Senior Coordinator

Te Wānanga o Aotearoa; Hamilton; On-site; NZD 70,000 - 90,000; Full time

Job summary

Te Wānanga oAotearoa is seeking a Senior Coordinator in the Strategy & Engagement wāhanga to support strategic initiatives and delivery of priorities across the team.

You will provide high‑quality coordination, administration, and operational support to ensure successful outcomes and compliant records management in a fast-paced environment.

Qualifications

• Diploma in Business Administration or related qualification.
• Proven experience in a senior coordination, administration, project support, or similar role.
• Proven experience in facilitating day-to-day operations, minute taking, report preparation and compilation.
• Strong organisational skills with the ability to work independently to manage multiple priorities and deadlines.
• Advanced Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrated ability to analyse information, investigate issues, and support informed decision-making.
• Exceptional relationship management skills and the ability to work collaboratively across diverse stakeholder groups.
• Experience supporting strategic initiatives, projects, or organisational improvement activities.

Responsibilities

• Provide professional coordination and administrative support to the Director and wider Strategy & Engagement wāhanga.
• Coordinate hui, prepare agendas, take minutes, and compile reports and presentations.
• Support the achievement of strategic objectives through effective organisation and prioritisation of multiple workstreams.
• Assist with general office management and day-to-day operational activities.
• Build and maintain positive relationships with internal and external stakeholders, including tauira, iwi, hapū, whānau, suppliers, contractors, and sector agencies.
• Monitor and track strategic initiatives, project milestones, deliverables, and key actions.
• Ensure information and records are managed in accordance with organisational policies and legislative requirements.

Skills

Office administration

Relationship management

Project coordination

Minutes taking

Report preparation

Education

Diploma in Business Administration

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

Join Te Wānanga oAotearoa as our Senior Coordinator within the Strategy &Engagement wāhanga and play a pivotal role in supporting strategic initiativesthat contribute to the success of one of Aotearoa's largest tertiary educationproviders.

Reporting to the Paemanu (Director) Strategy and Engagement,this role is responsible for providing high-quality coordination,administration, and operational support to ensure the effective delivery ofstrategic priorities, projects, and performance outcomes across the Strategy& Engagement team.

This is a varied and fast-paced position where you will:

• Provideprofessional coordination and administrative support to the Director andwider Strategy & Engagement wāhanga.
• Coordinatehui, prepare agendas, take minutes, and compile reports and presentations.
• Supportthe achievement of strategic objectives through effective organisation andprioritisation of multiple workstreams.
• Assistwith general office management and day-to-day operational activities.
• Buildand maintain positive relationships with internal and externalstakeholders, including tauira, iwi, hapū, whānau, suppliers, contractors,and sector agencies.
• Monitorand track strategic initiatives, project milestones, deliverables, and keyactions.
• Ensureinformation and records are managed in accordance with organisationalpolicies and legislative requirements.

As a key member of the team, you will be trusted to workautonomously, manage competing priorities, and contribute to a culture ofcollaboration, accountability, and continuous improvement.

You are a highly organised and proactive professional whothrives in a complex environment and enjoys supporting leaders and teams toachieve successful outcomes. You bring strong administrative expertise,excellent relationship management skills, and a genuine commitment to thevalues and kaupapa of Te Wānanga oAotearoa .

To be successful in this role, you will have:

• Diplomain Business Administration or a related qualification.
• Provenexperience in a senior coordination, administration, project support, orsimilar role.
• Provenexperience in facilitating day to day operations, minute taking, reportpreparation and compilation.
• Strongorganisational skills with the ability to work independently to managemultiple priorities and deadlines.
• AdvancedMicrosoft Office skills, including Outlook, Word, Excel, PowerPoint, andTeams.
• Demonstratedability to analyse information, investigate issues, and support informeddecision-making.
• Exceptionalrelationship management skills and the ability to work collaborativelyacross diverse stakeholder groups.
• Experiencesupporting strategic initiatives, projects, or organisational improvementactivities.

A position description is available on our careers website. For any queries, please email [e-mail].