, prepare briefing materials, and drive efficient execution of initiatives, while upholding Gallagher’s values and collaborative culture.

Qualifications

• Proven experience supporting C‑level executives.
• Strong calendar, travel and expense management.
• Ability to coordinate governance and leadership meetings.

Responsibilities

• Provide high‑level executive support to the Chief Executive – Security and the Executive Team.
• Coordinate meetings, travel, calendars and reporting cycles.
• Prepare briefing materials, papers and executive communications.
• Track actions, decisions and follow‑ups across stakeholders.
• Support cross‑functional initiatives and projects within Gallagher Security.

Skills

Executive support

Calendar management

Travel coordination

Meetings logistics

Executive communications

Stakeholder management

MS 365 proficiency

Tools

Microsoft 365

Job description

About Gallagher

Our purpose at Gallagher is ‘Protect what matters most’ and we live it every day, whether that’s protecting the world’s highest security environments or agricultural businesses, we care deeply about our people, their families, and our wider communities. Gallagher Security is on a mission to unlock more value for our customers through the power of our people and solutions - and right now is a pivotal moment in our evolution. We’re scaling with intent, driving an incredible growth trajectory with innovation and customer impact at the heart of everything we do. With operations across New Zealand, Australia, Asia, Africa, the USA, Canada, and Europe and exports to over 140 countries we’re building globally focused career pathways right here in New Zealand. As we expand our Hamilton-based teams, this is your chance to be part of a true Kiwi tech success story making a global impact. If you’re driven by passion and purpose to protect what matters most, come help shape the future of what’s possible with us.

The Opportunity

We’re looking for an exceptional Senior Executive Assistant to support Gallagher Security’s Chief Executive and Executive Team. Sitting at the centre of a dynamic global business, you’ll play a key role in enabling effective leadership through proactive support, thoughtful coordination, and outstanding execution.

Acting as a trusted partner, you’ll bring clarity and momentum to executive priorities across calendars, travel, meetings, communications, events, reporting, and strategic initiatives. Working closely with stakeholders across the business, you’ll help ensure leaders are informed, prepared, and able to focus on the opportunities and decisions that drive our success.

Your Role At a Glance

• Provide high-level executive support to the Chief Executive – Security, managing calendars, workflow, priorities, correspondence, travel, expenses and day-to-day administration


• Coordinate Executive Team meetings, leadership forums, governance processes, reporting cycles and key events, from preparation through to follow‑up


• Prepare and coordinate briefing materials, papers, presentations, communications and pre‑reads that support clear decision‑making and effective executive delivery


• Track decisions, actions, dependencies and reporting commitments, keeping progress visible and ensuring important follow‑through is completed


• Support projects, process improvements, stakeholder communication and cross‑functional collaboration across Gallagher Security and the wider Gallagher Group

About You

You’re an accomplished Executive Assistant who combines exceptional organisation with a proactive, solutions‑focused approach. Confident supporting senior leaders in a complex, fast‑moving environment, you’re skilled at anticipating needs, managing competing priorities, and ensuring important initiatives continue to move forward.

With excellent judgement, strong relationship‑building skills, and a high level of discretion, you quickly become a trusted partner to those you support. You thrive in environments where adaptability, professionalism, and attention to detail are valued, and where your contribution has a visible impact on business success.

What You’ll Bring

• Proven experience providing executive support to a Chief Executive, executive leader or senior leadership team


• Strong capability managing complex calendars, travel, expenses, correspondence, meeting logistics and executive administration


• Experience coordinating governance processes, leadership meetings, reporting cycles, actions and follow‑up across multiple stakeholders


• Confidence preparing and quality‑checking reports, presentations, papers, briefings and executive communications


• Advanced Microsoft 365 skills across Outlook, Teams, Word, Excel, PowerPoint and SharePoint, with confidence learning new systems


• Exposure to process improvement, project coordination, office management or cross‑functional initiatives


• Experience working with global stakeholders, multiple time zones or executive‑level business rhythms would be an advantage

Working at Gallagher

You’ll be part of a global, future‑focused organisation where creativity and innovation are valued and supported. Working in an environment driven by collaboration, innovation, passion, craftsmanship and mutual respect, you’ll help achieve our team purpose to translate vision into exceptional creations.

We Also Offer

• Competitive salary and bonuses


• Hybrid flexibility (typically 3 days in the office a week, with additional onsite days required depending on work demands)


• KiwiSaver on‑top and Life and Disability insurance


• Mentorship and professional development opportunities


• A supportive team culture with team‑building events, and a fun environment

Growth at Gallagher is constant, and we are building our team with like‑minded individuals who relate to our story so that together we can continue to push the boundaries of what is possible.