Compliance Officer

Waka Kotahi Nz Transport Agency; New Zealand; On-site; NZD 30,000 - 34,000; Full time

Job summary

NZ Recruitment in Whangarei, Northland, New Zealand seeks an Office Manager to oversee daily administrative functions and maintain an efficient office environment. The role requires strong organizational skills, attention to detail, and the ability to juggle multiple tasks while supporting a positive team culture.

The position covers office operations, administrative support to senior management, budgeting, invoicing, and coordination with accountants.

Qualifications

• Strong organizational skills and attention to detail.
• Experience managing office operations and administrative tasks.
• Ability to manage multiple tasks and foster a positive workplace culture.

Responsibilities

• Oversee daily office operations and ensure smooth workflow.
• Manage office supplies and inventory to maintain stock.
• Coordinate maintenance with service providers and staff.
• Prepare reports and presentations with accuracy and timeliness.
• Support onboarding and training for new employees.
• Handle budget preparation and monitor expenditures.
• Process invoices and manage accounts payable/receivable.
• Prepare financial reports and coordinate with accountants for audits.
• Supervise administrative staff and foster development.
• Promote a positive, inclusive office culture.

Skills

Organizational skills

Attention to detail

Communication

Job description

At NZ Recruitment, we are dedicated to streamlining office operations and enhancing workplace efficiency. Located in Whangarei, Northland, New Zealand, our company is seeking an Office Manager to oversee daily administrative functions and ensure a productive office environment. The ideal candidate will possess strong organizational skills, a keen eye for detail, and the ability to manage multiple tasks effectively while fostering a positive workplace culture.

Office Operations Management

• Oversee daily office operations, ensuring smooth workflow and efficiency.
• Manage office supplies inventory, placing orders as necessary to maintain stock.
• Coordinate office maintenance and repairs, liaising with service providers.
• Implement office policies and procedures to enhance operational efficiency.
• Organize and oversee office events, meetings, and team-building activities.

Administrative Support

• Provide administrative support to senior management and staff as required.
• Manage correspondence, including emails, phone calls, and mail distribution.
• Prepare reports and presentations, ensuring accuracy and timely delivery.
• Assist in onboarding new employees, providing necessary training and resources.
• Maintain filing systems and databases, ensuring information is up-to-date.
• Assist with budget preparation and monitor office expenditures.
• Process invoices and manage accounts payable and receivable tasks.
• Prepare financial reports for management review, highlighting key metrics.
• Coordinate with accountants for tax filings and financial audits.
• Ensure compliance with financial policies and procedures within the office.

Team Leadership and Development

• Supervise and mentor administrative staff, fostering professional development.
• Conduct performance evaluations and provide constructive feedback.
• Encourage teamwork and collaboration among office personnel.
• Resolve conflicts and address employee concerns effectively and promptly.
• Promote a positive office culture that values diversity and inclusion.

Salary Information

The hourly wage for this position ranges from $22 to $25, commensurate with experience and qualifications.