Senior Contract Administrator

Downer; Dunedin; On-site; NZD 90,000 - 120,000; Full time

Benefits offered by this job

Learning and career development

Opportunities across Downer

Zero Harm and sustainability focus

Job summary

Downer in Dunedin seeks a Senior Contract Administrator to support local water contracts with financial administration, monthly reporting and general business support. You will work with the Construction Manager and operations teams to keep contract information accurate and timely.

The role requires experience in contract administration or business support, invoicing and month-end processes, and strong attention to detail.

Qualifications

• Experience in contract administration or business support
• Experience with invoicing, financial reporting or month end processes
• Excellent attention to detail
• Strong organisation and time management skills
• Clear written and verbal communication
• Ability to manage competing priorities

Responsibilities

• Prepare monthly claims and customer invoices
• Process supplier invoices and subcontractor claims
• Support month end reporting, accruals, journals and purchase orders
• Maintain accurate contract records and filing systems
• Assist with payroll and employee onboarding
• Prepare meeting minutes and contract communications
• Monitor plant charges and other contract costs
• Support teams with Microsoft applications and business systems
• Help improve contract administration processes
• Provide professional support to customers, suppliers and subcontractors

Skills

Contract admin

Invoicing

Financial reporting

MS Excel

Time management

Communication

Tools

MS Word

Job description

The opportunity

We are looking for a Senior Contract Administrator to join our Energy and Utilities team in Dunedin. You will support our local water contracts with financial administration, monthly reporting and general business support. Working with the Construction Manager and operational teams, you will help keep contract information accurate, complete and on time.

Key responsibilities

• Prepare monthly claims and customer invoices
• Process supplier invoices and subcontractor claims
• Support month end reporting, accruals, journals and purchase orders
• Maintain accurate contract records and filing systems
• Assist with payroll and employee onboarding
• Prepare meeting minutes and contract communications
• Monitor plant charges and other contract costs
• Support teams with Microsoft applications and business systems
• Help improve contract administration processes
• Provide professional support to customers, suppliers and subcontractors

What we're looking for

You are organised, accurate and comfortable working with financial and contract information. You can manage deadlines, solve problems and build effective relationships across the business.

• Experience in contract administration or business support
• Experience with invoicing, financial reporting or month end processes
• Excellent attention to detail
• Strong organisation and time management skills
• Clear written and verbal communication
• The ability to manage competing priorities

What we offer

• A varied role supporting local water contracts
• A supportive and collaborative team
• Learning and career development opportunities
• Access to opportunities across Downer
• A workplace focused on Zero Harm, sustainability and continuous improvement

About Energy and Utilities

Downer's Energy and Utilities business provides end to end services across power, gas, water, renewable energy and telecommunications infrastructure. We work closely with our customers and communities to deliver essential services and infrastructure that support Australia and New Zealand.

Downer is committed to creating a diverse and inclusive workplace where everyone can thrive. We welcome applications from people of all ages and backgrounds, including Māori and Pasifika peoples, people with disability, women, members of the LGBTQIA plus community and people from culturally and linguistically diverse backgrounds.