Resource Planning Coordinator (Fixed Term Contract)

Auckland Airport; Auckland; On-site; NZD 110,000 - 170,000; Full time

Job summary

Auckland Airport is seeking an Infrastructure Resource Planning Coordinator on a fixed-term basis to May 2028. This role supports integrated workforce planning, capability development and engagement initiatives to ensure the organisation has the right people, skills and resources aligned to programme delivery and priorities.

You will work across multiple stakeholders, coordinating demand planning, analysing data and generating insights to improve workforce efficiency while supporting onboarding,

Qualifications

• At least 8 years experience in resource or workforce planning roles.
• Ability to analyse data, identify trends and provide actionable insights.
• Experience supporting decision-making through reporting and forecasting.
• Strong stakeholder engagement and communication skills.

Responsibilities

• Coordinate workforce demand planning aligned to programme delivery.
• Maintain visibility of resource demand, capacity constraints and gaps.
• Analyse cost, workforce and delivery data to identify trends and risks.
• Monitor timesheet submission and provide admin support for compliance.
• Support onboarding, transitions, and capability feedback.
• Coordinate training plans and team development activities.
• Coordinate event management for team building and social functions.
• Oversee conference and awards submissions.

Skills

Analytical capability

Stakeholder engagement

Data visualization

Power BI

Excel

Education

Relevant tertiary qualifications in business, project management, finance, engineering, data analytics, economics, operations management, or related discipline

Tools

Power BI

Excel

Word/PowerPoint

Job description

Infrastructure Resource Planning Coordinator

The Infrastructure Resource Planning Coordinator is a fixed term role till May 2028. It is a broad role supporting integrated workforce planning, capability development, culture and engagement initiatives, and business support activities. This role ensures that the organisation has the people, skills and resources requited to deliver the infrastructure portfolio while fostering a high performing, connected and capable workforce aligned to programme delivery and business priorities.

Your key responsibilities

• Coordinate workforce demand planning (permanent, fixed-term, contingent) aligned to programme delivery plans.
• Maintain forward-looking visibility of resource demand, capacity constraints, role gaps, and contract roll-offs.
• Analyse cost, workforce, and delivery data to identify trends, risks, emerging issues, and improvement opportunities
• Monitor timesheet submission and provide administrative support to ensure staff timesheet compliance.
• Support onboarding, transition and offboarding processes, including capability and performance feedback capture.
• Coordinate business unit training and development plan, and lunch and learns
• Coordinate event management for business team building and social functions
• Oversee business unit conference and awards submissions

What You Bring

• Relevant tertiary qualifications in business, project management, finance, engineering, data analytics, economics, operations management, or related discipline.
• Experience (typically 8+ years) in resource planning, workforce planning, programme controls, PMO, portfolio management, business operations, finance, commercial analysis, reporting, data analytics, or other roles involving planning & forecasting.
• Experience supporting decision-making through reporting, forecasting, analysis, and insight generation.
• Experience contributing to workforce, capacity, finance, demand, operational, or portfolio planning activities.
• Strong analytical capability, with the ability to interpret complex data sets, identify trends, and provide clear, actionable insights.
• Demonstrated ability to work across multiple stakeholder groups and influence outcomes through data-driven insights and effective communication.
• Proficient in use of Microsoft Office (Word, Excel, PowerPoint), with strong capability in data analysis and reporting.
• Experience with Power BI or similar business intelligence and data visualisation tools.
• Good problem-solving skills, planning, and organisational skills.
• Strong relationship building, influencing, and networking skills.
• Experience gained in large, complex environments such as infrastructure, construction, utilities, transport, aviation, engineering, professional services, government, financial services, technology, would be advantageous.

Why Join us

As the largest private infrastructure build in Auckland, AKL's design and construction programme is creating climate resiliency, expanding the airfield, enabling faster processing for travelers and their baggage, and delivering a greater experience for everyone who transits, visits, and works in our aviation precinct, and especially for our airline partners. From building our new domestic terminal, to improving the way people arrive and depart from the airport, we need people like you to help make it happen.

It's the sheer scale of construction activity that tells the story of Auckland Airport's future. Currently 400,000sqm of aeronautical-focused infrastructure is in development across transport, terminal, and airfield projects - the most significant upgrade in AKL's history.